Edmonds Petanque Club a non-profit 501(c)(3) organization

1001 5th Avenue South, Suite 206 Edmonds, WA 98020

Meeting Minutes

March 8, 2014

Call to Order – 8:35

Present: Dick Van Hollebeke, Michelle Martin, Jerry Fireman, Larry Thomas. Club member Mike Martin

was also present.

MSP to approve the minutes of the February 1, 2014 meeting as previously distributed.

Treasurer’s Report: Positive comments on format. The balance in the bank was $6,441.85.

The club has to pay sales tax for previously sold merchandise. This also resulted in a fine of $35.00. We

have 55 members and friends in the club. MSP to approve the Treasurer’s Report.

Old Business

1. Workshop: 49 slots are taken of 72 openings. This will be held on April 5 & 6 with Dan Feaster.

2. League: We have 8 teams and we hope to have 12 teams. This will be held April 28 – June 28.

Jerry asked for scheduling advice. No team will play more than three nights a week. The

options: 1. Schedule people to play, 2. Self-scheduling, 3. A half-way position in that if a team

can’t meet the assigned time they could reschedule at a more convenient time. The Board felt

the 3rd option was the best.

The League play will take precedence over casual play and a poster saying “In order to facilitate

the League play please allow League games to be on the courts.”

A handmade trophy was suggested for the overall champion and this would be rotated year by

year. Michelle and Jerry can spend up to $120 for other prizes.

3. Chamber of Commerce at the Market on June 28. Communication of this information will be e-

mailed to members. We need volunteers.

This led to the idea of having a very brief newsletter seeking volunteers about a Chamber of

Commerce, the Dan Feaster Workshop, and League information. Michelle will handle this.

4. Karen Crabb and David Rockwell have accepted to serve on the Board.

New Business

1. Rick Steves is allowing a poster and flyers at his March 22 Travel Festival.

2. Brandon prepared a Bastille Day poster and Jack Cowan will have copies at the Frenchfest at the

Seattle Center. This poster will be placed around town.

Larry Thomas was recognized for his work on the Storage Room. The Park Department is installing a

Sani-Can for use by players. This will be located behind a privacy partition near the stadium.

Michelle reported on the room available at the Harbor Inn. They will cater the dinner for the FPUSA

tournament. And they have a meeting room. A caterer (perhaps the BBQ group) will be obtained. This

is a way the EPC has been of help to this tournament.

Dick, Sam, and Michelle are bringing coffee and a coffee cake to the Park workers to say thanks for all

the work being done for our club.

Dick Van Hollebeke, Secretary

Minutes prepared by Mike Martin

Attachments

1. Balance sheet

2. Profit and loss detail

3. Monthly financial summary

4. Travel Festival Petanque flyer

5. Bastille Day poster

Edmonds Petanque Club a non-profit 501(c)(3) organization

1001 5th Avenue South, Suite 206 Edmonds, WA 98020

Edmonds Petanque Club a non-profit 501(c)(3) organization

1001 5th Avenue South, Suite 206 Edmonds, WA 98020

Edmonds Petanque Club

Profit & Loss DetailFebruary 2014

Type Date Num Name Memo Paid Amount

Ordinary Income/Expense

Income

DUES

Friends of the Edmonds Club

Deposit 02/18/2014 Marilyn Bacon Friend Marilyn Bacon $40.00 # 3346 40.00

Total Friends of the Edmonds Club 40.00

Member Dues

Deposit 02/04/2014 Brien Meilleur Deposit Brien Meilleur 35.00

Deposit 02/04/2014 Linda Ferguson dues Linda Ferguson Member SPC 20.00

Total Member Dues 55.00

DUES - Other

Deposit 02/18/2014 Petanque League ($10.00 team) Ed Cornachio/Yvonne Mansson/Gil Weakland/Forest Hertlein/Hugh Guth...35.00

Deposit 02/25/2014 Larry Thomas (cash) 5.00

Deposit 02/25/2014 Dick Van Hollebeke/Carl Herbert Ck # 5492 10.00

Deposit 02/25/2014 David Rockwell/ Scott Bernhard Ck # 2561 10.00

Total DUES - Other 60.00

Total DUES 155.00

Merchandizing Sales

Boules (competition)

Deposit 02/13/2014 sold Clayton Freeman 1 set boules La Franc ($85.00) 85.00

Total Boules (competition) 85.00

Total Merchandizing Sales 85.00

Petanque Clinic Registrations

Deposit 02/25/2014 Dick Van Hollebeke Ck # 5492 3 sessions April 5 15.00

Deposit 02/25/2014 Mike Martin Ck # 3580 3 sessions April 5 15.00

Total Petanque Clinic Registrations 30.00

Total Income 270.00

Total Income 270.00

Expense

Expense

Dues to FPUSA

Check 02/19/2014 1647 .FPUSA Ed Cornachio 15.00

Total Dues to FPUSA 15.00

Merchandizing Inventory

Boules (competition)

