ECHO SCHOOL DISTRICT

ATHLETICS HANDBOOK2018 - 2019

TABLE OF CONTENTS

Cover page 1

Table of Contents 2

AD Contact Information 3

Salaries 3

Philosophy & Goals of Program 3-5

Responsibilities 5-9 Communication 10 Evaluations 11 - First Aid 12-13 Scheduling/Games 13 Transportation 14 Practice 14-15 Policies 15-19

Administrative 19-20

Forms 20-39

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ATHLETIC DIRECTOR CONTACT INFORMATION:Don WalkerEmail: dwalker@echosd5.orgPhone: 541-376-8436 ex 6209Cell (please don’t give this out to parents or students): 541-561-1162

SALARIESCoach salaries are based on the EEA bargaining agreement. Coaches have the right to split their salaries between more than two coaches if they choose. They must get a written agreement signed by all coaches, which is approved by the athletic director and superintendent.

ATHLETICS PHILOSOPHY AND GOALS

PHILOSOPHY Echo athletic program exists to assist student athletes to grow and develop as a positive contributor in and outside of our community. It is our belief (Echo School District) that interscholastic athletic competition is one of the greatest motivating forces for students not only at the high school levels but all levels. Successful feeder programs are a vital part of this philosophy. The athletic program will support and enrich the overall vision and mission of the Echo School District. Athletics must be a force for good in the school and community. Echo athletics has as its greatest contribution, the development of character among the students, faculty, and community. GOALS The goals of the athletic program are:

1. To promote good sportsmanship, healthful living, and good citizenship 2. To encourage the greatest possible number of students to take part in the interscholastic

sports within budget limitations. 3. To provide the widest possible variety of activities within budget limitations and to work with

Stanfield School District hand in hand to help provide such opportunity for Echo and Stanfield student athletes.

4. To promote the health and physical development of the participants. 5. To teach leadership, decision-making attitude in the school and participants 6. To develop the highest possible degree of individual and team skills 7. To develop a positive self-image in all participants 8. To develop a positive relationship between athletic programs and community

COACHES CODE OF ETHICS 1. To emphasize the proper ideals of sportsmanship, ethical conduct, and fair play 2. To eliminate all possibilities which tend to destroy the best values of the game 3. To stress the values derived from playing the game fairly 4. To show cordial courtesy to visiting teams and officials and fans 5. To establish a happy relationship between visitors, hosts, and communities 6. To respect the integrity and judgment of sports officials

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7. To achieve a thorough understanding and acceptance of the rules of the game and standards of eligibility

8. To encourage leadership, use of initiative, and good judgment by the players on the team 9. To recognize that the purpose of athletics is to promote the physical, mental, social, moral, and

emotional well-being of the individual players 10.To remember that an athletic contest is only a game – not a matter of life and death for player,

coach, school, official, fan, community, state or nation. THE INFLUENCE OF A COACH The coach/advisor is in a better position to have an influence for good upon the youth of a school than many other members of the faculty. The coach has an obligation to develop a personality and character which are above reproach. Since most coaches are admired and imitated by young people, the example set by them is of extreme importance. The character building potential of athletics is closely related to the character of the coach.

Contests furnish a setting for demonstration of the attitudes of players, whose attitudes are a direct reflection on the coach. A great deal of self-discipline on the part of the coach is required to always let reason rather than emotions guide conduct. To build the correct pattern for your athletes, give the following points your attentions. 1. Watch your language; Obscenity and profanity have no place on the bench, dressing room, or

in your speaking vocabulary when around students/athletes. 2. You can explain defeat, but do not alibi for it 3. Do not gloat in victory, this is even more offensive than providing an alibi 4. Do not be indecisive. Make up your mind. 5. Do not constantly be challenging the decisions of officials, particularly judgment decisions. 6. Do not lose your temper because with it, you will lose your poise. 7. Organize your work well in advance, make a work schedule and perform it promptly and

without undue commotion. 8. Do not try to take unfair advantage of the rules of the game or Echo School District. 9. Allow your players plenty of opportunity for leadership training. 10.Maintain the coach/player relationship. We are not their friends but a role model to give

consequences and rewards. 11.Building a philosophy to support your own convictions is necessary, but it must not be too

different from that of the school and the educational goals of the administrations. The coach’s job is to develop individual players and team into a unit which can give a performance approaching their maximum ability as individuals and as a team. This must be done within the same meaning of the word SPORTSMANSHIP.

CHARACTERISTICS OF SUCCESSFUL COACHES/ADVISORS 1. Highly success-driven people with an outstanding need to be on top. 2. Highly orderly, organized people who prefer to plan ahead and be concerned with looking

ahead into the future 3. Tend to be outgoing and warm people who enjoy being with others 4. Finely developed conscience and are very much in tune with the appropriate values in our

culture 5. Unusually well-equipped by personality and temperament for handling their emotions when

under considerable stress 6. Open, trusting people who are not excessively defensive in their relationships with others 7. Take charge types of people who actively seek roles of leadership in a positive manner

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8. Prone to blame themselves and accept blame when things go wrong rather than pass the responsibility to someone else

9. Unusually mature emotionally and would be described as people who would face reality in a direct manner

10.Free to express their natural aggressive tendencies in a manner appropriate to their role as a coach

RESPONSIBILITIES

COACH’S/ADVISORS RESPONSIBILITIES The following are considered as an extension and/or clarification of the job description responsibilities. YEAR-ROUND RESPONSIBILITIES

1. Recognize that he/she is ultimately accountable for every aspect of his/her program and takes steps to see that it is one of quality.

2. Formulate objectives for the coming sport season in cooperation with the other coaches or specific sport staff.

3. Keep abreast of new knowledge and techniques and encourage assistant coaches to do the same.

4. Possess a working knowledge of rules and regulations regarding his/her sport as presented in the OSAA handbook. Keep abreast of rules changes of the sport.

5. Be aware of and adhere to all State, District, League and Echo School District rules, policies and procedures.

6. If there is ANY doubt about a participant’s eligibility, either scholastically or with residency, check with the Athletic Director before this student participates in a contest. Ineligible players may practice, but may not play or perform.

7. Maintain quality communication with Athletic Director, parents, community and players. 8. Maintain a current first aid card or the equivalent in sports medicine, and be ASEP certified. 9. Be aware of potential problems in sports litigation. Take steps to prevent situations which

may result in liability to self, other staff, or the school district to include the following, but not limited to:

a. Maintain accurate permanent records for documentation of injuries b. Document all written information given to athletes and keep attendance at meetings

relating to safety, rules, and policies, i.e., football viewing of safety films. 10.Attend coaches meetings as called by the Athletic Director and/or Principal. 11.Review status of your budget. 12.Meet with Jr. High coaches to coordinate program and to review sequence of fundamentals. 13.Inspect all protective equipment to be issued for the coming season. After clearing it with the

Athletic Director, discard equipment that is not safe or is beyond repair.

ADDITIONAL SEASONAL RESPONSIBILITIES Before the season: 1. Be sure each student has paid his/her fees and completed all of the necessary clearance

forms prior to the first practice. No student will be allowed to practice unless they are cleared. The needed forms are:

a. Physical Examination b. Medical/Insurance release form c. Athletic Policy/Drug and Alcohol Policy

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d. Pay to Participate fees 2. Arrange for a systematic and responsible method of issuing and fitting school equipment to

students. 3. Arrange and prepare a first aid kit. 4. Review rules and rule changes with coaching staff. 5. Review with staff the fitting procedures for protective equipment. 6. Review with staff the techniques and actions of a player that are unsafe and could cause

serious injury to the player, a teammate, or opponent. 7. Review with staff the safety techniques and fundamentals that will be used in your sport. 8. Record all meetings where proper procedure was discussed with coaching staff and players. 9. Review first aid procedures and emergency plan with coaches, trainers, and managers. 10.Inform parents and players of the risks involved in the sport. 11.Report any unsafe conditions in the practice facility that could result in injury. 12.Hold a mandatory parent/player meeting before the first contest date.

During the season:

1. Assume supervisory control over athletics and teams. The dressing rooms should be supervised any time they are being used by athletes. Any discipline will be consistent with building and district policies.

2. Explain all regulations of the Athletic Training Rules and the Complaint Procedures to student participants and parents before the first contest date.

3. Clarify to athletes and their parents the criteria necessary to earn a letter award and maintain permanent records, with a copy to the Athletic Director.

4. Have regular communication with the Athletic Director regarding transportation, officials, practice schedules, game management, team concerns/needs, etc.

