ESL-TR-93/04-07

Economic Calculations for the ASHRAE Handbook

Jeff S. HaberlDept. of Mechanical Engineering

Texas A&M UniversityCollege Station, TX 77843-3123

For any proposed capital investment, the capital and interest costs, salvage costs,

replacement costs, energy costs, taxes, maintenance costs, insurance costs, interest deductions,

ECONOMIC ANALYSIS TECHNIQUES

Definitions of terms:

= cost of energy to operate the system forone period

= initial assessed system value

= system salvage value at the end of itsuseful life in constant dollars

= initial system cost

= annualized system cost in constantdollars

r = amount of depreciation at the end ofperiod k depending on the type ofdepreciation schedule used, where Dksl isthe straight line depreciation method andDkSD represents the sum-of-digitsdepreciation method in constant dollars

= future value of a sum of money

= discount rate

= market mortgage rate (real rate +general inflation rate)

= interest charge at the end of period k

= (id-j)/O.+j) = effective discount rateadjusted for energy inflation;, sometimescalled the real discount rate

= ('cTJJ/fl +Je) = effective discount rateadjusted for energy inflationy

= annual insurance costs

= investment tax credit for energyefficiency improvements, if applicable

= general inflation rate per period

= general energy rate per period

= end if period(s) in whichreplacement(s), repair(s), depreciation, orinterest is calculated

= periodic maintenance cost

= number of period(s) underconsideration

= a sum of money at the present time,i.e., its present value

= outstanding principle of the loan forC-s,init at the end of period k in currentdollars

= net replacement(s), repair cost(s), ordisposals at the end of period k inconstant dollars

= (state tax rate + federal tax rate) -(state tax rate X federal tax rate) wheretax rates are based on the last dollarearned, i. e., the marginal rates

= property tax rate

= tax rate applicable to salvage value ofthe system

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depreciation allowances, and other factors must be weighed against the value of the services

provided by the system.

Single Payment

A common method for analyzing the impact of a future payment is to reduce it to its

present value or present worth. The primary underlying principle is that all monies (those paid

now and in the future) should be evaluated according to their present purchasing power. This

approach is known as discounting.

The future value F of a present sum of money P over n periods with compound interest

rate /is:

F = P{l + i)n (1)

The present value or present worth P or a future sum of money F is given by:

P = F / ( l + /)" = FxPWF(/>) (2)

where PWF(/',w) the worth factor, is defined by:

PWF(/,w) = l / ( l+i)" (3)

Example 2: Calculate the future value of a system presently valued at $10,000, in 10

years, at 10% interest.

Example 3: Using the present worth factor

PWF(/ = 0.10, n = 10), calculate the present value of a future sum of money valued at $10,000.

P = Fx PWF(/>) = 10,000 x 1/(1 + 0.1)'° = $3,855.43

Accounting for Varying Inflation Rates

Inflation, which accounts for the rise in costs of a commodity over time, is a separate issue

from the time value of money - the basis for discounting. Inflation must often be accounted for in

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an economic evaluation. Further complexities are added when one considers that different

economic goods inflate at different rates. One way to account for this is to use effective interest

rates that account for varying rates of inflation.

The effective interest rate /', sometimes called the real rate, accounts for the general

inflation ratej and the discount rate / j , and can be expressed as follows (Kreith and Kreider 1978,

Kreider and Kreith 1982):

Such an expression can be adapted to account for energy inflation by considering the

general discount rate ij and the energy inflation rateje, thus:

/- = |̂ -1 = | 4 (5)

The discount equations(l) through (3) can be revised to consider the effects of varying

inflation rates. The future value F, using constant currency of an invested sum P with a discount

rate i^ under inflation,/ during n periods now becomes:

F = P[\ + id/\ + j]n = P{\+i')" (6)

The present worth P, in constant dollars, of a future sum of money F with discount rate y

under inflation rate j during n periods is then expressed as:

P = F/[{l+id)/{l+j)]" (7)

In constant currency, the present worth P of a sum of money F can be expressed with an

effective interest rate /' which is adjusted for inflation by:

P = F / ( I + / ' ) " = F X P W F ( / ' , H ) (8)

where the effective present worth factor is given by:

PWF(/',w) = l / ( l+ r ) " (9)

Example 4: Calculate the effective interest rate taking into consideration a discount rate

id of 10% and a general inflation ratey of 5%.

