ecm decision matrix - deciding between alfresco community edition, alfresco enterprise edition, and...
DESCRIPTION
As the leading provider of Open Source Enterprise Content Management, Alfresco is uniquely placed in providing a robust, scalable, feature rich content platform at a fraction of the cost of traditional solutions. Alfresco Enterprise Content Management includes: * Document Management * Web Content Management * Records Management * Team Collaboration * Digital Asset ManagementThis slide deck (and related webinar) presented the requirements for enterprise scale rollout and an “Enterprise Top 10 Decision Matrix”. It was based on customer experience to guide selection. It gave an overview of Alfresco Enterprise Edition, explained what is coming in Alfresco Enterprise 3.2, how it compares to the Alfresco Community Edition and how commercial, enterprise class Open Source means: * A Full Service Level Agreement not “unsupported” * Support for both Open Source and Commercial Stacks * Supporting Sites with Millions of Users and Terabytes of Content through External Authentication, Load Balancing and Clustering * High-Availability with Clustering and Run-Time Reconfiguration * Live JMX System Monitoring and Configuration Reporting * Information Lifecycle ManagementLearn why Alfresco is the lowest risk, lowest cost way to successfully deploy Alfresco in the EnterpriseTRANSCRIPT
![Page 1: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/1.jpg)
Decision Matrix for Alfresco Enterprise or Community & Traditional ECM
Ian Howells Chief Marketing Officer
Paul Hampton Director of Product Marketing
![Page 2: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/2.jpg)
Why Alfresco?
What makes Alfresco different?
Which ECM solution is right for me?
2
![Page 3: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/3.jpg)
Traditional ECM
3
High Cost Slow / Limited Adoption
Complex
![Page 4: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/4.jpg)
ECM Requirements
4
Traditional ECM
Alfresco Enterprise
Alfresco Community
Stability Agreed SLA’s Platform Support (Limited)
Scalability / Availability Sys Config & Mmgt Storage Policies Indemnity / Warranty Lower Cost (Upfront & High)
Enterprise Adoption (Limited)
Open Process (Closed)
![Page 5: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/5.jpg)
Alfresco is Different
5
Lower Cost Simple Faster Adoption
![Page 6: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/6.jpg)
Commercial Open SourceLower TCO
● No upfront license fees
● No per seat licensing
● Simple model o Pay for Alfresco Support,
QA and Maintenance
o Price tied to usage
o Per CPU price
Annual Cost
Cumulative Cost
![Page 7: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/7.jpg)
Simple Content ManagementEasy Adoption
7
Shared Drive Email Web 2.0
Zero Footprint Drag and Drop
Native UI
SMTP Listener
![Page 8: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/8.jpg)
Complete Content ManagementSimple Deployment
8
Document Management
One Repository Built on Modern
Technology Stack
Records Management
Collaboration Web Content Management
Email Archive
![Page 9: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/9.jpg)
ECM Requirements
9
Traditional ECM
Alfresco Enterprise
Alfresco Community
Stability Agreed SLA’s Platform Support (Limited)
Scalability / Availability Sys Config & Mmgt Storage Policies Indemnity / Warranty Lower Cost (Upfront & High) Enterprise Adoption (Limited) Open Process (Closed)
![Page 10: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/10.jpg)
Enterprise Principles
● Offer Commercial Service Level Agreements (SLA’s)
● Enterprise Customers Receive Fixes as a Priority
● Extensions and Integrations to Proprietary Products are part of Enterprise
● Extensions to Ubuiquitous proprietary systems – Windows, Office – are in Community
● Extensions to Manage or Monitor highly-scalable or highly available systems are part of Enterprise
● http://newton.typepad.com/content/2009/03/building-a-stronger-open-source-product.html
![Page 11: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/11.jpg)
StabilityExtensive QA Testing
11
OS Build Release Candidate
Community Release
Daily Builds
QA Bug Fixing
Beta 1 Beta 2 Enterprise Release
Extensive QA Testing:
18 Dedicated QA Engineers Use both automated and manual QA checks to run over 6000 tests per stack
Tested on both Open Source and proprietary technology stacks
Tested for Stability, Scalability and Security
Automated QA Basic testing against
1 OS Stack
Alfresco Community
Edition
Alfresco Enterprise
Edition
(Stable code line = QA & Fixes)
(Evolving code line = New Features)
Fixes & Patches
Fixes & Patches
New Code New Code New Code
Beta x
Community Release
OS Build Release Candidate
Fixes & Patches
![Page 12: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/12.jpg)
● No Alfresco SLA o Community Forums
● No Alfresco SLA o Self or Community Fix
o Wait for code role up
