Effective PowerPoint Presentations It is easy to make a PowerPoint slide show; however, harder to make an effective presentation.

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Slide 2 Effective PowerPoint Presentations It is easy to make a PowerPoint slide show; however, harder to make an effective presentation Slide 3 Why Use PowerPoint Overhead Transparencies will not work anymore in large auditoriums. Overhead Transparencies will not work anymore in large auditoriums. Imagine if your church or other organization used an overhead to make their points instead of PowerPoint. Imagine if your church or other organization used an overhead to make their points instead of PowerPoint. PowerPoint allows you to interact with your audience, the Rocky Mountain Travel Association. PowerPoint allows you to interact with your audience, the Rocky Mountain Travel Association. Slide 4 Effective PowerPoint Presentations If your presentation is meaningful it will determine if your subjects will go to sleep or be involved in what you are saying. If your presentation is meaningful it will determine if your subjects will go to sleep or be involved in what you are saying. I will look around the room to see how involved your travel agents are in this presentation I will look around the room to see how involved your travel agents are in this presentation Slide 5 Color Scheme Light text on a dark background is most effective. Light text on a dark background is most effective. As long as you stick to this just make sure that your colors are pleasing. As long as you stick to this just make sure that your colors are pleasing. Only change the scheme on certain slides that you want to emphasize. Such as a green background when you are referencing money. Only change the scheme on certain slides that you want to emphasize. Such as a green background when you are referencing money. In a business setting you would probably want to use the colors that the business has adopted, such as Coca-Cola Red. In a business setting you would probably want to use the colors that the business has adopted, such as Coca-Cola Red. Slide 6 Too Much Information! Your PowerPoint presentation is an aid not the presentation in itself. Your PowerPoint presentation is an aid not the presentation in itself. If you have a slide with more than five bullets include them in a new slide. If you have a slide with more than five bullets include them in a new slide. Make just major points with bullets your audience cannot read too much information from a slide, consider using handouts! Make just major points with bullets your audience cannot read too much information from a slide, consider using handouts! Never read from your presentation. Never read from your presentation. Slide 7 Clip Art Use clip art to help make your points without having to explain them! Use clip art to help make your points without having to explain them! Be careful with animated gifs that might take away from what you are saying! Be careful with animated gifs that might take away from what you are saying! Try not to use the same clips several times in your presentation. Try not to use the same clips several times in your presentation. This does not apply to your logos--put these on the master slides to help reinforce your companys image. This does not apply to your logos--put these on the master slides to help reinforce your companys image. Slide 8 Backgrounds Try to customize your presentations by changing the color schemes, and making custom backgrounds. Try to customize your presentations by changing the color schemes, and making custom backgrounds. If your audience sees a generic brand presentation they are less likely to pay attention to what you are saying. If your audience sees a generic brand presentation they are less likely to pay attention to what you are saying. You can purchase from an Office Supply store both new backgrounds and clip art. You can purchase from an Office Supply store both new backgrounds and clip art. Slide 9 Technology When you use transitions, sounds, and custom animation use it sparingly. Remember sound from your laptop may not have enough volume for everyone to hear it. Remember some animation makes text harder to read. There is nothing better than a presentation that is done professionally with only limited effects Slide 10 Empty Space Use it! Empty Space adds impact! Slide 11 Why are you doing this presentation? Start with the end in mind. Start with the end in mind. Why are you speaking to this group of travel agents, what are you trying to accomplish! Why are you speaking to this group of travel agents, what are you trying to accomplish! Your reward in this class is a good grade, your reward in the world of work is to keep your job. Your reward in this class is a good grade, your reward in the world of work is to keep your job. Slide 12 Hints For A Successful Presentation Plan carefully Plan carefully Do your research Do your research Know your audience Know your audience Time your presentation Time your presentation Practice your presentation Practice your presentation Speak comfortably and clearly Speak comfortably and clearly Slide 13 Effective PowerPoint Slides Standardize position, colors and styles Standardize position, colors and styles Include only necessary information. Include only necessary information. Use colors that contrast Use colors that contrast Too many slides can lose your audience Too many slides can lose your audience Slide 14 Text Guidelines Generally no more than 6 words a line Generally no more than 6 words a line Avoid long sentences Avoid long sentences Larger fonts indicate more important information Larger fonts indicate more important information Be sure text contrast with background Be sure text contrast with background Fancy fonts can be hard to read Fancy fonts can be hard to read WORDS IN ALL CAPITAL LETTER ARE HARD TO READ WORDS IN ALL CAPITAL LETTER ARE HARD TO READ Slide 15 Clip Art and Graphics Should balance the slide Should balance the slide Should enhance and complement the text not overwhelm or take away from it. Should enhance and complement the text not overwhelm or take away from it. No more than two graphics per slide. No more than two graphics per slide.

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