EAST COAST RAILWAYS

BEST PRACTICES AND INNOVATIONS

IN SrDFM’s OFFICE of KUR,WAT AND SBP

DIVISION

SALARY : Staff having A/C in Gramin banks and Co-Operative banks used to be paid through Bankers Cheque Now these banks are also brought under the purview of e-payment.

Telephone Bills : Group Billing Has been introduced and Mandate Forms r collected n being paid through RTGS/NEFT.

Energy Bills : Being paid through RTGS/NEFT. High value cheques were being issued.(Rebate:61 Lakh)

P-tax n Sales tax r also paid through RTGS/NEFT.

Now with introduction of 100% e-Payment the number of cheques issued per month reduced from 380-390 to 160-170

Suspense module Establishment suspense module has been

fully implemented in AFRES. Maintenance of suspense register is done away with. Apart from this all modules( CEA, TA, Budget etc ) have been implemented except OT module which is under development. SMS facility has also been activated after crediting the salary to respective accounts of Employees.

Target of 10 days is given to SO’s to dispose off the finance proposals. Man of the Month at DRM level in presence of all Branch officers in Monday Meeting. Access based monitoring system is developed by HQ Finance which will be soon implemented in divisionalso. C:\Users\user\Downloads\Module2.doc

SBI imprest cards are introduced and fully operational to facilitate speedy recoupment of imprest accounts of offices and stations: provision of SMS facility after every recoupment is under process.

Online Payment is introduced :ECOR POOLING ACCOUNT FOR BILLS is opened exclusively for this purpose and internet banking facility is obtained. This helps in instantaneous credit to Railways A/C n For Day to Day monitoring. http://www.onlinesbi.com/

All the Service Records of 14000+ staff have been scanned and the records are digitized:

To avoid tampering of leave records Readily available for RTI, Revision of

pension etc there is no worry of loss of SR Will be uploaded in IPAS or RAILNET with

User ID and Password so that the staff can see and request for modification if any.

ARC annual Day : Celebrated every year in a grand scale and social Drama is exhibited with inhouse talent: Brings in bondage, Team-Work, Co-Ordination, Family ineraction n their by Healthy atm in office. Is being continued since 1965.D:\pranav8\P2192395.JPG

ARC Picnic D:\pranav8\P2192397.JPG ARC Group Lunch every Month THESE ACTIVITIES BRINGS IN LOT OF

INFORMAL TALKS AND BUILDS HEALTHY ATM IN OFFICE.

Current status: S.Rs supplied by Accounts - 4937 S.Rs received from Personnel Dept - 4674 Revised PPOs issued by Accounts - 4601 Balance under progress - 73 This Achievement is possible Because of

Formation of special cell consisting of both depts: Inter Departmental Coordination Helps by equally dividing the responsibility.