● None Provided
● Wiki Documentation
● None Provided
● Access to Community Edition
Alfresco Community
Agreed SLA’s
12
● Support o Contractual SLA’s (Gold, Platinum, & Diamond)
o Guaranteed availability of resources
o Call tracking and bug prioritisation
● Bug tracking o Bug fixing / Service packs
o Patch distribution (with back porting)
● Support Portal
● Enterprise Documentation
● Indemnity and Warranty
● Access to Enterprise Edition
Alfresco Enterprise
![Page 13: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/13.jpg)
World Wide SupportFollow the Sun
13
Maidenhead Sydney Austin
![Page 14: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/14.jpg)
Support Portal
● Licences
● Systems Heartbeat
● Proactive Notification
● Documentation o Support Handbook
o Enterprise Documentation
● Knowledgebase
● Search
14
![Page 15: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/15.jpg)
● OS - Linux
● Data Base - MySQL
● Application Server – Tomcat
● Authentication - Alfresco, OpenLDAP
● Browser - Firefox
Community Edition
Platform Support
15
● OS - Linux, Windows, Solaris
● Data Base - MySQL, Oracle, PostgreSQL, MSSQL Server, DB2
● Application Server - Tomcat, JBoss, Oracle, Weblogic, Websphere
● Authentication - Alfresco, OpenLDAP, NTLM, Sun One Directory Server, Active Directory, Kerberos, JASS
● Browser - Firefox, IE, Safari
Enterprise Edition
![Page 16: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/16.jpg)
Scalability and Availability
16
● Easy to configure clustering
● Configure system for: o Horizontal = Lower cost
o High availability
o Scalability
Clustering
![Page 17: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/17.jpg)
System Management
17
● Administration and Monitoring for production systems
● Supports JMX standard. Supports any JMX client
o Jconsole (ships with JDK), Hyperic, HP OpenView
● Monitor
o Database connections
o Memory usage
o Alfresco Subsystems
JMX Monitoring
![Page 18: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/18.jpg)
System Configuration
18
● Alfresco Subsystems o Authentication
o Synchronisation
o File Servers (i.e. CIFS, FTP and NFS)
o Third Party (i.e. OpenOffice,Swftools, ImageMagick)
o IMAP
o WCM Deployment Receivers
● Start, Stop and Configure subsystems – without shutting down Alfresco
● Cluster aware
Runtime Administration
![Page 19: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/19.jpg)
● Report on on comprehensive environment, installation and configuration data
● Diagnostic Dump o Issue resolution
o Communicate with support
System Reporting
System Management
19
● Run time index check
● Check for consistence
● Fix errors on the fly
● No server restarts required
Indexing Check
Minimize downtime, easier troubleshooting, lower internal maintenance and support costs.
![Page 20: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/20.jpg)
Storage Policies
● AKA Information Lifecycle Management (ILM)
● Dynamic storage based on business policies / lifecycle rules o i.e. Current versions on fast
(expensive) drive. Superseded versions on slower (cheaper) drives.
o Define business rules
● Reduced cost without impacting performance
20
SSD $$$
FC Drives
$$
SATA Drive
$
Policy Rules
Policy Rules
![Page 21: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/21.jpg)
● GPL
● No Indemnification
● Distributed on an “as is” basis without warranty
Community
Indemnity and Warranty
21
● Commercial License
● Full indemnity
● Full warranty
Enterprise
![Page 22: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/22.jpg)
Open Process
22
● Kofax Release Script
● Capture paper documents
● Supports both Adhoc and Bulk scanning
● Full document profiling o Metadata tagging and validation
o Integration to pull meta data from external databases
Production Scanning
![Page 23: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/23.jpg)
ECM Requirements
23
Traditional ECM
Alfresco Enterprise
Alfresco Community
Stability Daily Build
Agreed SLA’s Forums
Platform Support (Limited) Open Source
Scalability / Availability Sys Config & Mmgt Storage Policies Indemnity / Warranty Lower Cost (Upfront & High) Enterprise Adoption (Limited) Open Process (Closed)
![Page 24: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/24.jpg)
Alfresco Enterprise
● Designed to be the Lowest Cost Way to Rollout to the Enterprise
● Alfresco is in a Unique Position to Offer this Service o Skills – We developed 95% of the Product
o Customer Base – We can Offer this level of Service at the Lowest Cost due to the Size of our Customer Base
● Certified Partner Network
24
![Page 25: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/25.jpg)
Health Warning
Uncertified Systems Integrator
+
Community
=
High Risk & High Cost
25
![Page 26: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/26.jpg)
Enterprise Edition
Supported Solution
Mission Critical
Patches and Updates
Production Deployment
Certified Partners
Open Source
Which ECM Solution?