5. Assume responsibility for care of equipment. 6. Follow the proper procedure for initiating purchase orders. 7. Report any serious student injury immediately to parents, Principal, and Athletic Director. Fill

out an Accident Report Form and turn it into the Athletic Director by the next day. 8. All practices and games are to be supervised by an ASEP certified coach at all times. 9. Organize and schedule practice sessions. 10.Apply discipline in a firm and positive manner, understanding that different athletes require

different motivation. Be consistent with district procedures and policies. 11.Emphasize safety precautions and be aware of the best training and injury care procedures.

Communicate these to students, parents, and coaching staff. 12.Conduct himself/herself and his/her team in a professional and ethical manner during practice

and contests and all that implies. 13.Report a summary of all contests to the news media, Hermiston Herald, and East Oregonian

and provide any publicity information that would aid his/her program and the athletic department in general.

14.Develop within the participants ideals of sportsmanship, cooperation, and respect for discipline and authority.

15.Maintain good public relations with faculty, parents, community, and news media. Coaches and advisors should bear in mind that their statements are published and read by people who are for and against the school’s program.

16.Provide accurate records and keep current information needed to complete eligibility lists, grade checks, and other reports.

17.Should an athlete quit a sport make certain that all of his/her equipment is returned and checked in immediately and notify the Athletic Director.

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18.Turn in the following to the Athletic Director: a. An alphabetical squad list as soon as the squad is set and correct as necessary. b. A roster, with all necessary personal data at least one week before the first contest

(i.e. number, height, year position, etc.). c. A typed alphabetical list of award winners immediately following the season, including

those who earned Varsity Letter or pins. 19.Before the first bus trip, review proper bus conduct and the schools’ return policy, boys and

girls are to sit separate, with coaches between. Boys will sit up front coaches in the middle, girls in the back. This may rotate with boys and girls switching from front to back from trip to trip but coaches must sit between.

20.Notify the Athletic Director of any suggested changes to the facilities. 21.Coaches are expected to ride the bus to and from events. In the case that a coach, head or

assistant cannot travel with the team one paid coach who is ASEP certified MUST be on the bus round trip.

22.Make sure you have a copy of the medical release form in your first aid kit or notebook that travels with you at all times.

23.Explain to the athletes their responsibilities for taking care of equipment, lockers, locker room, towels and any other school property associated with the sport and/or district.

24.Turn in program information for the first game of the season to the Athletic Director. 25.Turn in program information changes in time to have them appear in the next game program. 26.Frequently remind athletes of eligibility and conduct requirements. 27.Frequently inspect protective equipment to see that it is in good condition and repair and

properly fit for use. 28.In case of a serious injury, secure all equipment involved and retain in actual condition. 29.Consider video taping various practice sessions showing fundamentals taught, terminology

used etc. 30.Keep dated records of the following:

a. Safety information or warnings discussed with or sent home to players and parents. b. Films about rules, fundamentals, safety, etc. shown to players and parents. c. Rules clinics put on by local officials’ association. d. Practice schedule for each day (include safety techniques emphasized in each drill).

End of season:

1. Arrange for the systematic return of all school equipment and hold the athlete responsible for all equipment not returned. Notify the Athletic Director of any equipment not returned. The equipment will be returned and/or the athlete will be charged for the missing equipment within five school days of the last contest, or before the athlete turns out for another sport.

2. Arrange for issuing certificates, letters, and special awards at assemblies, sport socials, team potlucks, etc... Coordinate dates and times through Athletic Director’s office for out of school socials.

3. Arrange for cleaning, storage, and inventory of all equipment within two weeks of the last contest.

4. Be concerned with the care and maintenance of his/her facility by making recommendations concerning maintenance and improvements to the Athletic Director.

5. Turn in and discuss with the Athletic Director the proposed budget for the following year. 6. Submit recommendations to the Athletic Director for proposed schedule at end of season. 7. Submit evaluations of all assistant coaches to the Athletic Director within two weeks of the

last contest. 8. Submit a complete list of all awards and letters.

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9. Participate in any league meetings called for the selection of an All League team. 10.Send damaged equipment to be repaired or request it to be discarded. 11.Evaluate injuries that occurred during the season to see how they relate to specific team

drills. 12.Remind staff to renew CPR, first aid, and sports medicine cards for the coming season. 13.Evaluate assistant coaches with the Athletic Director.

AREAS OF RESPONSIBILITY IN CONTEST MANAGEMENT

Sport Coach Maintenance Athletic Director

Football Videotaping Game ball Ball boys

Statistics book Reporting game

Rule book Cleaning facility after

game

Line field Benches

Check benches Check Garbage Cans

before and after

Ticket personnel Chain gang Supervision Announcer

First Responder/EMT Scorer/timer

Officials Media

Programs to field Placing markers, flags,

and chains Concessions

Volleyball Game ball Scorebook

Reporting contest Videotaping Line judges

Erecting nets Cleaning facility after

game

Check garbage in gym and concession area

Clean gym on Weekday games

Locker room

Clock P.A.

Announcer Score table

Ticket Concessions

Officials

Basketball Game ballScorebookStat keepers

Rule bookVideotapingReport game

Cleaning facility after game

Check garbage in gym and concession area

Clean gym on Weekday games

Locker room

Clean gym before, during game

Timers Officials Ticket

Supervision Announcer

Scorekeeper Concessions

Track Report scores Keep facility clean

Keep equipment neat Organize meet entries

N/A N/A

Softball Report game Game balls

Scorer

Check garbage around field before and after

Check bleachers

Officials Supervision

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Bat boys/girls Scorebook Rule book

Field set up and clean up

Mow field Spray infield

Golf Coordinate w/golf course

Spotters Report Scores

N/A N/A

GYM USE PROCEDURES

1. Gym floor will have a dry mop at the beginning and end of EVERY extra curricular use, including all lunch time activities and assemblies.

2. Lights are to be shut off when you leave EVERY time, this includes concession area, boys and girls bathrooms, hallways between breeze way and gym, locker room and coaches area.

3. Lock all doors when you leave. Doors to check are as follows, concession glass doors, all hallway doors between breeze way and gym, doors leading to the cafeteria, doors exiting the breeze way, locker room doors include, entry doors from breezeway, exit doors to the playground, coaches room doors. Proper checking of doors includes pushing and pulling firmly to see if the door is properly secured. Please know that people may prop open doors without you knowing, so it is very important that you check ALL doors in the facility, especially exit doors!

4. Equipment must be put away in a neat and professional manner. Students are not allowed to use the stereo system AT ALL! If bleachers are pulled out, they must be pushed in when finished, all portable baskets cannot be dunked on and nobody is allowed to stand or play on the back of the portable hoops. Clothing that is left after gym use must be picked up and set neatly on the table in the corner or if you are a staff member the clothing needs to be taken to the lost and found.

5. Street shoes are not allowed on the gym floor. If shoes are to be used that have been worn outside they MUST be washed with water and towel and all rocks removed. Food and drink is allowed in the old gym but all drink must have screw top lids. ABSOLUTELY NO FOOD OR DRINK IN THE NEW GYM! Water bottles with screw top lids are allowed for athletes, but must only contain water.

6. Locker rooms must be picked up and cleaned at the end of any gym use when locker rooms have been used or unlocked. Please make sure students are locking their lockers at all times. Locker rooms are to be locked at ALL times except when teacher/coach/advisor is present for supervision reasons. Exceptions to locker room supervision MUST be approved by Athletic Director/Principal.

7. Keys are issued with the understanding that you will be the only person using the keys. Keys may be required to be turned in at the conclusion of your gym use.

