edi desktop functionality. edi desktop is an environment for sites that must comply with retail or...
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VIRTUAL LOGISTICS INC. EDI DESKTOP
EDI Desktop Functionality
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WHAT IS EDI DESKTOP & WHAT DOES IT DO?
EDI Desktop is an environment for sites that must comply with retail or grocery industry EDI requirements.
EDI Desktop can be used, as a front end validation system integrated to your current ERP or as a stand alone application used with an on premise EDI system or a hosted on network translation service.
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WHAT IS EDI DESKTOP & WHAT DOES IT DO?
EDI Desktop handles inbound 850s, 875s, 860s, and outbound 855s, 810s, 880s, 882s, and 865s as well as non-detail and detail 856’s with bar coding. These EDI transactions must be translated by an EDI translator into the EDI Desktop file layouts.
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EDI DESKTOP - WELCOME
This is the welcome screen of EDI Desktop.
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EDI DESKTOP – MAIN MENU
This is the main menu of EDI Desktop. From here we can begin the tour of EDI Desktop. From the Main Menu, all functions within EDI Desktop can be accessed.
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SYSTEM SETUP
The system setup subsystem in EDI Desktop is used to setup the environment for all inbound and outbound processes.
Setting up the system parameters is the first step in configuring the EDI Desktop system.
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EDI DESKTOP – SYSTEM SETUP WINDOW
System parameters such as company name, logo, date format, ASN counters ect. are setup here.
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EDI DESKTOP – DATABASE WINDOW
Retailers, ship to addresses, products, buy codes, transporters, invoice charges and tax tables are setup here.
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EDI DESKTOP – INBOUND MENU
Inbound functions include the import of translated EDI files, Excel spreadsheets, CSV files and XML, the viewing of newly imported orders as well as the order summary and individual orders.
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EDI DESKTOP – OUTBOUND MENU
Outbound Functions include the building of ASNs, order confirmations and invoices as well as printing of labels and the export of data to the EDI Translator.
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EDI DESKTOP – REPORTS MENU
The Reports windows gives you access to all of EDI Desktop reports. These include: retailer item reports, item summaries, outstanding orders, new orders by customer, new orders, orders by ship to by PO numbers, orders by Item/SKU by program, orders by ship date by Item/SKU.
The Reports menu will appear on the side when applicable. All reports are generated using Crystal Reports.
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EDI DESKTOP – IMPORT DOCUMENTS
Purchase order and purchase order change data that has been translated is selected for import.
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EDI DESKTOP – IMPORT SUMMARY
Once the data has been imported, the system shows you what has been imported and allows you to print out summary reports or the sales orders.
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EDI DESKTOP – ORDER SUB SYSTEM
Once an order has been imported it can be viewed, modified and printed. This order is the basis of building the ASN.
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EDI DESKTOP – ORDER SUB SYSTEM
The order subsystem is EDI Desktop allows you to do the following tasks:
View POs, handle PO changes dynamically, and all details related to those orders and changes.
View packing detail. Print a number of operational reports
including packing slips and purchase orders.
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EDI DESKTOP – ADVANCED SHIPMENT NOTICES
All ASN functions are accessed via the icons on the left hand side of the screen.In the next screens we will look at the various ASN structures. These are all supported by EDI Desktop.
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STRUCTURE OF THE ASN
Standard Carton Pack
General Shipment
Order Level
Item Level
Pallet Level
Carton Level
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STRUCTURE OF THE ASN
Standard Carton Pack
Order/Orders
General Shipment
Item 1 Item 2 Item 3
1 2 3
Pallet 1 Pallet 2 Pallet 3
Carton 1,2,3,4 Carton 5,6,7,8 Carton 9,10,11,12
4 5 6 7 8 9 10 11 12
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STRUCTURE OF THE ASN
Pick and Pack
General Shipment
Orders
Pallet Level
Carton
Item
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STRUCTURE OF THE ASN
Pick and Pack
Order/Orders
General Shipment
Carton 1 Carton 2 Carton 3
Item 1 Item 2 Item 3 Item 4 Item 5
1 2 3
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EDI DESKTOP – BUILDING AN ASN
EDI Desktop follows the structure of the ASN, so we start by selecting the retailer.
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EDI DESKTOP – BUILDING AN ASN
The ship-to location is chosen.
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EDI DESKTOP – BUILDING AN ASN
All general shipment information including the transporter, shipment date, pack method and bill of lading is entered.
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EDI DESKTOP – BUILDING AN ASN
Purchase orders to be shipped on this ASN are now selected.
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EDI DESKTOP – BUILDING AN ASN
The purchase orders by ship date to be shipped on this ASN are then selected.
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EDI DESKTOP – BUILDING AN ASN
The ASN must be given a number. This number becomes the BSN02 in the EDI message.
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EDI DESKTOP – BUILDING AN ASN
We are now ready to pack our shipment!
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EDI DESKTOP – PACKING-THE RESULTS
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EDI DESKTOP – PRINTING LABELS
Carton Number UCC128
Number
UCC128 or MH10 labels must now be printed for shipment. We will now generate the labels.
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UCC 128 BARCODE SHIPPING LABELFROM/DEFASHION APPAREL2749 SPADINAGARMENT CITY ONCANADA M1L 1N8
TO/A XYZ STORESCROSSROADS SHOPPING CENTRE1209 WESTON RDFASHION CITY ON M1L 1N8
CARRIER
PRO BILL #BILL OF LADING #PIECE COUNT
(420) M1L 1N8
(00) 0 0052177 513895717 2
MARK FOR/MARQUEPOUR
0401(91) 0401
Mutually defined by trading partners may be divided
Unique Serialized Carton Number (UCC128 barcode)
General Shipment Information
Ultimate Receiver
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EDI DESKTOP – ASN EXPORT
Once the UCC 128 labels have been fixed to the correct boxes, your ASN is ready to be exported and translated into EDI for transmission to the retailer.
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EDI DESKTOP – INVOICE SUBSYSTEM
Invoices can be generated within EDI Desktop
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EDI DESKTOP – INTEGRATION
EDI Desktop imports and exports flat files produced by the Liaison Delta EDI Translator or other compliant EDI translator.
EDI Desktop uses Label Matrix to print UCC128 and MH10 labels. Label Matrix is called seamlessly by EDI Desktop.
EDI Desktop can be used as a validation centre for all EDI Data Prior to it being exported to an accounting system.
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EDI DESKTOP – DATA VALIDATION
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EDI DESKTOP – OTHER FEATURES
Multi Company Capability.
Multi User Login.
Detailed activity logs as well as error trapping.
MS SQL Server2005 or better database.
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VIRTUAL LOGISTICS INC.3190RIDGEWAY DR., UNIT 35MISSISSAUGA, ON, L5L 5S8, CANADATEL: 905-814-1790WWW.VIRTUALLOGISTICS.CABLOG.VIRTUALLOGISTICS.CA
This presentation has been brought to you by your EDI consultants at Virtual Logistics Inc. If you have any further questions regarding EDI Desktop, or EDI itself, please feel free to contact us using the information below.