26
Tradition ECM
Enterprise Licenses
Per User Pricing
Pay High Maintenance Fees
Stitch Disparate Solutions
Complex
Closed Source
Community Edition
Free Solution
Non-Mission Critical
Have Time/Skill to Fix Issues
Review Next Enterprise Version
Open Source
![Page 27: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/27.jpg)
Dramatically Lower Cost
27
● Total Cost of Ownership analysis
● Based on publicly available pricing
● Savings of 89%of the cost of SharePoint & up to 96% of the cost of other ECM solutions by using Alfresco
● Demystify some of the complexity around current proprietary ECM pricing
● http://www.alfresco.com/products/whitepapers/
![Page 28: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/28.jpg)
The Choice is Easy
28
Want to pay high license
fee?
Want to pay high maintenance fees
each year?
Want limited / slow adoption?
Want to deploy complex
mismatched technologies?
Buy Traditional ECM
Alfresco Mission critical application?
Want comercial level support?
Need large scale
deployment
Alfresco Community
Edition
Alfresco Enterprise
Edition
NO NO NO NO
![Page 29: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/29.jpg)
Alfresco Mission
29
Full-text Indexes & Categories Storage
Metadata DBMS
Content Repository
Content Processes Services Services
Scalability High Availability & Replication
To be the most widely used Content Server...
...to be 5 Times Faster...
...and 10 Times Cheaper...
...with freedom of choice.
![Page 30: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/30.jpg)
● Unsupported
● Daily builds
o Limited QA testing via automation
o Basic testing against 1 Open Source stack
Community Edition
Edition Comparison
30
● Production ready and supported
● QA Testing o 18 Dedicated QA Engineers
o 14 Phase QA cycle
o Benchmarked for Stability, Scalability and Security
o Tested on both Open Source and Proprietary technology stacks
o Both manual and automated QA with over 6000 test per stack
● Includes large scale production features
Enterprise Edition
![Page 31: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/31.jpg)
Enterprise Production Features
● JMX based System Monitoring
● Runtime Administration
● Runtime Indexing Consistency Check and Update
● High Performance / Resilience Clustering
● Storage Policies
● Both Open Source and proprietary technology stack support
● Production scanning solution – Kofax Release Script
31
![Page 32: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/32.jpg)
Build ProcessLatest Functionality and Stability
32
OS Build/ Release
Candidate Release
Daily Build New
Functionality
QA Bug Fixing
Ent Stack QA
Scalability HA QA
Management QA
![Page 33: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/33.jpg)
● OS
o Linux
● Data Base
o MySQL
● Application Server
o Tomcat
● Authentication
o Alfresco, OpenLDAP
● Browser
o Firefox
Community Edition
Platform SupportExtensive QA
33
● OS Linux, Windows, Solaris
● Data Base
o MySQL, Oracle, PostgreSQL, MSSQL Server, DB2
● Application Server
o Tomcat, JBoss, Oracle, Weblogic, Websphere
● Authentication
o Alfresco, OpenLDAP, NTLM, Sun One Directory Server, Active Directory, Kerberos, JASS
● Browser
o Firefox, IE, Safari
Enterprise Edition
![Page 34: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/34.jpg)
Options
● Trial o Quick Trial
o Embedded Training
o Alfresco Cloud Trial
● Development o Latest Features
o Alfresco Community
● Non-Critical Usage o Alfresco Community
34
![Page 35: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/35.jpg)
Questions?
● Try Alfresco: o Cloud Trail –
http://bit.ly/cloud-trial
o Download Enterprise – http://bit.ly/EntTrial
● TCO WhitePaper:
![Page 36: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/36.jpg)
Watch the live webinar:http://bit.ly/ecm-decisions
Ian Howells Chief Marketing Officer
Paul Hampton Director of Product Marketing
![Page 37: ECM Decision Matrix - Deciding Between Alfresco Community Edition, Alfresco Enterprise Edition, And Traditional (Proprietary) ECM](https://reader030.vdocuments.mx/reader030/viewer/2022020207/54b6d61a4a7959ec3a8b466c/html5/thumbnails/37.jpg)