8. All damages or missing equipment will be the responsibility of the person in-charge. 9. If you have any questions regarding set-up or clean-up please contact Don Walker (Athletic

Director) by phone/text, 541-561-1162 (cell) or dwalker@echosd5.org

COMMUNICATION 9

MAIL BOXES Mail boxes must be checked weekly and kept clean and empty. COACHES MEETINGS The athletic director will schedule various meetings throughout the year. All head coaches are required to attend these meetings. Assistant coaches are optional. If you cannot attend the meeting, you must let the athletic director know and schedule another time to meet about the information. PARENT MEETING The athletic director will set up a parent meeting day at the beginning of each sports season. During the meeting the athletic director will go over needed spectator and athletic code information. After, coaches will explain their guidelines for the season. All head high school coaches should have a print version of their program’s handbook to hand out to parents. This meeting will occur prior to the first official contest date unless approved by Administration. PARENT COMMUNICATION Coaches are responsible for getting practice times and game schedules out to the parents. ROSTERS Rosters need to be updated as changes occur during the season. Rosters must be given to athletic director and school secretary. Rosters need to be turned into the athletic director on the first day of practice. ACTIVITIES LIST: STUDENTS It is the responsibility of an event sponsor (coach) to provide the Office and Athletic Director with an up-to-date list of those students who will be absent from class in pursuit of extra-curricular glory. Students participating in an extra-curricular activity which requires him/her to miss class shall not be counted as absent in the roll book, but are responsible for making up missed work. Please see that all lists are emailed to the athletic director no later than 8:00 a.m. on the day of the event. On the page, indicate the activity, the date of the activity, excuse from class time (no earlier than 15 minutes before departure time), and departure time. REPORT GAME INFORMATION Hermiston Herald & Eastern Oregonian Report all scores by 11:00 PM on game nights and you may email or fax or phone in reports Phone: 966-0838 Fax: 276-8314 Email: sports@eastoregonian.com

EVALUATIONS 10

ATHLETIC DIRECTOR Athletic Director will be evaluated formally at the end of the school year. Superintendent and Principal will be responsible for conducting the evaluation. HEAD COACHES Coaches will meet with the athletic director at the beginning of the year to review the athletic coaches handbook. During the season, informal evaluations will be done at random times during practices or games. At the conclusion of the season, the head coach will meet with the athletic director have a formal evaluation. The head coach will be responsible for bringing evaluations of assistants during the head coach evaluation. ASSISTANT COACHES Assistant coaches will be evaluated by the head coach. The process of evaluation will be facilitated by the head coach. VOLUNTEER COACHES Volunteer coaches will be evaluated by the head coach. The process of evaluation will be facilitated by the head coach and turned into the Athletic Director. PLAN OF ACTION PROCEDURES

1. It shall be the goal of Echo School District to work with coaches/advisors to remediate problem areas during a season. A key component of remediation is strong communication between coach and athletic director. Early identification of potential problems will result in improved job performance and identification of problems by members of the coaching staff.

2. The Plan of Action shall consist of the following: a. Identification of problem areas b. Coaches response c. Corrective steps to be taken by coach and administration d. Timelines e. Goals to be achieved f. Remediation

3. The Plan of Action shall be initiated in a timely manner by the Athletic Director. Also, a member of the coaching staff may request assistance through a Plan of Action to resolve an area of concern.

4. Copies of the Plan of Action shall be filed with the building Principal and Superintendent

FIRST AID IS IT A STRAIN OR SPRAIN?

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-A strain is damage to some part of a muscle or tendon (the tissue that connects muscles to bones). A strain can be caused by over use (chronic strain) or when a violent force is applied to the muscle (acute strain). -A sprain is an injury that occurs when too much force is applied to a joint or ligament (ligaments connect bones to a joint) – for instance, when you twist your ankle in a fall. PRINCIPLES OF “R*I*C*E” -Rest: Stay on the bench until the pain subsides. -Ice: Apply ice to the injury to reduce inflammation and swelling. -Compression: Keep the injury wrapped to add stability. -Elevation: Try to keep the injury raised above the heart, which limits swelling by using gravity to drain the fluid. HOT AND COLD THERAPY -Ice packs and other cold therapy can be applied immediately after an injury for up to 72 hours to help reduce swelling and discomfort. -Heat should not be used in the early stages of an injury. Heat causes more blood to pool in the affected area, resulting in more swelling. REMEMBER, IF EVER IN DOUBT CALL A DOCTOR OR 911 COMMUNICABLE DISEASE PRECAUTIONS While the risk of one athlete infecting another with HIV during competition is close to nonexistent, there is a greater risk that other blood borne infectious diseases can be transmitted. For example, Hepatitis B can be present in blood as well as in other body fluids. Precautions for reducing the potential for transmission of these infectious agents should include, but not be limited to the following:

1. Routine use of gloves or other precautions to prevent skin and mucous-membrane exposure when contact with blood or other body fluids is anticipated.

2. Immediately wash hands and other skin surfaces if contaminated (in contact) with blood or body fluids. Wash hands immediately after removing gloves.

3. The bloodied portion of the uniform must be properly disinfected or the uniform changed before the athlete may participate.

4. Clean all blood contaminated surfaces and equipment with a solution made from a 1-100 dilution of household bleach or other disinfectant before competition resumes.

5. Practice proper disposal procedures to prevent injuries caused by needles, scalpels, and other sharp instruments or devices.

6. Although saliva has not been implicated in HIV transmission, to minimize the need for emergency mouth-to-mouth resuscitation, mouthpieces, resuscitation bags, or other ventilation devices should be available for use.

7. Athletic trainers/coaches with bleeding or oozing skin conditions should refrain from all direct athletic care until the condition resolves.

8. Contaminated towels should be properly disposed of/disinfected. 9. Follow acceptable guidelines in the immediate control of bleeding and disposal of bodily

fluids and contaminated items.

BLEEDING, OPEN WOUNDS, BLOOD ON UNIFORM

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The following is the National Foundation policy concerning bleeding, open wounds, and blood on the uniform. A contestant or coach who is bleeding, who has an open wound, or who has blood on his/her uniform, shall be prohibited from participating further in the contest until appropriate treatment has been administered. If medical care or treatment can be administered in a reasonable amount of time, the individual would not have to leave the contest. The length of time that is considered reasonable is official’s judgment. MEDICAL KITS Head Coaches will check out medical kits at the start of their season and be responsible for return at the end of their season and before the first contest date of the following sport. Coaches need to have Medical Kits with them at all games and practices. The athletic director will stock medical kits and will be checked out ready to use.

SCHEDULING/GAMES SCHEDULING CONTESTS/ACTVITIES: All activities and athletic contests are to be scheduled by the Athletic Director with input from the coach/advisor in charge of the activity. However it is the responsibility of the head coach to discuss scheduling philosophies/strategies on a continual basis with the athletic director. Any contest scheduled by the coach/advisor will be done with the advisement of the Athletic Director. The majority of the contests in which Echo participates are determined by the sports league 6 months in advance. Contest starting times and or cancellation of activity are not done without approval of the Athletic Director and proper notification to the press. Discuss and obtain approval of any modifications to the regular schedule through the Athletic Director, i.e. dates, travel etc. ATTENDANCE Students who do not prearrange absences must be in school all day on the day of a home activity, in school the equivalent of one full day before departure for an away activity and all day following the activity or they will be ruled ineligible for that game. Absence occurring on the day before, day of, or day after must be pre-arranged by 10:00 AM the day the absence occurs. To pre-arrange an absence that complies with state attendance regulations a parent/guardian must contact Office Personnel and coach BY 10:00 AM the day the absence occurs. LETTERING Students will be given the requirements for lettering in an activity when they turn out for that activity. Athletes who letter for the first time as an Echo Cougar will receive an E and from then on will receive a single pin each time they letter from then on, no matter the sport. Letters and pins will be given out at the end of each season in the season’s award night by the coaches. It is the responsibility of the coach to get Letter and pins from the athletic director.

TRANSPORTATION TRANSPORTATION REGULATIONS

1. The bus rules set down by the Transportation Director will be followed.

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2. Students must ride to the event unless allowed by the Principal and Athletic Director. Students must also ride home on the bus unless a parent/guardian is present at the game and writes a note and is given to the coach. If a student is to ride home with someone other than a parent/guardian a note must be given and signed by the Building Principal prior to the students departure with the team. Absolutely NO changes will be made over the phone.

3. The bus driver may stop the transportation of the athletic participants to a contest when the bus conduct of the participants is a distraction or in direct violation of the district’s bus regulations.

4. It is the coaches’ responsibility to see that the participants are properly supervised. 5. It is the responsibility of the participants and the coach to leave the bus in a clean condition.

Eating/drinking on the bus should be kept to a minimum and allowed only with the permission of the driver. Coach in-charge of the trip MUST walk the bus before players leave.

6. There will only be small radios/tapes/cd/mp3 players with head phones on the bus. 7. On a co-ed trip the boys will sit up front and the girls will sit in the back. Coaches will sit

between the two groups. It will be up to the coaching staff if they switch, girls in front and boys in the back.

8. The coach will discourage any excess loud noise from any rider under his/her supervision. 9. Transportation Requests will be filled out by the Athletic Director. Information regarding

arrival at the contest is needed from the coach. 10.Travel expense must have advance approval and MUST be obtained from the administration

before the District will be obligated to reimburse any staff member for any expense. This includes mileage expense. When possible, district vehicles will be used rather than personal cars. Use of school vehicles must be approved in advance. Itemized vouchers (with receipts) must be submitted with the purchase order for reimbursement.

