Effective Presentationsand

Use of PowerPoint

Don C. Bramlett, PE, SMIEEEIEEE Region 4 – Director

IEEE Southeastern Michigan SectionDTE Energy – Project Engineer

Use of PowerPoint

The Presenter’s Visual Aid of ChoiceLearn How to Use PowerPoint

PowerPoint is Only a Tool to Help to Visualize the Information in Your Presentation to the Audience

Use of PowerPoint will not Rescue a Poorly Prepared or Poorly Executed Presentation

Remember the 5 Ps

Proper PlanningPrevents Poor Performance

Boy Scout Motto: “Be Prepared”

Apr 22, 20233

The First Rule of Speaking

Know Your Subject

Perform the needed homework and research beforehand, until you feel reasonably comfortable with the topic and subject matter of the presentation

Know Your Stuff and Practice

Apr 22, 20234

Think of Your Audience

Who Will Be Your Audience, and What Do They Expect to Hear

Tailor Your Presentation to Their Anticipated Needs and Expectations

Arrive Early to Set up Audio-Visual Equipment and Practice Its Use

Apr 22, 20235

Important Communication Ideas

Never Just Read Your Presentation

Use PowerPoint Bullets as Notes

Connect With Your Audience

Be Sincere and Enthusiastic

Apr 22, 20236

Speak Clearly to the Audience

Speak Loudly Enough to be Heard

Speak Slowly Enough to Enunciate Words Clearly and Properly

Account for Your Accent or Dialect, if the Audience Might Have Difficulty Understanding You

Apr 22, 20237

Timing is Very Important

Keep to the Amount of Allotted Time for Your Presentation

Allow Adequate Time for a Question-and-Answer Period

Audience Members May Have Time Constraints and Commitments

Apr 22, 20238

Helpful PowerPoint Hints

Don’t Rush Through the Slides

The Audience Needs Time to Think , Comprehend and Take Notes

No More Than One Slide a Minute

Apr 22, 20239

Need Better Contrast Between the Lettering and Background

Four Score and seven years ago our fathers brought forth on this continent, a new nation, conceived in Liberty, and dedicated to the proposition that all men are created equal.

Apr 22, 202310

Need Pleasant Contrast Between Lettering and the Background

Four Score and seven years ago our fathers brought forth on this continent, a new nation, conceived in Liberty, and dedicated to the proposition that all men are created equal.

Apr 22, 202311

More Pleasant and Readable Contrast Between the Lettering

and the Background

Four Score and seven years ago our fathers brought forth on this continent, a new nation, conceived in Liberty, and dedicated to the proposition that all men are created equal.

Apr 22, 202312

Lettering Font Should be More Easily Readable to the Audience

Now we are engaged in a great civil war, testing whether that nation, or any nation so conceived and so dedicated, can long endure. We are met on a great battle-field of that war. We have come to dedicate a portion of that field, as a final resting place for those who here gave their lives that that nation might live. It is altogether fitting and proper that we should do this.

Apr 22, 202313

Lettering Font is More Clearly Readable to the Audience

Now we are engaged in a great civil war, testing whether that nation, or any nation so conceived and so dedicated, can long endure. We are met on a great battle-field of that war. We have come to dedicate a portion of that field, as a final resting place for those who here gave their lives that that nation might live. It is altogether fitting and proper that we should do this.

Apr 22, 202314

Lettering Size Should Not be Too Small or Busy for the Audience

to Read ComfortablyBut in a larger sense, we can not dedicate – we can not consecrate – we can not hallow – this ground. The brave men, living and dead, who struggled here, have consecrated it, far above our poor power to add or detract. The world will little note, nor long remember what we say here, but it can never forget what we did here. It is for us the living, rather, to be dedicated here to the unfinished work which they who fought here have thus far so nobly advanced. It is rather for us to be here dedicated to the great task remaining before us – that from these honored dead we take increased devotion to that cause for which they gave the last full measure of devotion – that we here highly resolve that these dead shall not have died in vain – that this nation, under God, shall have a new birth of freedom -- and that government of the people, by the people, for the people, shall not perish from the earth.

Apr 22, 202315

Wording Should Not Be Too Busy For the Audience to Deal WithBut in a larger sense, we can not dedicate – we can not consecrate – we can not hallow – this ground. The brave men, living and dead, who struggled here, have consecrated it, far above our poor power to add or detract. The world will little note, nor long remember what we say here, but it can never forget what we did here. It is for us the living, rather, to be dedicated here to the unfinished work which they who fought here have thus far so nobly advanced. It is rather for us to be here dedicated to the great task remaining before us – that from these honored dead we take increased devotion to that cause for which they gave the last full measure of devotion – that we here highly resolve that these dead shall not have died in vain – that this nation, under God, shall have a new birth of freedom -- and that government of the people, by the people, for the people, shall not perish from the earth.