/' = (id-j) = (l + j) = (0.1-0.05)/(l + 0.05) = 0.04762 = 4.62%

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Example 5: Using the effective interest rate in Example 4, calculate the future value of

$10,000 10 years from now.

F = P{\ + i')" = $10,000(1 + 0.04762)'° = $15,923.47 (constant dollars)

Recovering Capital as a Series of Payments

Another important economic concept is the recovery or acquisition of capital as a series of

uniform payments - the capital recovery factor. The capital recovery factor is commonly used to

describe periodic uniform mortgage or loan payments. It is the ratio of the periodic payment to

the total sum being repaid. The discounted sum S of such an annual series of payments Pann

invested over n periods with interest rate / is given by:

Annualized Costs

The economic analysis methods presented to this point have included only single cash

flows or a simple series of payments that were adjusted for inflation. A detailed cash flow analysis

of a mechanical system should consider all positive and negative cash flow through the life of the

system, including single payments, series of payments, and increasing or decreasing payments, and

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must also consider varying inflation rates. Such analysis should take into account taxes, tax

credits, mortgage payments, and all other costs associated with a particular system. One

convenient way of accomplishing this is to use annualized system costs as presented by Kreith and

Kreider (1978, 1982) and Kreider (1979).

Total annualized mechanical system costs depend on initial investments, salvage values,

replacement costs, energy costs, property taxes, property tax deductions, interest tax deductions,

maintenance costs, replacement costs, and insurance costs. Such a representation lends itself to

optimization of system costs and can be applied to residential and commercial systems.

Annualized mechanical system owning, operating, and maintenance costs (for a profit-

making firm) can be expressed in constant currency as:

C ~ - capital and interest + salvage value - replacements (or disposals) - operating energy

- property tax - maintenance - insurance + interest tax deduction + depreciation (for

commercial systems) (13)

5

Depreciation terms commonly used include depreciation calculated by the straight line

depreciation method, which is:

A^ = (cu-O// i (17)

and the sum-of-digits depreciation method:

DKSD = ( C , ^ - O [ 2 ( n - * + l)]/n(« + l) (18)

Riggs (1977) and Grant et al. (1982) present further information on advanced depreciation

methods. Certified accountants may also be consulted for information regarding accelerated

methods allowed by the IRS.

Example 8: Calculate the annualized system costs using constant dollars for a $10,000

system considering the following factors: a 5-year life, a salvage value of $1,000 at the end of the

5 years, ignore investment tax credits, a $500 replacement in year 3, a discount rate id of 10%, a

general inflation rate^ of 5%, a fuel inflation rateye of 8%, a market mortgage rate im of 10%, an

annual operating cost for energy of $500, a $100 annual maintenance cost, a $50 annual insurance

cost, straight line depreciation, an income tax rate of 50%, a property tax rate of 1% of assessed

value, an assessed system value equal to 40% of the initial system value, and a salvage tax rate of

50%.

Effective interest rate V

V = (id-j)/(\ + j) = (0.10-0.05) /(l + 0.05) = 0.047619

Effective interest rate i"

i" = {id-je)/{\ + je) = (0.10-0.08) /(l + 0.08) = 0.018519

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Maintenance

Insurance

Interest tax deduction

Annual payment amounts, interest payments, principal payments, outstanding principal

payments, present worth factor FWFfi^k), discounted interest, and discounted payment are

shown in table 5. Annual payments are the product of the initial system costs Csinit and the capital

recovery factor CKF(im,5).

Note: Equation (15) can be used to calculate the total discounted interest deduction

directly.

