effective communications and facilitator training
Post on 21-Oct-2014
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How to communicate effectively at work. How to facilitate well. Tips and traps for effective communications.TRANSCRIPT
MARC H 25 , 2014 8 :45AM – 10 :15AM & 10 :30AM – 12 :00PM
2014 KAIN AIWA C HILDR EN ’S S ERVIC ES C O RPO RATIO N C O N FEREN C E
LIS A PEC KHAM
Effective Communications and Facilitator Training
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Disclaimer
The information presented to you today is considered to be general best practices for
organizations across Canada. The information is not intended to provide legal
counsel or legal advice.
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Learning Objectives
Verbal communication skills
Non verbal communication skills
Written communication skills
Traits of a great facilitator
Facilitating meetings
Delivering presentations
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Communication doesn’t have to be complicated!
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Verbal communication
Speak clearly with appropriate tone and speed
Use language appropriate to your audience
Use appropriate non verbal cues
Make eye contact
Use active listening skills
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Enhancing communication
Words that fall into these categories help to enhance your message!
Empathetic EncouragingRespectfulTreat all people equallyResolve conflictPositiveObjective and factual
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Hindering communication
Words that fall into these categories will hinder your communication. Without fail.
SarcasmRidiculeUnsolicited adviceCriticismJudgment InsultsLecturesExaggeration
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Active listening
Pay attention
Refrain from interrupting
Respond with your interpretation of what was said
Ask for further clarification if required
Ask questions
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Advantages of active listening
Helps to develop a good relationshipFacilitates further disclosure and deeper
discussionProvides ample opportunity for further
explanation and clarificationHelps both parties to stay focused on the
conversationIncreases retention of informationDefuses conflict
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LISTEN
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Non verbal communication
Non verbal communication is communication through visual and auditory cues. It is considered to represent over 65% of all
communication.
Non verbal communication can significantly enhance or distract from your message.
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Visual communication
Posture Stand tall with head up
and shoulders backAppearance
Look professionalGestures
Facial expressions, nodding, winking, clasping hands
Eye contact Make eye contact
regularly
Kinesics Body movement and
positionProxemics
The space between individuals while they interact
Haptics Hand shake, high five, pat
on the shoulder
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Examples
No Y
es!
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Paralanguage
ToneVolumeRhythmIntonationEmphasisSpeed
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Are you being heard?
No eye contact
Outrageous statements are not challenged
No response
The same interjection
No questions No paraphrasing
Constant interruptions
Inappropriate responses
Easily distracted
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Reminder!
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Written communication
LettersEmailsPosting
online
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Writing great letters
Be conciseUse nouns and verbs more than adjectivesUse an active voiceBe specificBe interestingWrite TO your readers, not down to themUse a positive toneBe accurate and factual Be clear
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Tone
Why am I writing this document?
Who am I writing this for?
What do I need them to understand?
What kind of tone is appropriate?
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Writing negative letters
Greeting Friendly greeting that demonstrates familiarity with the
reader and their situation or concernExplanation
Demonstrate the procedures the organization has in place to deal with the reader’s issue or concern
Detail the action that has been taken(bad) News
Deliver the negative message clearly, concisely, and factuallyAction
Invite further contact with the organization, offer an alternative, provide an incentive
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Assume all email is in the public domainGet to the point Be conciseUse short paragraphs, bullets, and numbered
lists to make it easier to readBe respectfulBe factual
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Communicating online
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Facilitation skills
Facilitation is the art of bringing adults together through learning and self discovery.
Effective facilitation emphasizes the acquisition and use of new knowledge, skills,
attitudes, and abilities.
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Facilitating versus presenting
http://www.centerii.org/academy/info/change/FacilitationSkills.pdf
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Facilitators wear many hats!
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Don’t use this meeting facilitation technique!
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Planning for success
Define the meeting purpose and objectives
Create the participant list
Establish roles Facilitator, meeting leader, meeting planner, recorder
Develop the agenda
Identify and assemble background materials
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Executing for success
Set expectations What will be achieved
Manage time Map out time limitations for each agenda activity
Establish ground rules Breaks, mobile devices, respectful communication
Tools for decision making Consensus decision making Consultation Prioritization
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Tips for meeting success
Design a realistic agendaBe aware of content and processKeep the group moving towards its aimsUse a variety of facilitation tools to keep all
participants engagedCreate a safe and empowering atmosphere
that encourages contributions from every participant
Do not allow negativity, interrupting, or domineering behavior
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Presentations
WritingDesigningDelivering
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It doesn’t have to be like that!
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Writing your presentation
Capture the mind and the heart using personal stories, anecdotes, and metaphors
Create slides that answer the questions why, how, and what Why should the audience care? How will this improve
their situation? What should they do?Use simple languageUse images to explain concepts and data
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Designing your presentation
Have a consistent visual themeMake sure colors and fonts are not harsh,
distracting, or illegible Incorporate high quality graphicsUse appropriate charts to display dataAvoid too many transitions, builds, and
animations in the slides
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Deliver your presentation
Be passionate about the topicRehearseBe aware of your verbal and non verbal
communicationMove aroundUse a handheld remote to advance slidesMake eye contactEncourage audience participation and
engagement
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Questions?
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THANK YOU!
Thank you for the opportunity to present to you today!
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Thank you!
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plansTravel insuranceHealth spending
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informationEmployee mental
health
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