PRACTICE PRACTICES Practices need to be kept at 2.5 hours or less. Daily doubles need to follow OSAA practice guidelines limiting practice time to five hours per day with a minimum three hour break between practices. Fall sports will need to use the heat index provided by the OSAA and keep proper track of readings. An NHFS certified coach must be present at ALL times. PRACTICES – BEGINNING DATES

1. Football, volleyball, basketball, track, softball, golf, and all sports in cooperative agreement with Stanfield, cross country, wrestling, baseball, and tennis, all begin practice on dates established by the OSAA.

2. Nine days of athletic practice are required before a player may participate in the contest; exception being if the athlete was an active participant in a sport the previous season involved with post season play.

3. No student will be allowed to participate in more than one athletic activity during any one sport season, unless they have permission of both coaches and the athletic director.

COACHES ABSENCE FROM PRACTICE Coaches must be in attendance at all regularly scheduled practices. If for any reason a coach must be absent, he/she MUST have it organized with their assistant coaches and team OR inform the

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Athletic Director and the office so that other arrangements can be made to cover practice or cancel practice. This is necessary so that bus schedules may be altered or other practices moved to a more convenient time. LATE TURN OUT POLICY Late turn outs will be allowed up to two weeks after the first scheduled practice. If the late turn out is a result of a valid medical excuse or transfer case then the two week period may be waived by the Athletic Director only. Late turn out rules apply as if it were a new sport season for that athlete.

POLICIES GRADES FOR ELIGIBILITY All students involved in athletic activities must follow the rules and guidelines set by the OSAA.

The Echo School District believes that the extra-curricular programs are an important part of the educational process and that these activities encourage and support the academic programs. It is with this in mind the following eligibility requirements have been developed. This policy is a partnership with the overall philosophy of keeping our students and parents informed about happenings at school.

A. The student must meet all OSAA mandated rules from the previous semester. B. Each week the principal will send out reports for any student who is currently below a “C.”

Any student who receives a report such as this for three weeks in a row will be declared ineligible and will stay ineligible for at least the next week. The student will become eligible at the next progress report time, if the student does not receive a below “C” report for any class. If they do receive a report they remain ineligible until at least the next report time.

C. Should a student miss three weeks of action due to grade ineligibility outlined in (B) during any one sport season they are ineligible for the rest of the season.

Note: Any student who has an IEP (Individualized Education Plan) who did not earn at least five (5) credits in the immediate preceding semester or who is not currently earning five (5) credits and/or who has not been attending school regularly due to his/her handicapping condition may still be eligible to participate if the student’s multi-disciplinary team determines that the student is making adequate educational progress towards meeting his/her IEP goals and objectives.

DRUG – ALCOHOL – TOBACCO POLICY

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SUPPORT and INTERVENTION PROCEDURES A state-licensed expert will provide an assessment/screening process and determine the needs of the Student Athlete and develop a plan of action. The duration of the plan of action will be no less than six weeks. The purpose of the plan of action is to stop the use of drugs – alcohol – tobacco. The experts will have broad but reasonable latitude to develop an individual plan of action to achieve this goal. When developing the plan of action, the experts will look at each individual case and the plan of action will be based on individuals need. Each plan of action will have its own unique characteristics. The responsibility for the implementation of the plan of action rests with the student athlete. Failure to follow any plan of action, anywhere in this policy, will result in suspension from Interscholastic Athletic Programs until the plan is completed. The entire cost of the plan of action and sample testing during the period of suspension is the sole responsibility of the Student Athlete and Parent/guardian. Level 1: Student Athlete goes to the coach or school administration and tells him/her they have been involved in Drug – Alcohol – Tobacco.

First Offense: A plan of action is to be developed and implemented. If the plan is

followed, the student athlete will be allowed to participate in interscholastic athletic programs.

Second Offense: 2 week suspension from interscholastic athletic programs, with a new plan of action to be developed and implemented.

Third Offense: Ineligible to participate in interscholastic athletic programs and a new plan of action will be developed and implemented. After one calendar year from the infraction the student athlete may apply to the committee for reinstatement.

Level 2: A concerned person goes to the coach or school administration and mentioned they suspected you are involved in drugs – alcohol – tobacco. The coach or school administration asks you about it. You tell him/her about your involvement.

First Offense: 2 week suspension from interscholastic athletic programs, with a plan of

action to be developed and implemented. Second Offense: 5 week suspension from interscholastic athletic programs with a new

plan of action to be developed and implemented. Third Offense: Ineligible to participate in interscholastic athletic programs and a new

plan of action will be developed and implemented. After one calendar year from the infraction the student athlete may apply to the committee for reinstatement.

Level 3: A school staff member or law enforcement officer finds you to have been involved with drugs – alcohol – tobacco or you have a positive test.

First Offense: One calendar year suspension from interscholastic athletic programs

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with a plan of action will be developed and implemented. After eight weeks from the infraction the student athlete may apply to the committee for reinstatement provided they can show that they have implemented and/or completed the plan of action. After the plan of action has been implemented and/or completed the student athlete must provide drug test results showing no drug use for three weeks in a row.

Second Offense: One calendar year suspension from interscholastic athletic programs and a new plan of action will be developed and implemented. After on calendar year from the infraction the student athlete may apply to the committee for reinstatement, provided they can show that they have implemented and/or completed the plan of action. After the plan of action has been completed the student athlete must provide drug test results showing no drug use for three weeks in a row.

Third Offense: The student athlete is permanently ineligible for interscholastic athletic programs.

Offenses will fall at the level they occur unless the student athlete is currently under a plan of action that specifically addresses subsequent offenses. For example, if a student athlete has a first offense at Level 1, but the second offense is at Level 2, they will be dealt with as second offense Level 2, because the second offense was reported under Level 2. Any time a student athlete is on a plan of action, failure to follow the plan to the satisfaction of the committee will result in suspension from the interscholastic athletic program until the plan has been completed. PHYSICAL EXAMINATIONS Echo School District requires physical examinations for ALL athletes. These must be on file before a student may practice or participate in ANY activity. New physical forms are required for ALL 7 th, 9th and 11th grade athletes and any student athlete new to the District. 6th graders must have their parents fill out the form but do not need a physical from their doctor. If there are warning signs on the 6th grade form it is recommended that the student athlete have a physical before participating. EXTRA CURRICULAR/ACTIVITY TRAINING RULES Any student participating in athletic/activity programs at Echo School District must comply with basic standards of conduct. Violation of basic conduct standards may result in dismissal from school sponsored activity. A violation of basic conduct standard may be defined as any action that has a negative effect on the school, team or individual. It is understood that this policy is a minimum conduct standard. Each coach has the right to formulate additional requirements for conduct under his/her direct supervision. These rules apply for the entire school year. All sports are considered to have started and athletes shall be required to obey training rules from the first day of practice for Football/Volleyball until the last contest of the year in May/June. ATHLETIC FEES Any student participating in the athletic program at Echo School District must pay a $25.00 participation fee for the year, with a cap of $50.00 dollars for multiple students in one family. The fee is due and payable prior to the first interscholastic contest. Student participants must also have a student body card. Each activity will have additional items, required by the coach that must be purchased by players, i.e. jerseys, etc. There is no refund for any student quitting the sport/activity during the season.

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OPEN GYM POLICY 1. All open gyms must be scheduled with the Athletic Director 2. Open gyms must follow the regulations set by the OSAA. 3. Coaches must discuss their plans for open gym with the Athletic Director and deal with

issues such as supervision, participants, and use of the facilities. 4. Open gyms include batting cages, weight room, outdoor facilities, etc.

EJECTION POLICY It is the responsibility of the student athlete to cover the cost of fines that are a result of a player ejection and the responsibility of the individual program to cover the cost of any rule violation, with the exception of ejections. It is the responsibility of the individual coach to cover the cost of fines that are a result of his/her ejection or rule violation. Fines for ejections or violation of rules will not come out of the athletic budget. If the fine is a result of a rule violation, the fee will be paid by the group or individual responsible for the violation. FUNDRAISING All fundraising must be approved two weeks prior to the event. Coaches/advisors must fill out the Fundraising form which must be signed by the Coach/Advisor responsible, Athletic Director, Principal, and during the school year the ASB President. Fundraising will be discussed with the Coach/Advisor responsible and the Athletic Director prior to the form being completed. Forms are available from the Athletic Director. It is understood that monies involved are for the program, can not be spent without administrative approval, and will be turned in as soon as possible. Failure to turn in monies immediately may result in termination. HAZING POLICY The Echo School District coaches will not promote or encourage any form of hazing including but not limited to ritualistic initiation or separation by age for any purpose except organization. For example it is allowed to say all freshman line up on the blue line, seniors on the white. It would be inappropriate to have the freshman carry the senior’s uniforms. Anything that separates an age group or class of team members from opportunities that others have or singles them for extra duties or punishments simply because of age or experience is not acceptable. Coaches should not practice these things, and should also discourage those types of things when/if they become aware of them. Grade level should not affect a child’s ability to be eligible to play at an upper level, if that child proves to have the talent, ability and attitude to perform at a higher level they should not be held back. DRESS Students representing the school on activity trips and home events must be dressed in a manner reflecting credit on themselves and the school. The school’s dress code is in effect. Athletes must dress in either Echo gear, such as football jerseys, warm-ups, etc OR business casual. Coaches will determine how their athletes will meet the dress code.

