effective teaming using data to guide actions sally helton & lisa bates b ehavior and i...
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Effective TeamingUsing Data to Guide Actions
Sally Helton & Lisa Bates
Behavior and Instructional SupportEffective
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ObjectivesLearn about the teams that are involved in
EBIS/RTI
Understand the difference between 20% and 80% teams
Develop awareness of the components that comprise the EBIS process
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PBS
MONTHLY 20% EBIS
MONTHLY
80% EBIS
QUARTERLY
SCHOOL-WIDE / GLOBAL
-Looks for Patterns in Student Behavior
-Implements Prevention Throughout School
SCHOOL-WIDE / GLOBAL
-Looks for Patterns in Student Academic Performance
-Implements Prevention In the CORE Throughout School
INTERVENTION FOCUS
-Places & Monitors Students in Academic, Behavioral, and Attendance Interventions
-Problem Solving
-Progress Monitoring
Intensifying/Exiting/Referring to SPED
TEAMING
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School-wide EBIS Teams Make Sure the CORE is Healthy (80% Teams”)
• CORE Programs are healthy when they are evidence-based (e.g., Holt, CPM) and taught to ALL students consistently and with fidelity.
• We cannot expect what we don’t teach – a strong CORE Program is based on teaching SKILLS to all students.
• We know we’ve done the above when at least 80% of our students can demonstrate what we’ve taught.
• If this is not the case, EBIS Teams lead discussions about strengthening CORE Programs – NOT JUST FIXING INDIVIDUAL STUDENTS!!
• Literacy is the pathway to success: EBIS Teams must focus on reading and behavior, above all else.
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Monthly EBIS Teams Discuss Students
Not Responding to the Core (“20% Teams”)
• No more than 20% of the student population should require interventions (hopefully less).
• Above all else, 20% Teams monitor student progress in interventions.
• 20% Teams do not engage in story telling, they are solution-focused about teaching academic and behavioral skills
• 20% Teams make decisions about students’ programs using data and applying decision rules and interventions from the “protocol.”
• 20% Teams use decision rules to decide when a student may need to be evaluated for a possible specific learning disability.
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EBIS vs. SST/Pre-ReferralEBIS vs. SST/Pre-ReferralSST/Pre-referral
Students are identified as needing support through teacher /parent referral
Teachers are asked to “prove” student need & what interventions have been tried
Interventions are loosely defined
Typically, students do not receive interventions throughout the evaluation process – only if & when they qualify for services
A team of “experts” listens to the teacher and decides if the student “should be referred”
Interventions provided are typically not research-based (or have a replicable effect for most students)
Programmatic support is typically provided only at the end of the evaluation process (again, if & when they qualify for services)
EBIS Screen ALL students and use that data to
determine who receives interventions
Monitor all students’ progress in the general curriculum using appropriate assessments (e.g. CBM, MAZE, grades, OAKS, etc.)
Choose and implement scientifically validated interventions to deal with a student's learning problems: Using the district approved Protocols
Monitor how the student responds to the intervention by using assessments at consistent intervals
Follow formal decision rules based on data regarding which students are not making sufficient progress
Procedures exist that ensure the fidelity of intervention delivery
Determine the level of support that any student needs (regardless of eligibility) in order to be successful
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Donald participates in the general curriculum
EBIS Team reviews achievement and behavioral data (school wide) and places Donald in
a group interventionDonald isn’t doing well
Donaldimproves
Donaldimproves
EBIS Team conductsIndividual Problem
Solving & a more intensive intervention is selected
Resumesgeneralprogram
Donalddoesn’t
improve
Donalddoesn’t
improve
Special Education referral is initiated
Donald probably recycles
Intervention is intense and LD is suspected
Improvement is good and other
factors are suspected as
cause
Evaluation planning meeting, Procedural safeguards provided,
consent obtained, 60 school-day timeline starts
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Need to shift thinking....
All children can learn
Intervene early
Multi-tiered model
Research-based, scientifically validated instruction/ interventions
Screen, diagnose, and monitor
Make data informed decisions
RtI: Policy Considerations and Implementation, National Association of State Directors of Special Education, 2005
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EBIS: a structured, systematic process
TeamingSchool wide planningTargeted planningRegular meeting structureTiered interventionsReferral for special education
evaluation
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The EBIS team has three purposes
Review school-wide behavior and academic data (80%)
Identify students for supplemental instruction and monitor/adjust (20%)
Use RTI for Special Education eligibility
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Defining “team” Teamwork is an Individual Skill (Avery, 2001)
A team is a group of individuals responding successfully to the opportunity presented by shared responsibility.
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What about….Timeliness
Confidentiality
Participation
Honesty
Openness
Respect
Conflicts
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Planning for Systems Change
Necessary participants
Organized data
Clear purpose
Assigned roles
Efficient process
Sufficient trust…and accountability
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Necessary Participants
Staff who:Have relevant informationWill implement decisions made Possess authority to follow up
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EBIS Core Team membership
Principal
Classroom Teachers
Instructional Coordinator/Reading Specialist
School Counselor/Psychologist
Learning Specialist
ELL Teacher
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Organized Data
Academic
Universal screening and progress monitoring
Ready to present – easy to read format
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Clear PurposeCommon understanding is key
Improvement of instruction and increased achievement for all students
Not…Pre-referralGriping Pass the buck
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Assigned Roles
Facilitator
Data manager
Communicator
Recorder
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Efficient Process
Participants must be prepared
Defined agenda
Commitment to stay on topic
1 hour or less
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Sufficient Trust…and Accountability
Commitment to complete assigned tasks
Group agreement to accountability
Honest communication
Conflict Capable
Trusting the process
Embracing Decision Rules
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Something to think about . . .
