Effective Presentation Strategies

NAME: HARSH RAJESHBHAI DABHI

ENROLLMENT NO: 160210116006

BRANCH: INFORMATION TECHNOLOGY SEM: I

YEAR: 2016-2017

EFFECTIVE PRESENTATION STRATEGIES

• INTRODUCTION• DEFINING PURPOSE• ANALYSING AUDIENCE AND LOCALE• ORGANIZING CONTENTS• PREPARING AN OUTLINE• UNDERSTANDING NUANCES OF DELIVERY• KINESICS• PROXEMICS• PARALINGUISTICS• CHRONEMICS

INTRODUCTION• Whether work in a business organization or an educational

institution, or you are a student, its is essential that possess good public speaking skills. Throughout your career you are bounded or encounter to numerous situation where you have to make an effective presentation.• The more successful your career the more often you will be

called upon to make presenation for variety of situation and audiences.

DEFINING PURPOSE• Generally presentation is arranged for an explanation of

particular issue to bring general awareness among the workers, for teaching purpose, and to divert your target mass in particular direction. • Presentation may be for collaboration, for problem solving,

for making a major decision, for in creasing audiences' understanding of a particular subject. • In short, presentation includes , information, analyzing,

explanation and persuasion.

ANALYSING AUDIENCE AND LOCALE• Before presentation it is very necessary to understand the

audience and the place where you are going to present your views. One should understand the audience properly in order to prepre the message effectively. Understanding audience includes: to know their level, knowledge, background, culture, expectations etc. An effective speaker makes ample efforts to understand audience.• Another point of discussion is locate. Locate means the

place/location where you are presenting. If you are presenting in foreign country , the linguistic problems may arise. Even due to different culture the problem may be arised. It is advisable for the speaker to understand the location.

ORGANIZING CONTENT• It becomes very important for the speaker to organize the

content logically. The speaker comes with different kinds of information regarding the topic of presentation. If this information is not logically connected the problem of communication gap may occur. The content can be arranged/organized in three categories:• Introduction• Body• conclusion

Introduction: This section of the presentation talks about the relevance of the topic, definition of the topic or starts with any suitable quote, anecdote or brief story of the topic which leads the audience to understand the importance of the topic.

Body: The body of the presentation contains the main or central idea. It is the duty of the speaker to make the body of presentation logically organized. It muse be supported with relevant examples, details and data.the following are different way to organize the body of the presentation:1. Chronological2. Categorical3. Cause and effect4. Problem-solution5. Contrast and comparison.

Conclusion: this section contains brief summary of the points which are discussed in the body. appropriate words should be used to conclude the topic.

PREPARING AN OUTLINE• Preparing an outline is a mechanical framework in which

the contents of presentation arranged in order to deliver. • An outline serves as a guide to show the speaker the right

parth for the presentation. Knowing the outlined sequence like Introduction, body and content well in advance gives the speake the confidence to control his or her speech anxiety.

VISUAL AIDS• I remember Chinese proverb: "a picture is work thousand

words" It means visual medium is the best medium of presentation. Visual aids may be used to as notes to emphasis and clarify the points of the topic. • It also increase audiences' interest in the presentation. In

order to understand abstract ideas visual aids become an important medium. It includes use of charts, picture, power point presentations etc.

NUANCES OF DELIVERY• In oral presentation the style or the shade of delivery is

very important Basically there are four modes of delivery.• Extemporaneous• Manuscript• Impromptu• Memorization

EXTEMPORANEOUS: It is very popular as it is a spontaneous over flow of the subject. It does not require detailed preparation but to look the main points and start in form of the audience. It requires best oratory skills.

MANUSCRIPT: Another mode of deliver is manuscript . It means the speech is written in a paper and speaker has to read only. It is the most easy mode of presentation since the speaker is not required to recollect any matter and no need to memorize it. Simply louder reading of text would serve the purpose.

IMPROMPTU: It is an informal style of presentation. It is used for informal speech or at familiar group. It is generally used at non business gathering. It is very natural in tone so gives no stress to speaker and listener understand it easily.

MEMORIZATION: This mode of presentation is most difficult. As one has to memorize the whole speech and have to narrate it.

KINESCICS • Kinesics is the name given to the study of the body’s

physical movement.• Nodding your head, blinking your eyes, shrugging

shoulders, waving the hands, and other such physical activities are all form of communication.• Non verbal communication refers to all communication that

occurs without the use of words either written or spoken.• It is important that we know more about these feature of

body language because the verbal component of oral communication carry less than 35%.

KINESCICS•Personal Appearnce •Posture•Gesture•Facial Expression•Eye Contact

PROXEMICS• Proxemics is the study of physical space in interpersonal relationship.• There are 4 kinds of distance that people generally use in communication. This can

vary by place and different cultures have different standards. These are known as realms of personal territory. Let's talk about these now.

• Public space is the space that characterizes how close we sit or stand to someone, like a public figure or public speaker. So, if you are at an event listening to a professor give a lecture, you are probably about 12-25 feet away.

• Public space is appropriate when you are listening to a lecture public space; lecture• Social space means we're getting a little closer, about 4-12 feet away. This is the kind

of space you're probably in if you're talking to a colleague or a customer at work.• Personal space is even closer. In this case, you're probably about one foot to four feet

away from someone. This is reserved for talking to friends or family.• Intimate space is for people who you are very close to. In this case, you're probably

less than a foot away and you might even be touching the other person.

PARALINGUISTIC• Paralinguistic feature are non-verbal cues that helps you to give

urgency to you voice.• Voice gives extra life to delivery. Therefore you may find it useful

to understand the characteristic nuances of voice namely:-• Quality• Volume• Pace/Rate• Pitch• Pronunciation• Pauses

CHRONEMICS• Chronemics is the study of how human being communicate

through their use of time.• In the professional world, time is valuable commodity.

When you are late for an appointment, people react negatively. If you are early you are consider either over eager or aggressive. So always be on time. Through time, you communicate both subtly and explcity.• The shorter the time allowed, the more diffcuit the task.

The more diffcuit the task, the greater the need not just for planning and effective visual aids but also for diligent rehearsal.

THANK YOU