ARRESTS/VANDALISM Any arrest/conviction or any stealing, pilfering, or wanton damage committed while representing the school on a trip/activity or to school property or community property; shall result in a nine (9) week

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suspension from activities and community service dictated by the Principal and Athletic Director. A second offense will result in an 18 week suspension. CONDUCT FOR ELIGIBILITY All student participants must be good citizens demonstrating good conduct at school and in the community before being allowed to represent Echo High School/Jr. high at any home or away contest. As such, any disciplinary action taken by the school may result in some penalty in activities. A suspension from school (both in-school and out-of-school) means no activity - practice or participation during the period of suspension. ADDITIONAL RULES Supervisors of co-curricular activities have the right to make rules peculiar to their activity. Such rules must be submitted to the Athletic Director before they are given to the students. This must be done at the beginning of the activity. Any disciplinary action above the minimums may be appealed to the Athletic Review Committee.

ADMINISTRATIVE LEGAL ASPECTS Coaches/Advisors should be aware that they are living in a time when society is “suit conscious.” Coaches/Advisors should take care that they provide adequate supervision and safe conditions for participants at all times. Echo School District STRONGLY encourages coaches to become a member of the Oregon Coaches Association and requires all paid coaches to become ASEP certified. FINANCES/PURCHASE ORDERS/REQUISITION: Allocations for the various athletic/activity programs are set by the Echo School District Budget Committee and must be used as a basis of all purchasing by a coach/advisor. Purchase orders/Requisitions are available in the office for purchasing items included in the allocation. All purchases must be approved in advance by the Athletic Director/Administrator and referred to the Business Manager to determine dollars available and to assign the proper number code. Once approved the items(s) may be ordered. Any purchase made without the approval of the Athletic Director/Administrator will be the responsibility of the individual who made the purchase, financially. ATHLETIC AWARD PROGRAMS/BANQUETS Athletic award programs are to be scheduled at the start of the season by the athletic director. If special arrangements are needed, provide that information to the Athletic Director in the time necessary to accomplish the arrangements so that it may be taken into consideration. All programs are to be advertised by the coaching staff of each program to insure ample notice to parents, students, and community. Each sports season will have a joint sports banquet, which is scheduled by the athletic director. All coaches are required to attend.

COACH STANDARDS – DRESS, LANGUAGE, CONDUCT Coaches/advisors are considered as an example to the students when in a supervisory position. Coaches must refrain from language (swearing), discussions and actions that is inappropriate; any use of tobacco product within the vision of a student or participant; and visible possession of 19

tobacco product in pocket. Coaches/advisors need to keep the coach student relationship in mind at all times making sure the student is aware of the difference between coach and friend. Coaches representing Echo School District are to dress appropriately when involved with the students in a supervisory capacity. This includes home and away contests, off-season work, inseason work with the athletes. They are expected to dress in Echo gear OR business casual for games.

FORMS

NECESSARY FORMS The following forms must be signed and on file with the Athletic Director before ANY student may practice or participate.

1. Physical Examination Form 2. Medical Information Form

The following must be in before the first contest date. 1. Pay to Play Fees 2. Athletic Participation Form3. Student/Parent Authorization Form4. Permission to Test

“What kind of coach would you like to play for? Normally, coaches who are happy, positive, knowledgeable, and demanding in a way that is never demanding will inspire people. Analyze your reasons for coaching – what is your motivation to coach? What is driving your heart? Coaches of significance are leaders who are not in it for themselves but for the good of those they lead. Coach and teach with the idea of being a positive influence on each of the young people in your care. The key to true leadership is the leaders heart. If you do not possess the natural gift of motivation, you can work, study, prepare and improve, but in the meantime, surround yourself with people who have the gift and learn to coordinate your gifts. Your success or failure as a coach will be in direct proportion to your ability to plan, teach, relate and motivate. Great coaches view coaching as a ‘ministry’, not a ‘part-time job’. Making coaching a ministry gives more urgency to every minute we spend with young people, and gives purpose to the strategies we employ. Viewing coaching as an opportunity to motivate your athletes to the highest possible individual and team standards, gives this profession eternal value.” Bruce Brown, ProActive Coaching, 2004

Echo Secondary School600 Gerone Street • Echo, Oregon • 97826

Phone (541) 376-8436 • Fax (541) 376-8473 ATHLETIC PARTICIPATION FORM

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Insurance: Students participating in interscholastic athletics at Echo School District #5R are required to have some type of athletic insurance. Do you have such medical insurance? ________________________ If yes, what is the name of the insurance company? ________________________________________ If you do not have insurance, you must obtain coverage before the first day of participation. Physicals: Students competing in athletics (grades 6-12) must have a sports physical on file in the office before you can participate in any athletic practices or events. Physicals must be done prior to participating during 6 th, 7th, 9th, and 11th grades and for any new student transfers. Physicals are good for two years. 6th graders only need to have parents fill out the physical form. Participation: I hereby give consent for ________________________________________ to compete in Echo School District #5R interscholastic sports with the knowledge that the athlete needs medical insurance and a current sports physical prior to participation. *******************************************************************************************************************************************************

EMERGENCY PROCEDURE INFORMATION STUDENT NAME ______________________________________________________________________________ GRADE ___________________

Last First Middle

ADDRESS ___________________________________________________________________________ HOME PHONE ______________________

BIRTH DATE ________________________

IN CASE OF ILLNESS, ACCIDENT OR EMERGENCY TO THE STUDENT NAMED ABOVE, THE SCHOOL IS AUTHORIZED TO PROCEED AS INDICATED BELOW. PLEASE KEEP THIS INFORMATION CURRENT. ATLEAST 3 CONTACTS ARE REQUIRED Name Relationship Phone

1.) __________________________________ ____________________________ _____________________ 2.) __________________________________ ____________________________ _____________________

3.) __________________________________ ____________________________ _____________________

4.) __________________________________ ____________________________ _____________________

5.) __________________________________ ____________________________ _____________________

Allergies information (food, drugs, insects, etc.) ___________________________________________________________________

Special health problems _____________________________________________________________________________________

Name of medical insurance co. ________________________________________________________________________________ Group or ID No. ___________________________________________________________________________________________ * Note: I understand that the school authorities will use their best judgment in determining emergency care and procedures. I also understand that the school assumes no financial obligation for expenses incurred in carrying out emergency procedures and/or emergency transportation.

________________________________________________________________ _____________ Parent/Guardian Signature Date

STUDENT – PARENT/GUARDIAN WARNING AND AUTHORIZATION It is the school district’s intent to provide any athlete with good instruction, safe equipment, and safe transportation; but we cannot eliminate all risks involved in sports/activity participation. Accidental injury, completely unrelated to any preventable cause, is always possible. This warning is designed to provide the school district with a degree of protection. It is not designed to deny the rights of an 21

injured student. Participation in OSAA sponsored interscholastic activities are all voluntary. As a condition to participation in these activities, you and your parent(s)/guardian(s) must understand the risks involved in these kinds of activities.

1. Participation in any athletic activity may involve injury of some type to either yourself or a fellow student athlete. Such injury can include direct physical and possible crippling injury to one’s body and the possibility of emotional injury experienced as a result of witnessing or actually inflicting injury to another. The severity of such injury can range from minor to catastrophic injury such as complete paralysis or even one’s future ability to earn a living to engage in business, social and recreational activities, generally enjoy life or death.

2. Activity injuries can result from the incorrect or correct performance of playing techniques used in tryouts, practices, warm-ups games, drills, exercises, and other similar undertakings. Injury can also result from failing to follow the game, training, safety, or other team rules. Injury can result from the use of the transportation provided or arranged by the school district to and from an interscholastic activity.

3. Therefore, the purpose of this warning is to assist you in making an informed decision as to whether you/your child or ward should participate in these activities. In addition, its purpose is to make you aware that as a student participant, or as a parent/guardian of a student participant, it is your responsibility to learn about and/or inquire of coaches, physicians, advisors, or other knowledgeable persons about ANY concerns that you might have at any time regarding the participant’s safety.

