Effectively Utilizing the Room Inspections Module

Earl Reiner, University of Wisconsin – Madison

Larry Dormont, TMA Systems

Single Resident Halls

• University of Wisconsin – MadisonDivision of University Housing

• Single Resident Halls • Over 7,400 Residents

Our Statistics

• 30 Residence Hall Buildings • 7 Dining Locations• 2,244,220 Total Square Footage

Rooms We Inspect:

4,039 Resident Rooms– 653 Bathrooms – 155 Dens– 345 Hallways– 137 Kitchens– 57 Laundries

Our Former Method

Our Previous Method of Room Inspection:– One person in the hallway with good hearing and

the ability to write very fast– Four to six people inspecting rooms and yelling

out problems

Our Former Method

• When the inspection was complete, the list of problems was photocopied and given to the Building Supervisor and a copy to maintenance

• This document could be anywhere from one and half hours after the start of the inspection to a day later

Our Goal

• Get the work orders to maintenance and housekeeping faster

• As soon as a floor is completed, the office can assign work orders and get them to the technician – Allows the technician to start anywhere from an

hour earlier to a day earlier from the previous method

Components

What will need to be addressed for the RIM: – Area Records – Repair Center Records– Inspection Form Types– Room Inspection Result Types– Room Inspectors– Room Inspection Load– Reporting

Repair Center Records

Area Types

The Custodial Inspection box needs to be checked in the Area Types Record

Area Records

Room Inspection Form

Room Inspection Form

Condition Ratings

Inspectors

Inspection Form Types

Room Inspection Result

Room Inspectors

Room Inspection Load

First window for areas to be inspected

Room Inspection Load

Second window for area selection

Room Inspection Load

Your selection of rooms to be inspected has been made, so just click the “Save” button and you are ready to start the inspection

Room Inspection Browse

Room Inspection Browse Batch Print

This shows the rating of the areas that you select from the Browse Report

Inspection Record

Example of Work Order Created by Room Inspection Module

• Thank you for attending

• Please complete the evaluation sheet

Effectively Utilizing the Room Inspections Module