Next, apply the capital recovery factor CRF(i',5) and tax rate Tjnc to the total of the

discounted interest sum.

$2554.66 CRF(i',5)4, = $2554.66x0.229457x0.05 = $293.09

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Use the straight line depreciation method to calculate depreciation.

12345

$1800.00$1800.00$1800.00$1800.00$1800.00

0.9090910.8264460.7513150.6830130.620921

$1636.36$1487.60$1353.37$1229.42$1117.66

.finally, the capital recovery factor and tax are applied.

$6823.42 CRF(i',«)3^ = $6823.42 x 0.229457 x 0.05 = $782.84

Summary of terms:

Capital and interest -$2294.57

Salvage value +$90.92

Replacements or disposal -$49.89

Operating costs -$271.55

Property tax -$20.00

Maintenance -$50.00

Insurance -$25.00

Interest deduction +$293.09

Depreciation deduction +782.84

Total annualized cost -$1544.00

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REFERENCES

Akalin, M.T. 1978. Equipment life and maintenance cost survey. ASHRAE Transactions84(2):94-106.

Dohrmann, D.R., and T. Alereza. 1986. Analysis of survey data on HVAC maintenance costs.ASHRAE Transactions 92(2A):550-565.

Easton Consultants. 1986. Survey of residential heat pump service life and maintenance issues.Available from American Gas Association, Arlington, VA (Catalog No. S-77126).

Grant, E., W. Ireson, and R. Leavenworth. 1982. Principles of engineering economy. JohnWiley and Sons, New York.

Kreider, J. and F. Kreith. 1982. Solar heating and cooling. Hemisphere Publishing Corporation,Washington, D.C.

Kreider, J. 1979. Medium and high temperature solar processes. Academic Press, New York.

Kreider, J. and F. Kreith. 1978. Principles of solar engineering. Hemisphere PublishingCorporation, Washington, D.C.

Loworn, N.C. and C.C. and Hiller. 1985. A study of heat pump service life. ASHRAE7/wwac//ons91(2B):573-88.

Riggs, J.L. 1977. Engineering economics. McGraw-Hill, New York.

U.S. Department of Commerce, Bureau of Economic Analysis. Survey of current business. U.S.Government Printing Office, Washington, D.C.

BIBLIOGRAPHY

ASTM. 1985. Definition of terms relating to building economics. ASTM Standard E933-S5.ASTM, Philadelphia.

Kurtz, M. 1984. Handbook of engineering economics: A guide for engineers, technicians,scientists and managers. McGraw-Hill, New York.

Quirin, D.G. 1967. The capital expenditure decision. Richard D. Win, Inc., Homewood, IL.

Van Home, J.C. 1980. Financial management and policy. Prentice Hall, Englewood Cliffs, NJ.

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TC1.8 HANDBOOK EX #1

Example that has a disposal cost in year 10.

Calculate the annualized system cost using constant dollarsfor a $10,000 system considering the following factors: a 10 yea disposal cost of $1,000 at the end of the 10 years, a $500investment tax credit for energy efficiency, no replacements,a discount rate id of 15%, a general inflationrate of 5%, a fuel inflation rate je of 10%, a market mortgageim of 8%, an annual operating cost for energy of $400, a $150annual maintenance cost, a $35 insurance cost, straight linedepreciation, an income tax of 35%, a property tax of 2% ofassessed value, an assessed system value of equal to 60% of thesystem value, an a salvage tax rate of 35% (if positive salvage

Retrofit example...part one

Calculate the annualized system cost using constant dollarsfor an existing system considering the following factors: a 10a replacement cost of $1,000 at the end of the 5 years, noinvestment tax credits, a $1,000 replacement in year 5,a discount rate id of 15%, a general inflationrate of 5%, a fuel inflation rate je of 10%, a market mortgageim of 8%, an annual operating cost for energy of $1,800, a $30annual maintenance cost, a $35 insurance cost, straight linedepreciation, an income tax of 35%, a property tax of 2% ofassessed value, an assessed system value of equal to 60% of thesystem value, an a salvage tax rate of 35% (if positive salvage

Retrofit example...part two...