By signing this document, we acknowledge that we have read and understand the risks involved and will abide by all contents included in this document as well as the Athletic Handbook and give our permission for our student to participate in interscholastic activities at Echo School District. Student Signature: ______________________________ Please Print Name: ______________________________

Date: ____________

Parent/Guardian Signature__________________________ Please Print Name: ______________________________

Date: ____________

THANK YOU FOR SUPPORTING ECHO COUGAR ATHELTICS! For any questions please feel free to contact our Athletic Department

Don Walker – Athletic Director 541-376-8436 – school dwalker@echosd5.org

AUTHORIZATION TO TEST FOR DRUGS PERMISSION FORM I understand that my performance as a student athlete and the reputations of my school and my teammates are dependent, in part, on my conduct as an individual. I hereby agree to accept and

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abide by the standards, rules, and regulations set forth by Echo Sr. High School and the Echo School District 5R Board. I also authorize Echo School District 5R to conduct a test on a urine specimen, which I provide to test for drug – alcohol – tobacco use. I also authorize the release of information concerning the results of such test to Echo School District 5R and to the parents and/or guardian of the student athlete. This authorization shall be deemed consent pursuant to the Family Education Right to Privacy Act for the release of the above information to the parties named above. In the event my child is selected for testing and is taking prescription medication; I give my consent for any medical provider to release information regarding any prescription drugs to the testing laboratory and Echo School District 5R for the purpose of complying with this policy.

I have received a copy of the release. I have read and understand the districts’ policy and related procedures for drug testing and consent to such testing. Student Athlete Signature: ____________________________ Date: ____________

Print Name: ____________________________ Parent/Guardian Signature: ____________________________ Date: ____________

Print Name: ____________________________

Lab Name: ____________________________

Lab Address: ____________________________ ____________________________ ____________________________

ORS 332.107 OAR 581-021-0050 TO 0075 ORS 336.067 OAR 581-022-0413 ORS 336.222 OAR 581-053-0015 ORS 336.227 OAR 581-053-0545 (4) ( c ) (R,S,T) ORS 339-240 OAR 581-053-0550 (5) (t,u,v) ORS 339-250 OAR 584-020-0040 ORS Chapter 475 TITLE: Head Coach QUALIFICATIONS: 1. Shall possess the personal and professional qualities which will insure a

high quality of leadership and instruction. 2. Demonstrated aptitude for successful fulfillment of assigned performance

responsibilities.

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3. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: Athletic Director, when applicable, or Building Principal JOB GOAL: To conduct a program, in a particular sport, which recognizes the needs, capacities and

welfare of all participants at their respective age and grade level, and provide an opportunity for the maximum development of performance skills, good sportsmanship, fair play and ethical conduct.

PERFORMANCE RESPONSIBILITIES:

1. Has full responsibility for the overall supervision of the program including, elementary, junior high, and JV programs.

2. Encourages all prospective candidates to turn out for the team, encourages good sportsmanship and desirable pupil-teacher relationships.

3. Sees that the dressing rooms, equipment rooms, his/her office, the playing fields, and the floors are always neat and clean. His/her players and managers should be carefully and completely instructed in this respect.

4. Supervises locker rooms closely ; making sure that all student/player property is secure and safe. Sees that the players do not damage or deface property or in any way detract or interfere with the host schools’ program when an athletic team is on an away-from-home trip.

5. Explains and enforces rules and regulations pertaining to conditioning of players and training rules affecting the health and safety of the other players

6. Is responsible for the safety and welfare of each student making the trip. Must accompany the team to the game and home from the game on the player/coach bus; unless other arrangements have been approved by the Athletic Director or Building principle.

7. Sees that all team members present a neat appearance while traveling. 8. Sees that all team members ride the team bus to and from all athletic events unless released by the coach to

his/her parents or legal guardians. To release a player to other than a parent, a note signed by a parent, and approved by the administration, must be presented to the coach before the team departs from the school.

9. Always conduct themselves as ladies or gentlemen before the public no matter what the circumstances. 10. Is responsible for the selection of their own managers, and shall be responsible for the manager’s conduct

during team practices, participation and travel. 11. Is responsible for the conduct of all coaches and players, under his/her jurisdiction. 12. Is responsible for all of the equipment used in their sport and is solely responsible for seeing that all equipment

is checked back in. 13. Makes sure that physicals are current, students must have one every two years (7th, 9th and 11th grades), with

parents signature on the permission form to participate before they begin practice. These forms are available from the Athletic Director or Office.

14. Must notify the parent or guardian, and complete the appropriate insurance and accident forms when a participant is injured.

15. Does not leave a practice unsupervised; if unable to be there, cancels practice. STUDENTS MUST BE SUPERVISED AT ALL TIMES. Negligence in this area may leave personnel liable for legal action.

16. IS THE LAST ONE OUT OF THE DRESSING ROOMS AND GYMS AT ALL TIMES. Makes sure everything is in order before locking up.

17. Upon the return from an activity, a coach must wait/supervise players until all have been picked up. 18. Reports to the Athletic Director all information needed to complete the OSAA eligibility forms, one week prior

to the first contest. 19. Must complete a post-season inventory before the season will be declared officially over. 20. Shall turn in budget requests for all levels of their program. 21. Realizes that a coach has an ethical obligation to any player who is ill or injured. The health of the player is

always the most important factor to consider. Students must be in school all day, the day of the activity, and if that is on Saturday, they must be in attendance on Friday/Thursday, unless the absence has been prearranged through the office and approved by the administration.

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22. Does not allow a student to participate in more than one sport per sport season. 23. Insists that all participants mark personal equipment to discourage borrowing and curb stealing. 24. Does not allow any student in possession of equipment belonging to the athletic department, or, equipment from

a prior sport season to participate in any athletics until the equipment is returned or paid for. 25. Uses the appropriate Purchase Order for any purchases. 26. Athletic Director will submit travel schedules for away trips at least seven (7) days in advance of the season

beginning. 27. The Athletic Director will do the scheduling of events. Coaches are to make recommendations to the Athletic

Director of their preferences. 28. Never allow a student in the whirlpool unattended. 29. Does not allow students in the equipment room. 30. Keeps all equipment numbers, along with a list of students to whom it is issued, and informs the students of said

list so that they will keep track of equipment they were issued. 31. Supports each coach and tries to attend the games, meets, matches, plays, and concerts when possible. He/She

is expected to support the entire program and to be an active participant in striving to improve the athletic program as well as the total educational program.

32. Sees that all OSAA and the current sport’s league constitutional by-laws are followed. 33. Attends appropriate meetings; league and otherwise. 34. Conducts all staff meetings and is in charge of all tryouts, practices, team meetings, and athletic contests insofar

as the team is involved. Meets, at the end of the season, with other coaches in their respective sport, to discus where improvements may be made. In conjunction with the AD, is responsible for evaluations of assistant coaches and their program.

35. Keeps and turns in to the Athletic Director, all receipts for purchases of equipment, meals and gas, etc. 36. Does not allow swearing on the part of the students or coaches in practice, games, or in the dressing room. 37. Does not allow an off-season sport to be played or practiced until after the end of the current sport. 38. Head coach of each sport submits in writing to the Athletic Director his/her recommendations for lettering in

that sport. Approved, the criteria must be given to each participant and parents. 39. Performs such other tasks, relating to coaching, which may from time to time be assigned by the Athletic

Director or Building Principal. 40. Must be certified through the NFHS Coaches Certification Program (ASEP). 41. Needs to attend/carry a current First Aid Card and is responsible for OSAA mandated Heat Index. CONDITIONS OF EMPLOYMENT: 1. Assignment for a coaching position is for one school year only. 2. Seniority shall not be considered in selection of a head coach nor assistant coaches unless skill and ability shall

equal in each sport. The most able, trained and skilled shall be the head coach and assistant coaches in each sport except as hereinafter limited.

3. No person shall be head coach in more than one sport, unless the administration feels that it is reasonable and necessary. However, a person being a head coach in one sport may be an assistant coach in other sports. No person shall engage in coaching two sports at the same time.

4. No coach shall allow a student to participate in after school activities while same interferes with a students academic work, nor while suspended from school or activities for disciplinary reasons.

TERMS OF EMPLOYMENT: The contract for coaching will be on a separate contract. Number of working days shall correspond with the number of days in that particular activity season. Salary shall be set by the collective bargaining contract. EVALUATION: Performance of this job will be evaluated annually by the Athletic Director in accordance with provisions of the District Policy. CONDITIONS OF INVOLVEMENT: 1. Background check will be performed prior to the head coach working with Echo School District

students/athletic programs.

