Educational Portfolio - Your Secret Weapon in Promotion

Corey Heitz, MD – Virginia Tech Carilion School of Medicine

Gloria Kuhn, DO, PhD – Wayne State School of Medicine

Lawrence Kass, MD – Penn State Hershey Medical Center

Douglas Ander, MD – Emory University School of Medicine

We have no financial

disclosures to report

Outline

•What is an educational portfolio?

•What to save, how to save it

•Importance of peer evaluations

•Modifications for promotion

•Open discussion

Educator’s Portfolio-What?

Everything you do

more than a CV

Education Portfolios-Why?

“What you do matters”

-Mel Herbert

Contents

Philosophy of Education

Activities Summaries

Examples/Evaluations

Awards/Recognition

Faculty Development

Publications

Format Options

File folders

Electronic folders

E-Portfolios

Proprietary/institutional

What and How

Douglas Ander, MDEmory University School of Medicine

Golden rule: what is your institutions requirements?

• Find them• Read them• Learn them• Follow them

Be Proactive

• 7 years of teaching (minimum)– What did you eat for dinner last night?

Process defines components

Preparation

• Curriculum• Faculty

development

Course

• Who• How

many

Assessment

• Curriculum• Students• Self

Results

• Scholarship• Student

success

Preparation

• Curriculum development• Faculty development

Teaching Activities

• Description of teaching activities in which the candidate is engaged– Number of students and hours

Assessment

• Documentation of the assessment

• Description of how the assessment was conducted– The criteria, the method of

assessment, the identity of the evaluators

Levels of Evaluation

Reaction/Satisfaction “Feeling”

Learning/Knowledge

“Knows”

Transfer/Behavior/Actions/Abilities

“Shows How”

Results/Performance

/Impact

“Does”

Example:Survey of

participants’ satisfaction

Example:Pre/post-survey or

assessment

Example:Surveys

Observations

Example:Outcomes measures

(Patient, quality, uses, etc.)

Kirkpatrick and Miller’s triangles: Adapted from Turner & Dewey, APA Annual Meeting New Orleans, LA - 2006.

Results

• Publication• Presentation• Success of learners

Evidence of Quantity Evidence of Quality

Make notes in this column about individual teaching activities

For each teaching activity, note what evidence exists regarding quality of that teaching

Quantity and Quality Worksheet

Turner & Dewey, APA Annual Meeting New Orleans, LA - 2006.

Other Items

• Description of educational activities in professional organizations

• Awards for outstanding performance• Letters from internal and external reviewers that specifically

evaluate the candidate’s teaching• List of significant teaching materials prepared or edited by the

candidate (not biomedical research publications)• Public service activities oriented to education• Students supervised by the candidate and information about

their current employment status• A list of courses and self-instructional activities taken to improve

teaching skills

Approaches to How

• Hoarder approach– Save everything– If you don’t document NO credit

• Multiple files (redundancy)– Paper file folder– Document folder for electronic– Email folder

• Print outline of teaching portfolio– Track items as they occur

Peer Evaluations

Lawrence Kass, MDPenn State Hershey Medical Center

Every Institution has slightly different requirements for P&T (and you must know yours)

but…

“The candidate for promotion must demonstrate accomplishments in:”

• Scholarship of research and creative accomplishments

• Service, and the scholarship of service to the University, society, and profession

• Patient care• Scholarship of teaching and learning

Scholarship of Teaching and Learning

“Faculty input concerning the evaluation of teaching effectiveness, including any

statements from colleagues who have visited the candidate’s classroom and evaluated his or her teaching, or who are in good position

to evaluate outreach-based instruction or advising”

Penn State University, Promotion and Tenure application, section on Scholarship of Teaching and Learning

Scholarship of Teaching and Learning

“Peer review shall consider a range of teaching activities including, but not limited to, the

development of materials such as case studies and class assignments, course or

teaching portfolios, advising, research collaboration, and graduate student

mentoring. Internal letters about teaching effectiveness should be included in this

section.”Penn State University, Promotion and Tenure application,

section on Scholarship of Teaching and Learning

Scholarship of Teaching and Learning

“Each candidate is judged on his/her abilities in teaching. There must be documentation of

teaching activities and good to excellent evaluations of performance from students,

peers, block or rotation directors, administrators, or others. Innovation and

creativity is expected. Participation in teaching efforts in a leadership role is expected.

Teaching awards are evidence of excellence.”Virginia Tech Carilion School of Medicine, Faculty Handbook

and Bylaws, section on Promotion and Tenure

Are you collecting your data?

• Lecture evaluations• Course reviews

Promotion

Gloria Kuhn, DO, PhDWayne State School of Medicine

Purpose of PortfolioArchive

Inclusive

• Growth in Expertise• Productivity• Value

29

FunctionsArchive

• Employment

• Evaluation / Negotiation–Resources–Protected time / training–Raise in salary, bonus

• Reflection30

Big Day

Components

• Curriculum vita• Portfolio• Letters of recommendation

StepsAllow time !!

1. Read guidelines2. Look at examples of portfolios3. Read yours4. Think!5. Revise6. Advisor7. Revise

Information

Institution’s policies– Length and contents– Date of submission

Finding– Faculty affairs office– Workshops– Online– Promotion tenure committee

Purpose of PortfolioBest of the Best

Showcase

• Expertise• Productivity• Value

35

Promotion!

Read Reflect

• Goals• Accomplishments• Most proud of• Growth in expertise

NarrativeValue and Expertise

• Teaching

• Service

• Scholarly activity

• Growth

Winnow

ExpertiseProductivity

ValueSuccess

Contents

• Teaching• Activities• Narrative• CV• Examples of work (artifacts)

39

PromotionInclusive Selective

• Teaching

• Scholarship

• Service

–Clinical

–Specialty40

Promotion Portfolio

• Proof–Expertise–Value–Merit

Promotion5-7 years

• Archive (1)–Teaching–Activities–Recognition–Examples

42

ExpertiseValue

Adviser (3)

Winnow (2)

Endeavor

• Thought• Time• Reflection• Advice

Questions/Discussion

Thank you

heitz.leichtman.org/portfolio