Calculate the annualized system cost using constant dollarsfor an new $5,000 system considering the following: a 10 year Ino replacements, noinvestment tax credits,a discount rate id of 15%, a general inflationrate of 5%, a fuel inflation rate je of 10%, a market mortgageim of 8%, an annual operating cost for energy of $1,200, a $15annual maintenance cost, a $35 insurance cost, straight linedepreciation, an income tax of 35%, a property tax of 2% ofassessed value, an assessed system value of equal to 60% of thesystem value, an a salvage tax rate of 35% (if positive salvage

Texas A&M University MEMORANDUM

Energy Systems LaboratoryMechanical Engineering

INSTALLATION GUIDE:

The floppy disk that accompanies the "Economic Calculations for the ASHRAEHandbook..." contains several Lotus 123 spreadsheet templates that are an electronicversion of the last 4 pages of this document. To use this software you will need tohave an MSDOS compatible computer with Lotus 123 Version 2x or some otherspreadsheet that can convert Lotus 123 Version 2x files such as Excel, or Quatro Pro.The remainder of this document assumes that the reader is familiar with MSDOS andLotus 123 commands.

To install the 123 templates in your MSDOS computer select the appropriate directoryinto which you want to copy the templates (let's assume that this is called c:\TEMP.Check to make sure that you do not have any .WK1 Lotus templates (or anything else)named ASHRAE01.WK1 through ASHRAE04.WK1. Place the floppy disk in the A:drive, then type:

CD C: \TEMP ... this will put you in C: \TEMP

COPY a:\*.WKl *.* ...this copies everything named *.WK1into the C:\TEMP directory

Next, you will need to start Lotus 123. Depending upon whether or not you havedeclared the directory containing the 123.EXE file to be on your path, you may need tochange directories to the C:\LOTUS directory. Then start Lotus with:

LOTUS followed by 123

or simply

123

Once Lotus 123 is running the ASHRAE01.WK1 template can then be retrieved withthe following command:

/FILE RETRIEVE C:\TEMP\ASHRAEO1.WK1

This assumes that ASHRAE01.WK1 is indeed in C:\TEMP.

The template should come alive in column 1, row 1 and display the text 'ASHRAEHANDBOOK EX#1. The other ASHRAE templates have a similar title only containEX#2, EX#3, and EX#4 respectively.

Cells C3 ... C21 are the only cells that need to be changed by the user. All other cellsare displaying the results of calculations and should not require any adjustments. You

From the desk of Jeff S. Haberl Ph.D. P.E., Asst.Professor 02/02/94, p. 1

Texas A&M University MEMORANDUM

Energy Systems LaboratoryMechanical Engineering

are free to look a the equations by simply moving around the spreadsheet to view theformulas.

The cells El ... K15 display the Table 5 contained in the write-up.

The final answer can be found in cells J27 ... M39.

This economic analysis is only valid for 1 to 10 years. For an economic analysis ofgreater than 10 years, cells El ... K15 will need to be expanded. It is suggested thatyou simply move the cells immediately below this to another location on thespreadsheet, move the totalizing row, copy down the last row of the block until theproper number of years appears, adjust the "year" column, and recalculate.

After any new value has been entered you will need to hit the F9 or RECALCULATEfunction key. It is advised that after each new value is entered a print is made of thespreadsheet to serve as a handy reference to what has been done.

Unfortunately, this spreadsheet only fits nicely into a landscape mode of printing. Tomake this adjustment one needs to reset the 123 printer setup command. For exampleusing an HP LaserJet III this would be as follows:

/ PRINT PRINTER OPTIONS SETUP \027&llo5.45C\027Cs0pl6.67H

Other printers have different set up commands.

If you have any questions about the use of these templates feel free to contact theauthor.

From the desk of Jeff S. Haberl Ph.D. P.E., Asst.Professor 02/02/94, p. 2