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2. Echo School District reserves all rights in the assignment of head coaches. Building Principal/Athletic Director________________________ Date: _____________ Head Coach______________________________________ Date: _____________ My signature indicates that I understand and will follow all rules and guidelines listed in coaching contract, athletic handbook, student handbook, student/parent handbook and all district and OSAA rules and guidelines. PERFORMANCE RESPONSIBILITIES:

1. Encourages all prospective candidates to turn out for the team, encourages good sportsmanship and desirable pupil-teacher relationships.

2. Have an understanding of the rules and regulations regarding the sport as presented in the OSAA handbook and the sport’s league and By-Laws.

3. Report to the Head Coach and teaches the basic fundamentals of the sport as directed by the Head Coach.

4. Keeps the safety and welfare of his/her athletes above all other considerations. 5. Carries out the athletic program which has been established by the Head Coach. 6. Reports and records any injury requiring immediate medical attention. 7. Is responsible for the condition of his/her facilities following a practice. All doors shall be locked and

lights turned off. 8. Must know and understand all athletic and coaching regulations and procedures of the district. 9. Supervises any bus trip (to and from a contest) in which his/her athletes are involved. 10. Sees that all team members present in a neat appearance while traveling. 11. Sees that the players do not damage or deface property or in any way detract or interfere with the host

schools program when an athletic team is on an away-from-home trip. TITLE: QUALIFICATIONS :

Assistant Coach

1. Shall possess the personal and professional qualities which will insure a high quality of leadership and instruction.

2. Demonstrate aptitude for successful fulfillment of assigned performance responsibilities.

3. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Head Coach/Athletic Director/Building Principal.

REPORTS TO: JOB GOAL: To assist the Head Coach in conducting a program, in a particular sport, which

recognizes the needs, capacities and welfare of all participants at their respective age and grade level, and provides an opportunity for the maximum development of performance skills, good sportsmanship, fair play and ethical conduct.

1. Sees that all team members ride the team bus to and from all athletic events unless released by the coach to his/her parents or legal guardians. To release a player to other than a parent, a note signed by a parent, and approved by the administration, must be presented to the coach before the team departs from the school. Students cannot stay overnight and meet the team the next day for a contest. If the team comes home, all come home.

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2. Always conduct themselves as ladies or gentlemen before the public no matter what the circumstances.

3. Is responsible for the selection of their own managers, and shall be responsible for the manager’s conduct during team practices, participation and travel.

4. Does not leave a practice unsupervised; if unable to be there, cancels practice. STUDENTS MUST BE SUPERVISED AT ALL TIMES. Negligence in this area may leave personnel liable for legal action.

5. Makes sure that a completed physical form (for 7th, 9th and 11th grades) and parents signatures for permission to participate have been obtained before they begin practice.

6. Must notify the parent or guardian, and complete the appropriate insurance and accident forms when a participant is injured.

7. Reports to the Head Coach and Athletic Director, any addition in team rosters throughout the season for OSAA clearance before practice is allowed.

8. Assist Head Coach with a post-season inventory. 9. Assists the Head Coach in determining budget requests. 10. The Athletic Director will submit travel schedules for away trips at least seven (7) days in advance

of the season beginning. 11. The Athletic Director will do the scheduling of events. Coaches are to make recommendations to

the Athletic Director of their preferences. 12. Never allow a student in the whirlpool unattended. 13. Does not allow students in the equipment room. 14. Keeps all equipment numbers, along with a list of students to whom it is issued, and informs the

students of said list so that they will keep track of equipment they were issued. 15. Supports each coach and tries to attend the games, meets, matches, plays, and concerts when

possible. He/She is expected to support the entire program and to be an active participant in striving to improve the athletic program as well as the total educational program.

16. When assistant coaches are given JV coaching assignments, their system of play will be designated by the Head Coach.

17. Meets at the end of the season, with the other coaches in their respective sports, to discus where improvements may be made.

18. Keeps and turns in to the Athletic Director, all receipts for purchases of equipment, meals and gas, etc.

19. Performs such other tasks, relating to coaching, which may from time to time be assigned by the Head Coach or Athletic Director.

20. Needs to attend/carry a current First Aid Card and must be ASEP Certified. CONDITIONS OF EMPLOYMENT: 1. Assignment for a coaching position is for one school year only. 2. Seniority shall not be considered in selection of a head coach nor assistant coaches unless skill and

ability shall equal in each sport. The most able, trained and skilled shall be the head coach and assistant coaches in each sport except as hereinafter limited.

3. No person shall be head coach in more than one sport, unless the administration feels that it is reasonable and necessary. However, a person being a head coach in one sport may be an assistant coach in other sports. No person shall engage in coaching two sports at the same time.

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4. No coach shall allow a student to participate in after school activities while same interferes with a students academic work, nor while suspended from school or activities for disciplinary reasons.

TERMS OF EMPLOYMENT: The contract for coaching will be on a separate contract. Number

of working days shall correspond with the number of days in that particular activity season. Salary shall be set by the collective bargaining contract.

EVALUATION Performance of this job will be evaluated annually by the

Athletic Director and Head Coach in accordance with provisions of the District Policy.

CONDITIONS OF INVOLVEMENT: 1. Background check will be performed prior to the assistant coach working with Echo School District

students/athletic programs. 2. Echo School District reserves all rights in the assignment of assistant coaches.

Building Principal/Athletic Director________________________ Date: _____________ Assistant Coach____________________________________ Date: _____________ My signature indicates that I understand and will follow all rules and guidelines listed in coaching contract, athletic handbook, student handbook, student/parent handbook and all district and OSAA rules and guidelines. TITLE: Volunteer Coach MINIMUM QUALIFICATIONS: Shall possess the personal and professional qualities which will insure a

high quality of leadership and instruction. Demonstrate aptitude for successful fulfillment of assigned performance responsibilities. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: Head Coach/Athletic Director/Building Principal. JOB GOAL: To assist the Head Coach/Assistant Coach in conducting a program, in a

particular sport, which recognizes the needs, capacities and welfare of all participants at their respective age and grade level, and provides an opportunity for the maximum development of performance skills, good sportsmanship, fair play and ethical conduct.

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PERFORMANCE RESPONSIBILITIES:

1. Have an understanding of the rules and regulations regarding the sport as presented in the OSAA Handbook and the current sport’s league Constitution and By-Laws.

2. Report to the Head Coach, and teaches the basic fundamentals of the sport as directed by the Head Coach.

3. Keeps the safety and welfare of his/her athletes above all other considerations. 4. Carries out the athletic program, which has been established by the Head Coach. 5. Reports and records any injury requiring immediate medical attention. 6. Must know and understand all athletic and coaching regulations of the District. 7. Sees that the players do not damage or deface property or in any way detract or interfere with the host

schools program when an athletic team is on an away-from-home trip. 8. Always conduct themselves as ladies or gentlemen before the public, no matter the circumstances. 9. Does not leave a practice unsupervised; if unable to be there, cancel practice. Students must be

supervised at all times. Negligence in this area may leave personnel liable for legal action. 10. Assist the Head Coach with post-season inventory. 11. Assist the Head Coach in determining budget requests. 12. Supports each coach and tries to attend the games, meets, matches, plays, and concerts when possible, 13. Volunteer Coaches will follow under the supervision of Head Coaches system of play. 14. Meets at the end of the season with other coaches in their respective sport to discus where

improvements may be made. 15. Performs such other tasks, related to coaching, which may from time to time be assigned by the Head

Coach or Athletic Director. 16. Must be certified through the NFHS and the ASEP Coaching program by attending the next regular

scheduled District training. CONDITIONS OF INVOLVEMENT: 1. Background check will be performed prior to the volunteer coach working with Echo School District

students/athletic programs. 2. Echo School District reserves all rights in the assignment of volunteer coaches.

Building Principal/Athletic Director________________________ Date: _____________ Volunteer Coach________________________________________________________________ Date: _____________ My signature indicates that I understand and will follow all rules and guidelines listed in coaching contract, athletic handbook, student handbook, handbook student/parent handbook and all district and OSAA rules and guidelines.

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ECHO SCHOOL DISTRICTHEAD COACH EVALUATION FORM

Coach: _____ Sport:________________________ Date: ______

4 – Good 3 – Needs Improvement 2 – Unsatisfactory 1 – Not observed

ADMINISTRATIVE RESPONSIBILITIES: _ Cooperates with athletic director regarding preseason paperwork (rosters & compliance lists) prior to first practice. _ Communicates with assistant coaches in regards to roles, duties, and expectations. _ Cooperates with requests for information from the athletic director on time. _ Abides by all relevant Board of Education policies, administrative, OSAA, and NFHS guidelines. _ Attends all-conference meetings. _ Cooperates with team booster club to enhance the athletes’ experience as team members. _ Recommends scheduling and officiating requests to the AD. _ Follows proper budget and purchase order procedures. _ Maintains and updates team and individual records. _ Supervises practice area and locker room when athletes are present. 30

_ Publicizes team and individual accomplishments to the media and school (daily announcements). _ Demonstrates care of school facilities and equipment. _ Prepares a detailed inventory of team equipment and updates it after each season. _ Submits end-of-season list of award winners at least two weeks prior to the sports banquet.

