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Session101070

Thomas & Gayle Larson

Kristen Bassett

August 21, 2018

Easy Report Creation for Integrity, Exception, and Errors

• Thomas Larson

• Over 20 years JDE experience

• Finance, Distribution, & Manufacturing

Gayle Larson, CMA

• Over 25 years JDE experience

• Finance, Job Cost, Fixed Assets

• Financials SIG President

Contact Information

Kristen Bassett

Director of Pre-Sales

Phone: 720-482-5280

Email: Kristen@reportsnow.com

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Agenda

• General Accounting

• Distribution • Item Setup • Sales

• Address Book

• Accounts Receivable

• Accounts Payable

• Manufacturing • Costing • Work Orders

• Q&A

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General Accounting

• Jobs Setup in Wrong Company

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General Accounting

• Jobs Setup in Wrong Company • Submitted via Automator nightly

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General Accounting

• R09110Z Journal Entry Batch Processor Errors

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General Accounting

• R09110Z Journal Entry Batch Processor Errors (cont’d)

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Distribution • Item Setup

• Country of Origin, Cat Codes, & UOM

• G/L Class – Branch & Primary Loc

• Total QOH is negative

• Missing routers/BOM

• Sales • Orders with Unit Price being overwritten

• Past Due

• Status Codes

• Missing Cost/Price

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Distribution – Item Exceptions Flex, LB conv, Country of Orig, & Freight Class One report to catch all four exceptions

Runs nightly and emailed to engineering

Use ‘outer joins’ and conditional logic

Use F4102 (COO, Flex), F4908 (Freight Class), F41002 (LB conv)

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Distribution – Item Exceptions Flex, LB conv, Country of Orig, & Freight Class

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Distribution – Items with Negative Total QOH

Solving what problem: Processes in error. Obsolete items on BOMs, Subassemblies that should be Phantoms.

Logic: F4102 outer join to F41021. F41021 sums

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Distribution – Items with Negative Total QOH

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Distribution – Overwriting Unit Price at sales order entry

Solving what problem: Is our pricing so bad they are overriding a high number of lines?

Logic: Outer Joins of F4211.SHAN to F03012.AN8 (Price Book Code), F4072.CGID to F40942.CGID (Price Book Code), F4211.ITM to F4072.ITM. F4211.ITEM TO F4106.ITEM (Base Price)

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Address Book

• Commissions

• Customers invalid Business Unit (Flex Accounting)

• Ship To – Country (Transportation requirement)

• One report to catch all three exceptions

• Runs nightly and emailed to address book contact

• Use ‘outer joins’ and conditional logic

• Use F0101 (Flex), F42140 (Commissions), & F0116 (Country)

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Address Book – Flex, Commissions & Country

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Address Book – Flex, Commissions & Country

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Address Book – Flex, Commissions & Country

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Address Book – Final Exception

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Address Book – Flex, Commissions & Country

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Address Book – Final Exception

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Accounts Receivable

• Cash Receipts – Find Invalid Account • Locate account causing error on cash receipts posting

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Accounts Receivable

• Cash Receipts – Find Invalid Account • Locate account causing error on cash receipts posting

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Accounts Receivable

• Future AR Invoices with Void in Current Month • List AR invoices with a GL Date that is after the Void Date

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Accounts Payable

• Vendor Payment Terms/PO Check • Identify open PO’s when vendor Pay Terms change

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Accounts Payable

• Invoice Date Less Than GL Date • Catch AP invoices held back before close of quarter/year end

• Based on F0911 and F0006

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Accounts Payable

• PO Receipt Date > Invoice Date • Audit report to catch PO receipts input after AP invoice received

• Based on F43121 and F0411 (Invoice Date & #, Gross Amount, Tax, MCU)

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Manufacturing

• Costing • Standard / Frozen Cost per Branch

• Work Orders • Missing routers

• BOM

• Item backflush failure/percentage

• Work Order/WIP Exceptions

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Manufacturing – Work Order Serial Exception

Solving what problem: Machines and Chemicals missing Serial No. or Lot No. requirement. Daily email to AR on exceptions.

Logic: All open Work Orders where F4102.SRCE <> 3 or 7.

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Manufacturing – Items Missing Frozen Cost

Solving what problem: Incorrect costs being applied to sales orders. Can’t receive PO’s. GM overstated.

Logic: Inner Join of F30026, F4102, F4105.

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Manufacturing – Items Missing Frozen Cost

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In Summary

• Show real world examples of integrity/exceptions over master data and transactional data • Highlight processing issues

• Provide examples of troubleshooting posting errors

• ReportsNow enabled both companies to quickly write and implement the integrity and exception reports • Ease of creation/promotion

• Link any files, including outer joins

Please complete a session evaluation

Session ID: 101070

Contact Info:

tlarson@pioneereclipse.com gayle.larson@brightview.com

Tel: 704.728.5627 Tel: 818.737.2647

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