Deposit 02/13/2014 sold to Carol Diers 1 set boules La Franc 700/72/3 ($85.00)-85.00

Total Boules (competition) -85.00

Tote Bags - Large

Deposit 02/13/2014 1 bag OBUT ($20.00) -20.00

Total Tote Bags - Large -20.00

Tote Bags - Small

Deposit 02/13/2014 1 bag LaFranc ($13.00) -13.00

Total Tote Bags - Small -13.00

Total Merchandizing Inventory -118.00

Taxes and Incorporation

State Taxes

Check 02/20/2014 1648 WA Dept of Revenue Excise Tax 2011 1.90

Check 02/20/2014 1649 WA Dept of Revenue Excise Tax 2012 129.74

Check 02/20/2014 1650 WA Dept of Revenue Excise Tax 2013 283.00

Total State Taxes 414.64

Total Taxes and Incorporation 414.64

Total Expense 311.64

Total Expense 311.64

Net Ordinary Income -41.64

Net Income -41.64

Page 1 of 1

Edmonds Pétanque Club

FEB 2014

2014 Monthly Financial Summary

2013

Dec JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTALS

Income 656.00 388.00 1,044

Expenses -531.79 -731.87 -1,264

Bank Balance 7,038.65 7,162.86 6,818.99

Expenses 531.79 731.87 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Bank Balance

2014

0.00

1,000.00

2,000.00

3,000.00

4,000.00

5,000.00

6,000.00

7,000.00

8,000.00

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Income

Expenses

BankBalance

New FPUSAmember

Elroy

Edmonds Petanque League Apr 28 – Jun 13

Regional

Tourny

Jul26&27

Bastille Day

Tourny

Jul13

Chamber

Picnic Demo

Jul9

Taste of

Edmonds

Aug8-10

Skills

workshops

Apr5&6

Annual

Meeting

Jan12

Members & Friends

Total = 55

For more information...

EdmondsPetanqueClub.org 206-313-3999

Come play pétanque Saturday at the Edmonds Civic Center Playfield at 230 6th Ave N.

There will be experienced players to show you how to play, and we have spare

boules for you to use. The invitation is sincere, the folks are friendly, and

believe me… pétanque is addictive. You may even learn a French word or two.

The town slogan is “It's an Edmonds Kind of Day.” You have already

enjoyed the town and the Rick Steves Seminars. There is one more very

French thing to do to truly enjoy your Edmonds Kind of Day.

A set of petanque boules may be borrowed

from the Club. Find out how by sending an

email to info@EdmondsPetanqueClub.org.

PLAY PETANQUE WITH US!

The petanque courts are always open at Edmonds Civic Center Playfield

at 6th and Bell. Weather permitting, players usually meet at these times:

Wednesdays at 1:30 PM Saturdays at 10:00 AM Saturdays at 3:00 PM Sundays at 1:30 PM

For more information, visit the club website at EdmondsPetanqueClub.org, or contact

Larry Thomas at (206) 313-3999.

Edmo n d s P e t a n q u e C l u b . o r g

July 13, 2014 Bastille Day

In Edmonds

Music · Food · Wine · T-shirts · Prizes

— 2ND ANNUAL —

Petanque Tournament DOUBLES – MELEE (PARTNERS CHOSEN BY DRAWING)

OPEN TO ALL!

Civic Center Playfield 230 6TH AVE N, EDMONDS, WASH.

9 AM TO 5 PM

EVENT ORGANIZED BY THE EDMONDS PETANQUE CLUB

MORE DETAILS COMING SOON

INFO@EDMONDSPETANQUECLUB.ORG

EDMONDSPETANQUECLUB.ORG · 206-313-3999

a non-profit 501(c)(3)organization

1001 5th Avenue South, Suite 206 Edmonds WA 98020

Visit our Website at EdmondsPetanqueClub.org

BOARD MEETING AND AGENDA

MARCH 8th 2014

8:30 AM Location: address above

- Review and approval of the minutes of February 1st 2014 - Treasurer’s report

OLD BUSINESS

1. Skills development workshops with Dan Feaster, April 5 & 6 2. Edmonds Petanque League April 28 – June 13 3. Chamber of Commerce booth at the Summer Market June 28 4. Board members at large

David Rockwell and Karen Cabb have accepted to serve on the Board.

NEW BUSINESS

5. Invitational EPC poster for March 22 Rick Steves’s travel festival 6. Update of the Bastille Day poster

Both posters will be done by Brandon Next meeting date

a non-profit 501(c)(3)organization

1001 5th Avenue South, Suite 206 Edmonds WA 98020

Visit our Website at EdmondsPetanqueClub.org