RELATIONSHIPS: _ Demonstrates enthusiasm for working with school athletes. _ Communicates effectively with athletes and parents. _ Establishes and maintains good rapport with faculty, administration, and coaching staff. _ Promotes all school activities and encourages students to participate in a variety of activities. _ Maintains cooperative relations with the media regarding team information, statistics, and interviews. _ Keeps commitments and is punctual. _ Shows an interest in the athletes’ academic experiences. _ Supports team as well as individual accomplishments. _ Works with coaches at levels below high school to develop athletes.

COACHING PERFORMANCE: _ Conducts self in a professional and sportsmanlike manner at all times. _ Teaches the fundamental philosophy, skills, and knowledge essential to the sport. _ Develops a well-organized practice schedule with specific objectives for each practice. _ Uses personnel and strategies effectively in games. _ Praises athletes for positive performances. _ Offers constructive criticism for poor performances. _ Maintains effective individual and team discipline at practice and in games.

_ Provides opportunities for all members of the team to participate, depending upon their ability and effort, while maintaining a competitive squad. _ Team’s performance reflects enthusiasm, motivation, proper fundamentals, and sportsmanship. _ Learns new strategies and trends in the sport by attending clinics and reading coaching publications.

ATHLETIC DIRECTOR’S COMMENTS:

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HEAD COACH’S COMMENTS:

____________________________ ____________ Head Coach’s Signature Date

____________________________ ____________ Athletic Director’s Signature Date

The coach’s signature indicates he/she has read this evaluation. The coach has twenty days to respond to any portion of this evaluation to which he/she does not agree.

ECHO SCHOOL DISTRICTHEAD COACH SELF-EVALUATION FORM

Coach: _____ Sport:________________________ Date: ______

Assess the team’s performance this season.

Assess your performance as a head coach this season.

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What are your goals for the team next season?

What are your personal goals as a head coach next season?

What suggestions or recommendations do you have for the Activities Department that could help you achieve your team and personal goals?

____________________________ ________________ Coach’s Signature Date

____________________________ ________________ Athletic Director’s Signature Date

ECHO SCHOOL DISTRICTASSISTANT/VOLUNTEER COACH EVALUATION FORM

Coach: _____ Sport:________________________ Date: ______

4 – Good 3 – Needs Improvement 2 – Unsatisfactory 1 – Not observed

ADMINISTRATIVE RESPONSIBILITIES:

_ Cooperates with head coach regarding preseason paperwork (rosters & compliance lists) prior to first practice. _ Assists with the issuance and collection of player equipment. _ Abides by all relevant Board of Education policies, administrative, OSAA, and league guidelines. _ Publicizes team and individual accomplishments to the media and school (daily announcements). _ Supervises practice area and locker room when athletes are present. 33

_ Demonstrates care of school facilities and equipment. _ Assists in preparation of a detailed inventory of team equipment and updates it after each season.

RELATIONSHIPS:

_ Demonstrates enthusiasm for working with school athletes. _ Cooperates with head coach regarding team philosophies, guidelines, and player expectations. _ Communicates effectively with athletes and parents. _ Establishes and maintains good rapport with faculty, administration, and coaching staff. _ Promotes all school activities and encourages students to participate in a variety of activities. _ Keeps commitments and is punctual. _ Shows an interest in the athletes’ academic experiences. _ Supports team as well as individual accomplishments.

COACHING PERFORMANCE:

_ Conducts self in a professional and sportsmanlike manner at all times. _ Teaches the fundamental philosophy, skills, and knowledge essential to the sport. _ Praises athletes for positive performances. _ Offers constructive criticism for poor performances. _ Maintains effective individual and team discipline at practice and in games. _ Provides opportunities for all members of the team to participate, depending upon their ability and effort, while maintaining a competitive squad. _ Team’s performance reflects enthusiasm, motivation, proper fundamentals, and sportsmanship. _ Learns new strategies and trends in the sport by attending clinics and reading coaching publications.

HEAD COACH’S COMMENTS:

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ASSISTANT COACH’S COMMENTS:

____________________________ __________________ Assistant Coach’s Signature Date

____________________________ __________________Head Coach’s Signature Date

The coach’s signature indicates he/she has read this evaluation. The coach has twenty days to respond to any portion of this evaluation to which he/she does not agree.

Athletic InventorySport:___________________________________ Level (JH or HS):______Boys or Girls:___________

Inventory lists may be completed on this form and/or a list created independent of this form. Inventory lists are not limited to items purchased through the Echo Athletic Department. Inventory lists are to be inclusive of all items purchased for and belonging to the athletic program.

LIST ALL UNIFORMS: 35

Item Name: Quantity: OverallCondition:

Storage Location:

LIST ALL EQUIPMENT:Item Name: Quantity: Overall

Condition:Storage Location:

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FUNDRAISING FORM All fundraising must be approved prior to the event. Coaches/advisors must fill out the Fundraising form which must be signed by the Coach/Advisor responsible, Athletic Director, Principal, and during the school year the ASB President. Fundraising will be discussed with the Coach/Advisor responsible and the Athletic Director prior to the form being completed. Forms are available from the Athletic Director. It is understood that monies involved are for the program and not for salary of coaches and will be turned in to the office as soon as possible after the event. Requested By: _______________________________ Date: ____________ Date of Activity: _____________________________ Please in detail answer the following questions relating to the event you are wishing to participate in. What will the profit be used for? _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Describe the means of raising funds? _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Describe facilities or special equipment to be used. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ 37

Advisor Responsible: ___________________________ Principal: _______________________________________Approved Not Approved Athletic Director: ______________________________Approved Not Approved

Echo School District

TRAVEL and TRIP RISK ACKNOWLEDGEMENT/LIABILITY WAIVER FORM– FOR ECHO FIELD TRIPS, OFF-CAMPUS FUNCTIONS OR COURSE RELATED TRIPS AND RECREATIONAL ACTIVITIES

Echo School District sponsors field trips and special events for students as a means of providing a comprehensive and diverse learning environment. Field trip/event participants and leaders are expected to conduct themselves in a professional and positive manner as representatives of Echo School District. All students must adhere to and are responsible for knowing the Student Code of Conduct as part of their enrollment at Echo School District. Failure to follow operating guidelines, instructor/staff directives, and the Student Code of Conduct may result in disciplinary action.

I. TRAVEL: Trip Director and Dept:

Name of Field Trip & Travel Dates:

Location:

Mode of Travel:

Special Activities/ Risks include but are not limited to:

Precautions:

This is to certify that _______________________________________ has full permission to: (Student / Participant Name - Print)travel in a group or independently, off campus, within the United States, in connection with a field trip, function, event, or course of Echo School District.

II. LIABILITY WAIVER / RISK ACKNOWLEDGEMENT:

I understand that participation in trip activities could involve risk of physical injury, illness, death or property loss, and despite safety precautions, the school cannot guarantee safety thereof, as all risks cannot be prevented. Echo School District, does not provide health and accident insurance for trip participants, and I understand that any medical expenses, property loss, or other personal expenditures that result during or from this travel/trip, are to be borne by the student/participant, or by their parent or guardian. I also hereby consent, give authorization to, and release from liability; trip leaders to secure any emergency medical treatment in event I am unable to, and I agree to be responsible for the costs thereof.

I further acknowledge that if I drive my own vehicle, or am a passenger in another’s private vehicle in connection with this trip/function, that Echo School District’s auto insurance does not cover such a private vehicle. I also understand that the school cannot be responsible for assuring the safety and reliability of such private transportation or driver, nor for any non-sponsored activities and travel that I/my child might choose to participate in before, during or after the school sponsored function, and I therefore accept the risks and responsibilities associated with such private vehicle travel and activities.

In consideration of the opportunity afforded, with full knowledge and acceptance of the risks associated with this trip and any recreational activities noted within; and with full understanding of the above issues/conditions and risks, I hereby release, indemnify and hold harmless Echo School District, its faculty/staff, officers, volunteers, and agents from all form and manner of risks inherent in, and from all claims, suits and demands of any nature arising from participation in said trip, or activities.

_________________________________________________________ ______________ _________________________________________________ ____________Signature of Student/Participant Date Signature of Parent or Guardian Date

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Emergency Contact Name:________________________________________ Phone:________________________________

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