eau claire jazz fest registration database
DESCRIPTION
Eau Claire Jazz Fest Registration Database. Presented by: Mark Forgette Patrick Fritz-Morkin Riley Schiefelbein. Eau Claire Jazz, Inc – Registration Database. Project Plan. Recap Eau Claire Jazz Inc. Non-profit organization to promote Jazz in the Chippewa Valley - PowerPoint PPT PresentationTRANSCRIPT
Eau Claire Jazz Fest Registration Database
Presented by:
Mark Forgette
Patrick Fritz-Morkin
Riley Schiefelbein
PROJECT PLAN
Eau Claire Jazz, Inc – Registration Database
Recap Eau Claire Jazz Inc.
• Non-profit organization to promote Jazz in the Chippewa Valley
• Run primarily by student volunteers• New organization with many IT
needs
Organizational Problem
• Too much paper usage during festival– 20 reams (10,000 sheets)
• Information spread over several locations– Unnecessary Repetition
• Difficult to produce reports
IT Objective
Integrate a reliable registration database to house school information and produce required reports to aid in the success of the Jazz Festival.
Stakeholders
• Project team• Executive Director• Future volunteers
– IT– System Users
CASE Tools
• MS Visio• MS Access• MS Project
IPOF ModelInput Processing Output
School Information
Director Information
Musicians Information
Adjudicator Information
Other scheduling related info.
Microsoft Access Queries and Sorting
Generate schedule
Room schedule
Payment Reports
Award Reports
Demographic Reports
Emergency Contact Summary
Feedback: Comments from Directors, Schools, and Adjudicators on ease of use and reliability of
sound information and set-up
Overview Gantt / WBS
Gantt / WBS
Gantt / WBS cont.
SYSTEM DESIGN
Use Case
DFD
Web Registration Form
Sequence
Sample ERD
ERD
Sample Report
IMPLEMENTATION PLAN
Testing• Alpha
– Enter test data to ensure from functionality– Create reports based on queries we’ve written– Test cases
• Invalid data• Duplication
• Beta– Select a few users to test system usability
Implementation
• Cut-over installation– Not a very complex system from user
standpoint– Remove duplication of data in two systems
• Database run from a server share on campus
• Organization has access to several computers
Training
• Will train executive director and a few volunteers
• Find IS majors that will want to volunteer for ECJ
• Documentation– Project website– User manual
DEPLOYMENT PLAN
Site
• This slide describes the equipment and facilities
Network Specs
• This slide describes the servers etc…
Security
• Database stored on server that only allows ECJ users.
• Database permissions set to only allow certain ECJ users.
• Files backed up nightly as part of university procedure.
• Possibility of third backup method
Conclusion & Review
• Where are we currently…• Questions