Efrain BernalEfrain Bernal Andrew CreelAndrew Creel

Monica Bojo Monica Bojo Tricia CruzTricia Cruz

Amanda CovertAmanda Covert Trey FergusonTrey Ferguson

TechBirmingham Ecycling DayTechBirmingham Ecycling Day

What is Ecycling?What is Ecycling? Ecycling is the collection of outdated Ecycling is the collection of outdated

electronics to be either refurbished or properly electronics to be either refurbished or properly disposed disposed

Why Ecycling?Why Ecycling? Electronics are not bio-degradable by nature, Electronics are not bio-degradable by nature,

and within each electronic device there are and within each electronic device there are many hazardous materials that is not properly many hazardous materials that is not properly disposed can harm the environmentdisposed can harm the environment

Ecycling DayEcycling Day

Sponsored by Sponsored by TechBirminghamTechBirmingham

MissionMission Make Birmingham environmentally friendlyMake Birmingham environmentally friendly

GoalGoal Obtain additional grants and programs for Obtain additional grants and programs for

BirminghamBirmingham

Project ScopeProject Scope

Overall plan, execution and follow up on Overall plan, execution and follow up on Ecycling dayEcycling day

3 Main Areas that need addressed:3 Main Areas that need addressed: Pre-EventPre-Event Day-of-EventDay-of-Event Post-EventPost-Event

Planning OutputsPlanning OutputsTeam ContractTeam ContractScope StatementScope StatementStatement of WorkStatement of WorkRequest for ProposalRequest for ProposalIT RequirementsIT RequirementsStakeholder Analysis for Project CommunicationStakeholder Analysis for Project CommunicationProject Management PlanProject Management PlanWork Breakdown StructureWork Breakdown StructureCritical PathCritical PathGantt ChartGantt ChartQuality Assurance PlanQuality Assurance PlanFunctional Organization ChartFunctional Organization ChartResource MatrixResource MatrixProject DescriptionProject DescriptionList of Prioritized Risks List of Prioritized Risks Probability/Impact MatrixProbability/Impact Matrix

Project Management Process FlowProject Management Process Flow

Main Aspects of ProjectMain Aspects of ProjectInitial PlanningInitial Planning: what type of event, when to hold the event, what type of costs, : what type of event, when to hold the event, what type of costs, how will we pay for the event, what type of event schedule, and how will we how will we pay for the event, what type of event schedule, and how will we measure success.measure success.

Pre-event activitiesPre-event activities: determine the type of event, who we expect to participate, : determine the type of event, who we expect to participate, obtain corporate pledges for materials, what we will collect, outline collection and obtain corporate pledges for materials, what we will collect, outline collection and sorting activities, select locations, obtain media coverage and publicity, research sorting activities, select locations, obtain media coverage and publicity, research permit requirements, determine logistics, volunteers, marketing and Ecycling permit requirements, determine logistics, volunteers, marketing and Ecycling details and select Ecycling providers.details and select Ecycling providers.

Day of the eventDay of the event: schedule volunteers, increase advertising, prepare site with : schedule volunteers, increase advertising, prepare site with necessary tools and equipment, greet residents, collect items, hold press necessary tools and equipment, greet residents, collect items, hold press conference, be friendly and line up lunch for volunteers.conference, be friendly and line up lunch for volunteers.

Post EventPost Event: plan logistics, who will haul items, where will they haul items to, who : plan logistics, who will haul items, where will they haul items to, who will evaluate items, where do the trash verses refurbish items go, volunteers, will evaluate items, where do the trash verses refurbish items go, volunteers, finances, storage of items, criteria for recycle or refurbish and media follow up.finances, storage of items, criteria for recycle or refurbish and media follow up.

RedistributionRedistribution: obtain media coverage, get the word out, create process for goods : obtain media coverage, get the word out, create process for goods to be tracked and matched with the appropriate request for needs, accept to be tracked and matched with the appropriate request for needs, accept requests for items from community, evaluate requests for goods, assign requests requests for items from community, evaluate requests for goods, assign requests and track requests and track requests

IT requirementsIT requirementsIntroductionIntroduction Yesterday’s innovations fill our landfills, or Yesterday’s innovations fill our landfills, or

simply collect dust and clutter our daily livessimply collect dust and clutter our daily lives

HardwareHardware Minimum of one Intel Pentium 4 ProcessorMinimum of one Intel Pentium 4 Processor

SoftwareSoftware ServerServer ClientClient

IT requirementsIT requirements

DevelopmentDevelopment Microsoft Visual Studio.NETMicrosoft Visual Studio.NET

Testing + Training = BenefitsTesting + Training = Benefits WML will be tested for posting and WML will be tested for posting and

connectivity issuesconnectivity issues

Critical PathsCritical Paths

Critical Paths, continuedCritical Paths, continued

Critical Paths, continuedCritical Paths, continued

TechBirminghamCurtis Palmer

SaddiCommunications

MBA 618Project Mgt Team

MikeProject Coordinator

Tricia CruzLead

Monica Bojo Amanda Covert Trey Ferguson Efrain Bernal

Functional Organization Structure

List of potential risksList of potential risks

Donations are less than anticipatedDonations are less than anticipatedUnderstaffing Understaffing Liability concernsLiability concernsUnable to handle the volume of material donatedUnable to handle the volume of material donatedEvent safetyEvent safetySevere weatherSevere weatherInsufficient responses to surveys and questionnairesInsufficient responses to surveys and questionnairesEvent cost will outweigh the benefitsEvent cost will outweigh the benefitsAdequate packing material not estimated correctlyAdequate packing material not estimated correctlyVolunteer staff not adequately trainedVolunteer staff not adequately trained

Probability / Impact MatrixProbability / Impact Matrix

Not enough pledgesNot enough pledgesNot enough volunteersNot enough volunteersUnknown weather eventualitiesUnknown weather eventualities Unexpected unavailability of drop off locationsUnexpected unavailability of drop off locationsMedia coverage fail to fulfill agreement.Media coverage fail to fulfill agreement.Tracking company fail to pick up pledges.Tracking company fail to pick up pledges.

High Medium Risk 3

Low Risk 5 Risk 6

Risk 4 Risk 1 Risk 2

Prob

abilit

y

Low Medium High Impact

In The NewsIn The News

http://www.ecyclingday.com/images/ecyclihttp://www.ecyclingday.com/images/ecyclingday_images/EcyclingDay_30sec_clip.wngday_images/EcyclingDay_30sec_clip.wmvmv

http://www.techbirmingham.com/videos/Echttp://www.techbirmingham.com/videos/EcyclingDay_19APR05_6pmNews.wmvyclingDay_19APR05_6pmNews.wmv

Lessons LearnedLessons Learned

Did the project meet the scope?Did the project meet the scope?What was the success criteria?What was the success criteria?Reflect whether or not you met the project success Reflect whether or not you met the project success criteriacriteriaIn terms of managing the project, what were the main In terms of managing the project, what were the main lessons your team learned from this project?lessons your team learned from this project?Describe one example of what went right in this projectDescribe one example of what went right in this projectDescribe one example of what went wrong in this Describe one example of what went wrong in this projectprojectWhat will you do different on the next project base on What will you do different on the next project base on your experience working on this project?your experience working on this project?

QUESTIONS?QUESTIONS?