Individual commitment to a group effort, that is what makes a team work, a company work, a society work, a civilization work.-Vince Lombardi
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So…we know what makes a good team… now what do the team meetings look like?
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Effective Teaming
CONTENT/GRADE LEVEL EBIS TEAMS (20%)•Plan and implement small groupacademic interventions MONTHLY
•Monitors student progress in small group and individual interventions
•Makes special ed. referrals to RMT based on TTSD decision rules for adequate progress in interventions
EBIS LEADERSHIPTEAM (80%)
•Meets Quarterly•Investigates and plans school-
wide academic programs
EBS LEADERSHIP TEAM
•Meets Monthly•Plans and implements school-wide and small
group behaviorsupports
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School Wide Planning(80% Meeting)
Why: To ensure that 80% of the students are at benchmark. If the core is strong, we will have the resources necessary to provide interventions for those students who are struggling.
When: Review school-wide data 3 times a year.
Who: Principal, Instructional Coordinator, Teacher, ELL and Special Ed representatives
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Is your core program strong
enough?
Using data to make decisions about the 80%
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Data used to determine if the core program is meeting the needs of 80% of the
students?
Academic data reviewed three times/year:
MAZE Scores Disaggregated by
EthnicityGrade LevelProgram (ELL, SPED,
etc.)
OAKS data Percent meet/exceed
benchmarks
Grades Disaggregated by
Ethnicity Subject Grade Level Teacher
Behavior data reviewed three times/year:
Office Discipline Referral trends Who (grade, gender,
ethnic group) What Where When
Attendance trends
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Options to consider if the 80% Criterion is not being met in Reading:
90 minutes of English/Language Arts daily?
Protected allocated reading time each day?
Core and supplemental programs implemented with fidelity?
Additional professional development?
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What do we do about the lowest 20% of the
students?
Targeted Planning
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Targeted Meeting (20% Meetings)
Why: To place and monitor students in interventions
When: Occur monthly for each grade level
Who: Principal, Instructional Coordinator, Counselor, Teachers, ELL, Special Ed.
Data: OAKS, MAZE, Grades
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ReadingIdentifying the 20%
Universal Screening: Every middle school student is tested on OAKS and Maze Students scoring at or below the
35th percentile on OAKS or below the 20th percentile on Maze are screened further for fluency and comprehension in order to determine the appropriate intervention.
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Failing Grades
Develop intervention plans for all students:
With 2 or more F’s ORGPA of <1.4
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Now that we’ve identified the students needing
interventions, we need to meet about them!
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Regular Meeting Structure to Plan for the 20%.
Complete EBIS Group Intervention & Planning Form
Place students in group interventions based on screening results
Plan progress monitoring (using prescribed guidelines)
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EBIS Packet Page 6
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Tiered InterventionsHow do we know what
interventions students should receive?
UniversalAll Students
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EBIS Packet Page 7
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Screening Decision RulesEvery student at each grade level who scores
in the lowest 20 percent on MAZE, or at or below the 35th percentile on the OAKS, is:further screened with oral reading fluency measures
from 6-Minute Solution (check for fluency & accuracy); then,
the San Diego Quick is administered to evaluate what level of the SRAI to use; then,
the SRAI is administered to gauge comprehension skills; then,
for students with the most comprehensive reading needs, the Language! placement tests are administered.
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EBIS Packet Page 11
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EBIS Packet Page 12
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EBIS Packet Page 14
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We use data to ensure the intervention is working!
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Progress MonitoringOn a regular basis, (two times per month with
MAZE) data are collected and analyzed to determine whether the intervention is effective.
If the intervention is not effective, there is clear criteria for when and how changes must be made.
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Progress Monitoring:
Meet Monthly to consider…
1. Exiting (Intervention no longer needed)
2. Continuing (Student is making progress, but, continues to need support)
3. Intensifying (Intervention is not working and should be revised), or
4. Referring for Special Education Evaluation (Intensive intervention is proving unsuccessful
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Exit from Soar when:
Maze scores indicate 3 or more data points above the aimline AND are at or above the 50th percentile; AND
Grade+ scores are at or above the 5th stanine; AND
OAKS scores are at or above the 35th percentile
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Intensify reading interventions when:
Progress monitoring indicates 3 or 4 data points below the aimline (maze).
Slope is flat or decreasing AND scores are below 50th percentile (maze).
Grade+ scores at or below 3rd stanine.
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After one semester of the most intensive intervention (e.g., Language! – with good attendance), progress continues below aimline on Maze, and Grade+ scores are at or below the 3rd stanine.
Use the already completed Problem Solving Worksheet to consider the whole child and possible barriers to success.
Refer for Special Education evaluation if:
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High above the hushed crowd, Rex tried to remain focused. Still, he couldn’t shake one nagging thought: He was an old dog and this was a new trick.