Apr 22, 202316

No Unreadable Eye Charts

Year Per Doc. DateWBS Element Order RefDocNum Item Vendor Name

CO object name Cost elem.

Cost el. descr. Qty/plan UM Plan/TC Quantity Open

Spent/Reduced WBS2 PMP Plant

Project Description

Vendor Name

Vendor Contact

Vendor Phone

Cost Summary Work Order

Work Package

WP Description

2009 1 6/5/2007

I-000015-0023-0001-0001

I00020058587 4700015712 1 202974

RPO 4500006395 BR ENGR

Conceptual [PMP 2378] U1 Install DCS Con 511200

Outside Contract Services 1 AU 1,029,492.60 0 0.02 1029492.58

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

WASHINGTON MIDWEST LLC

MIKE ROGERS

609-720-2356

Subcontractor 20058587

01-01-01-0100

2008 Engineering

2007 5 5/17/2007

I-000015-0023-0001-0003

I00020152813 4700009567 1 202974

BLRPP-CAP OH CHG-WGI-U1 DCS CONTROLS

ProjMngmnt [PMP 2378] U1 Install DCS Con 511200

Outside Contract Services 1 23,000.00 0 23000

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

WASHINGTON MIDWEST LLC

MIKE ROGERS

609-720-2356

Subcontractor 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/21/2007

I-000015-0023-0001-0003

I00020152813 4700055473 1 226190

NTH SCAN FOR UTILITIES AT BRPP TRAILER

ProjMngmnt [PMP 2378] U1 Install DCS Con 512000

Consultant Expense 1 1,500.00 0 1500

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

NTH CONSULTANTS

NEYER, TISEO, & HINDO, LTD

313-237-3900

Subcontractor 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/27/2007

I-000015-0023-0001-0003

I00020152813 4700058398 1 201656

NTH SCAN FOR UTILITIES AT BRPP TRAILER

ProjMngmnt [PMP 2378] U1 Install DCS Con 512000

Consultant Expense 1 AU 1,500.00 0 0 1500

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

NTH CONSULTANTS LTD

PHILIP J SPALDING

313-237-3900

Subcontractor 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/4/2007

I-000015-0023-0001-0003

I00020152813 4700047332 1 200017

100S3HNV TRANSFORMER

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 1 EA 4,225.00 0 0 4225

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 1 200017

2" rigid conduit

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 26 EA 913.9 0 0 913.9

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 2 200017

2" rigid 90 deg. bend

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 6 EA 270 0 0 270

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 3 200017

2" Meyers hub

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 6 EA 53.28 0 0 53.28

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 4 200017

2" conduit body "LB"

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 6 EA 175.32 0 0 175.32

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 5 200017 ground rod

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 1 EA 18.5 0 0 18.5

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 6 200017

3/4" ground rod clamp

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 1 EA 1.73 0 0 1.73

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 7 200017

3" flex. liquid-tite conduit

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 50 FT 303 0 0 303

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 8 200017

3" straight liquid-tite connector

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 2 EA 197.34 0 0 197.34

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 9 200017

3" Meyers hub

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 2 EA 47.92 0 0 47.92

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 10 200017

3" PVC female adapter

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 2 EA 2.96 0 0 2.96

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 11 200017

500mcm cable

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 75 FT 545.25 0 0 545.25

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 12 200017

4/0 1C cable

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 400 FT 1,240.00 0 0 1240

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 13 200017

2/0 1C cable

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 25 FT 49.25 0 0 49.25

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 14 200017 4AWG wire

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 140 FT 92.4 0 0 92.4

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/13/2007

I-000015-0023-0001-0003

I00020152813 4700051670 15 200017 8AWG wire

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 50 FT 13 0 0 13

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/28/2007

I-000015-0023-0001-0003

I00020152813 4700058728 1 221675

3" X 2" SCH 40 PVC REDCR CPLG

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 1 EA 2.03 0 0 2.03

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

REDMAN PIPE AND SUPPLY CO

918-250-8541 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/28/2007

I-000015-0023-0001-0003

I00020152813 4700058728 2 221675

3" SCH 40 PVC CAP

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 2 EA 6.9 0 0 6.9

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

REDMAN PIPE AND SUPPLY CO

918-250-8541 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 9 9/28/2007

I-000015-0023-0001-0003

I00020152813 4700058728 3 221675

3" X 10 FT. SCH 40 PVC PIPE PE

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 1 EA 15.37 0 0 15.37

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

REDMAN PIPE AND SUPPLY CO

918-250-8541 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/4/2007

I-000015-0023-0001-0003

I00020152813 4700061298 1 200017

4/0 awg compression lugs

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 4 EA 34.44 0 0 34.44

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/4/2007

I-000015-0023-0001-0003

I00020152813 4700061298 2 200017

500 mcm compression lugs

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 4 EA 140.44 0 0 140.44

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/9/2007

I-000015-0023-0001-0003

I00020152813 4700063058 1 200017

3" sch.40 PVC Conduit

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 2 EA 19.6 0 0 19.6

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/9/2007

I-000015-0023-0001-0003

I00020152813 4700063058 2 200017

3" PVC Conduit body "LB"

