Effective PowerPoint Effective PowerPoint PresentationsPresentations

It is easy to make a PowerPoint It is easy to make a PowerPoint slide show; however, harder to slide show; however, harder to make an effective presentationmake an effective presentation

Why Use PowerPointWhy Use PowerPoint Overhead Transparencies will not work Overhead Transparencies will not work

anymore in large auditoriums.anymore in large auditoriums. Imagine if your church or other organization Imagine if your church or other organization

used an overhead to make their points used an overhead to make their points instead of PowerPoint.instead of PowerPoint.

PowerPoint allows you to interact with your PowerPoint allows you to interact with your audience, the Rocky Mountain Travel audience, the Rocky Mountain Travel Association. Association.

Effective PowerPoint Effective PowerPoint PresentationsPresentations

If your presentation is If your presentation is meaningful it will determine meaningful it will determine if your subjects will go to if your subjects will go to sleep or be involved in sleep or be involved in what you are saying.what you are saying.

I will look around the room I will look around the room to see how involved your to see how involved your travel agents are in this travel agents are in this presentationpresentation

Color SchemeColor Scheme Light text on a dark background is most Light text on a dark background is most

effective.effective.

As long as you stick to this just make sure that As long as you stick to this just make sure that your colors are pleasing.your colors are pleasing.

Only change the scheme on certain slides that Only change the scheme on certain slides that you want to emphasize. Such as a green you want to emphasize. Such as a green background when you are referencing money.background when you are referencing money.

In a business setting you would probably want to In a business setting you would probably want to use the colors that the business has adopted, use the colors that the business has adopted, such as Coca-Cola Red.such as Coca-Cola Red.

Too Much Information!Too Much Information! Your PowerPoint presentation is an aid Your PowerPoint presentation is an aid

not the presentation in itself.not the presentation in itself. If you have a slide with more than five If you have a slide with more than five

bullets include them in a new slide.bullets include them in a new slide. Make just major points with bullets your Make just major points with bullets your

audience cannot read too much audience cannot read too much information from a slide, consider using information from a slide, consider using handouts!handouts!

Never read from your presentation.Never read from your presentation.

Clip ArtClip Art Use clip art to help make your points Use clip art to help make your points

without having to explain them!without having to explain them! Be careful with animated gifs that might Be careful with animated gifs that might

take away from what you are saying!take away from what you are saying! Try not to use the same clips several Try not to use the same clips several

times in your presentation.times in your presentation. This does not apply to your logos--put This does not apply to your logos--put

these on the master slides to help these on the master slides to help reinforce your company’s image.reinforce your company’s image.

BackgroundsBackgrounds Try to customize your presentations by Try to customize your presentations by

changing the color schemes, and making changing the color schemes, and making custom backgrounds.custom backgrounds.

If your audience sees a generic brand If your audience sees a generic brand presentation they are less likely to pay presentation they are less likely to pay attention to what you are saying.attention to what you are saying.

You can purchase from an Office Supply You can purchase from an Office Supply store both new backgrounds and clip art. store both new backgrounds and clip art.

TechnologyTechnology When you use transitions, sounds, and custom When you use transitions, sounds, and custom

animation use it sparingly.animation use it sparingly. Remember sound from your laptop may not Remember sound from your laptop may not

have enough volume for everyone to hear it.have enough volume for everyone to hear it. Remember some animation makes text harder Remember some animation makes text harder

to read.to read. There is nothing better than a presentation that There is nothing better than a presentation that

is done professionally with only limited effectsis done professionally with only limited effects

Empty SpaceEmpty Space

Use it! Use it!

Empty Space Empty Space adds impact!adds impact!

Why are you doing Why are you doing this presentation?this presentation?

Start with the end in mind.Start with the end in mind. Why are you speaking to this group Why are you speaking to this group

of travel agents, what are you trying of travel agents, what are you trying to accomplish!to accomplish!

Your reward in this class is a good Your reward in this class is a good grade, your reward in the world of grade, your reward in the world of work is to keep your job.work is to keep your job.

Hints For A Successful Hints For A Successful PresentationPresentation

Plan carefullyPlan carefully Do your researchDo your research Know your audienceKnow your audience Time your presentationTime your presentation Practice your presentationPractice your presentation Speak comfortably and clearlySpeak comfortably and clearly

Effective PowerPoint SlidesEffective PowerPoint Slides Standardize position, colors and Standardize position, colors and

stylesstyles Include only necessary information.Include only necessary information. Use colors that contrastUse colors that contrast Too many slides can lose your Too many slides can lose your

audienceaudience

Text GuidelinesText Guidelines Generally no more than 6 words a lineGenerally no more than 6 words a line Avoid long sentencesAvoid long sentences

Larger fonts indicate more Larger fonts indicate more important informationimportant information

Be sure text contrast with backgroundBe sure text contrast with background Fancy fonts can be hard to readFancy fonts can be hard to read WORDS IN ALL CAPITAL LETTER WORDS IN ALL CAPITAL LETTER

ARE HARD TO READARE HARD TO READ

Clip Art and GraphicsClip Art and Graphics Should balance the slideShould balance the slide Should enhance and Should enhance and

complement the text not complement the text not overwhelm or take away from it.overwhelm or take away from it.

No more than two graphics per No more than two graphics per slide.slide.