ebss new leader 2010 rev 060410

Welcome to the Welcome to the Leadership TeamLeadership Team

Annual 2010Washington, D.C.

Sample Section StructureSample Section Structure

Meet the Executive BoardMeet the Executive Board

ChairStephanie Davis- Kahl– Primary liaison with

ACRL– Executive Committee– Advisory Board– Conference Room

scheduling


Vice-ChairSally Neal– Appoints members to

committees– Plans for 2012

Conference program– Assists Chair


SecretaryKate Silfen– Recording secretary

for Executive & Advisory

– Coordinates all committee agendas & minutes


Members-at-Large Dana Peterman & Cheryl Goldenstein–Current Topics–Dutch Treat dinner– Special projects

from Executive Board


Past ChairLori Mestre–Assists Chair–New Leaders

Orientation–Updates EBSS

Manual

Additional Important Additional Important PositionsPositions

Publications ChairBarbaraella Frazier– Monitors all EBSS

publications in all formats.

– Assists committees with projects as needed


Membership ChairScott Andrew Collard– Welcomes all new

members– Recruitment,

Retention, & Orientation

– EBSS Social– EBSS Buddy System


Newsletter EditorBeth Broyles– Always looking for a

good story to share w/membership

– Has her camera ready for that perfect shot

– Publishes the now virtual EBSS Newsletter


Web managerJessica Albano (until

7/1) andBeth Kumar– Wizards behind the

website• Including wiki

– Can assist with ALA Connect


Listserv ModeratorJudy Walker– Makes sure all EBSS

committee members are on the list

– Can also create a special list just for your committee

Advisory BoardAdvisory Board

• Provides a forum for reporting, discussing, and coordinating the work of the section's standing and special committees.

• Membership– Executive board– Committee chairs– Webmasters, Newsletter Editor and Listserv

Moderator

• Met Virtually for Annual 2010

EBSS Calendar for Committee EBSS Calendar for Committee ChairsChairs

• Post-Annual– Post minutes to your ALA Connect committee space– Send the link to the Secretary

• August – EBSS Chair drafts Midwinter & Annual conference

schedules– Nominating Committee develops slate– Past Chair gathers reimbursement forms


• Sept/Oct– Chair submits conference schedules– Nominations Committee submits slate– Members-at-Large choose topics for Midwinter

current topics– Committee Chairs/members submit articles for

Fall Newsletter– Chair writes “From the Chair” column for

Newsletter


• Nov/Dec– Chair requests agenda items for Midwinter

Executive and Advisory meetings– Secretary requests agendas for Midwinter

committee meetings– Each ctte chair sets up agendas for virtual

Midwinter meetings and announces this to the EBSS list and in their ALA Connect space

– Webmaster publishes Midwinter schedule


• December– Chair sends out agendas for Executive and

Advisory Board meetings.– Vice-Chair begins soliciting volunteers for

committee appointments.– Secretary submits agendas to ACRL.– Committee chairs send out agendas to committee

members.


• Midwinter– Each committee chair sets up the virtual meeting

space, attends and leads assigned meetings– Vice-Chair

• Attends ACRL Conference Programming meeting• Solicits volunteers for committee appointments

– Secretary• Record minutes for Executive and Advisory meetings and

post to the ALA Connect space• Collects minutes from committee chairs• Consolidates all minutes into one pdf file to post to the EBSS

web page and the ALA Connect EBSS space.


• Midwinter– Members-at-Large• Coordinate and/or lead a virtual Current Topics

Discussion meeting

– Committee Chairs• Chair their committee• Make sure minutes are taken and posted to the ALA

Connect committee space and the link sent to the secretary.• Attend Advisory Council (virtual at Midwinter)


• Post-Midwinter– Committee chairs posts minutes to ALA Connect

and sends link to Secretary (by deadline)– Secretary distributes minutes to appropriate

groups– Chair submits “From the Chair” column to

newsletter editor • February– Vice-Chair completes committee appointments


• March– Officers, chairs and members submit articles for

Spring newsletter (by deadline)

• April– Chair requests agenda items for Annual Executive

and Advisory Board meetings.– Secretary requests agendas from committee

chairs.– Webmaster publishes Annual conference schedule


• May– Chair

• Sends agenda to Executive Committee & Advisory Board members

• Post/publish Annual conference schedule to EBSS-L

– Committee chairs • Send agenda to committee members and Secretary• Post agenda to ALA Connect (your committee space)

– Secretary• Sends agendas to ACRL


• Annual Conference– Same responsibilities as at Midwinter with slight

variations for some officers.– Committee chairs will provide a brief update after

the consolidated meeting

A detailed calendar can be found on pages 15-16 in the EBSS Manual

Keys to SuccessKeys to Success

• Read the EBSS Manual– Become familiar with the policies, procedures and

guidelines of the section• Ad-hoc committees• Reimbursements• Programs• Publications• Meeting attendance


• Review the Checklist for Committee chairs on pages 24-26– Know the charge of your committee– Know who’s on your committee– Come prepared to your meetings.– Communicate with your members throughout the

year. Don’t wait until Annual/Midwinter to get everything done.


• Know what you are responsible for– You are responsible for the working of the

committee– You are part of the Advisory Board and are

expected to attend that meeting.– You will be asked to give a report of your

committees work at the end of the Consolidated meeting.


When in doubt -ASK!

Have a successful Year!

ebss new leader 2010 rev 060410

Education