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 2 EA 58.62 0 0 58.62

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/9/2007

I-000015-0023-0001-0003

I00020152813 4700063058 3 200017

3" PVC Coupling

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 4 EA 4.36 0 0 4.36

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/9/2007

I-000015-0023-0001-0003

I00020152813 4700063058 4 200017

2" rigid conduit zinc plated 10' long

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 26 EA 913.9 0 0 913.9

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/9/2007

I-000015-0023-0001-0003

I00020152813 4700063058 5 200017

2" rigid 36" radius 90 deg. bend

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 6 EA 270 0 0 270

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/9/2007

I-000015-0023-0001-0003

I00020152813 4700063058 6 200017

2" meyers hub

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 6 EA 53.28 0 0 53.28

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2007 10 10/9/2007

I-000015-0023-0001-0003

I00020152813 4700063058 7 200017

2" conduit body "LB" w/cover&gasket

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 6 EA 175.32 0 0 175.32

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

GRAYBAR ELECTRIC CO INC

LARRY VANDENBERGEN

734-957-5500 Material 20152813

01-01-01-0800

2008 Material & Equipment

2008 1 6/20/2007

I-000015-0023-0001-0003

I00020152813 4700020815 1 202974

RPO FOR 4500020359

ProjMngmnt [PMP 2378] U1 Install DCS Con 511200

Outside Contract Services 1 AU 256,165.55 0 0 256165.55

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

WASHINGTON MIDWEST LLC

MIKE ROGERS

609-720-2356

Subcontractor 20152813

01-01-01-0800

2008 Material & Equipment

2008 1 6/26/2007

I-000015-0023-0001-0003

I00020152813 4700022665 1 202329

PMP2378 BR1 DCS-SGI-EST/SCH SRVCS.

ProjMngmnt [PMP 2378] U1 Install DCS Con 512000

Consultant Expense 1 AU 24,214.10 0 0 24214.1

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

SIDOCK GROUP INC

TONIA JUNCAJ EXT-114

248-349-4500

Subcontractor 20152813

01-01-01-0800

2008 Material & Equipment

2008 1 6/27/2007

I-000015-0023-0001-0003

I00020152813 4700023332 1 202329

PMP2378 BR1 DCS-SGI-EST/SCH SRVCS.

ProjMngmnt [PMP 2378] U1 Install DCS Con 512000

Consultant Expense 1 AU 5,970.96 0 0 5970.96

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

SIDOCK GROUP INC

TONIA JUNCAJ EXT-114

248-349-4500

Subcontractor 20152813

01-01-01-0800

2008 Material & Equipment

2008 1 11/28/2007

I-000015-0023-0001-0003

I00020152813 4700080516 1 202329

RPO 45000043194-BR AUX BLR DCS-SGI-EST

ProjMngmnt [PMP 2378] U1 Install DCS Con 512000

Consultant Expense 1 AU 16,349.03 0 0 16349.03

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

SIDOCK GROUP INC

TONIA JUNCAJ EXT-114

248-349-4500

Subcontractor 20152813

01-01-01-0800

2008 Material & Equipment

2008 1 11/1/2007

I-000015-0023-0001-0003

I00020152813 4700073428 1 200001

trash can liner 4 Gal, 50/Roll, 5xL55

ProjMngmnt [PMP 2378] U1 Install DCS Con 513100

Materials Purchases 2 EA 77.78 0 0 77.78

I-000015-0023 2378 BLRPP

Unit 1 Install DCS Controls

MARSHALL E CAMPBELL CO

ANGIE GRABIEE

810-985-7105 Material 20152813

01-01-01-0800

2008 Material & Equipment

Apr 22, 202317

Add Tables

Apr 22, 202318

Add Charts

Apr 22, 202319

Add Pictures, Video Clips, Clip Art & Music

Apr 22, 202320

Reference Resource

“Stuff You Don’t Learn in Engineering School”

By Carl SelingerIEEE Press 2004John Wiley & Sons, Inc

Apr 22, 202321

Closing Comments

Plan

Prepare

PracticeApr 22, 202322