earn 4 hours of leave hhs wellness program walking initiative
TRANSCRIPT
Earn 4 hours of leave
HHS Wellness Program
Walking Initiative
Program Structure• You can choose to walk in a team or by yourself. The team
structures you can choose from are:• 8 person team• 4 person team• By Yourself Walker
• Teams will designate a Team Captain who is responsible for registering team members on the website and entering the team’s weekly miles on the WAT! website.
• By Yourself Walkers will act as their own Team Captain.
How do I earn the leave incentive?
• To earn the 4-hour emergency leave incentive, teams and By Yourself Walkers must walk:
• 8 person team – 833 miles• 4 person team – 417 miles• By Yourself Walkers – 112 miles
• Team members must log their miles each day and send the weekly total to the team captain. The team captain must enter the miles by the Wednesday of the following week.
How do I earn the leave incentive?
• If you are walking by yourself you will enter your own miles into the WAT! website.
• Upon completion of WAT!, each team member must complete the wrap up form and give to the team captain.
• Each team captain must enter the wrap up information and must print the certificates of completion for their team and give them to their team members.
• Employees will provide their certificate to their supervisor and coordinate leave time with their supervisor.
Emergency Leave for Participation • After you complete the eight-week program, you must submit a Walk
Across Texas certificate to your supervisor
• You will be eligible for the four-hour emergency leave incentive by starting the eight-week program on April 2, 2012, and completing the program by May 28, 2012.
All data entry and certificate printing must be completed by June 29, 2012.
No certificates will be accepted after that date
You must use the leave by December 31, 2011.
Note: Only activities completed between April 2, 2012, and May 28, 2012, will be counted towards qualifying for the four hours of
emergency leave.
Entering Emergency Leave
Employees: • To use the emergency leave, log on to accessHR, go to “My Time &
Leave,” “View/Edit Timesheet,” and enter the date you wish to take the emergency leave.
• Click on the TRC button and select EMGNY. • Enter the number of hours (not to exceed four hours). • In the comments section, enter “WATP” and click on the yellow “E-
Sign & Submit” button.
Managers: • Log on to accessHR and approve the employee’s request for the
emergency leave.
• If you have questions about Walk Across Texas please refer to the guide sheet, visit the WAT! website, or contact your agency Wellness Coordinator.
– DSHS: Brett Spencer, [email protected] ph: 512-458-7111x6161
– DADS: Sue McAnally, [email protected] ph: 512-437-2813
– DARS: Ann Woods, [email protected] ph: 512-424-4766– HHSC: Theresa McShan, [email protected]
ph: 512-424-6809– DFPS: Joan Miller, [email protected]
ph: 512-438-3293
Agency Contact Information
2012 Walk Across Texas! Update
State Health Agencies
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Alice Kirk, MPH Child Health Specialist Texas AgriLife Extension Service
Educational programs of the Texas AgriLife Extension Service are open to all people without regard to race, color, sex, disability, religion, age, or national origin.
The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating
Overview
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Historical Outreacho Outreach Efforts2011 Program Highlightso Expanding to worksitesImplementing Walk Across Texas! o Ways to manageo Walking through the
Registration Processo Review change/updateso Resources AvailableQuestions
Program Goal
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“Helping people of all ages establish the habit of regular physical activity”
Walk Across Texas!
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Walk Across Texas (WAT!) is a fun way to get movingAll it takes is 8 weeks and people willing to get physically active!It is an outcome program with results Research shows that there is an increase in
mileage for participants from week 1 to week 8 Shows economic impact All data must be entered online in order to obtain
impact Impact is calculated for adults only
Program History
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Developed in 1996o With collaboration of Extension Health specialists,
County agents and community partners
Website and Data entry system developed in 2002 http://walkacrosstexas.tamu.eduRecognized in 2005 as a “Best Practice Physical Activity Program” by the Department of State Health ServicesAvailable statewide thru local County Extension Agents
2011 State Outreach
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141 counties implemented45, 257 people registered14,522 youth participated in school teamsWeek 1 to 8 mileage showed a mean increase of 4.27 miles per person
2011 Audience Outreach: State Agencies
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Department of Aging and Disability Services
1054 participants
Department of Assistive and Rehabilitative Services
1091 participantsDepartment of Family and Protective Services
1189 participants
Department of State Health Services2270 participants
Health and Human Services Commission
1887 participants
Implementation of WAT!
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Ways to Participate in WAT!
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Individuals Walk across the state by yourself
Groups Teams of 4 or 8 adults compete against each
other Walk across the state first and/or walk the
most miles
**Must register on-line at http://walkacrosstexas.tamu.edu
Walk Across Texas! Website
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How to Register On-line
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Step by Step guides available 1. Complete the initial registration form
Must have an e-mail address to complete the registration
2. Confirm your email account The system will send a confirmation email with a link.
You MUST click this confirmation to continue registration. Go to your email account and find the email from WAT! And click the confirmation inside the email
Note: you may need to check your spam folder to locate the email
3. Continue account set-up Choose how you would like to participate in WAT
1. Team Captain of 4 or 8 person adult team
2. By yourself
This is the first screen that will come up Enter all the necessary information Type the word verification and accept the terms and continue to the next page
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Then a confirmation email is sent to email used when registeringSign into that email and click the link in the email
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You will be taken to the confirmation screen below Click the Continue button to continue your account set up Now you have to choose how you will participate!
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Continuing Account Set-Up: Solo Walker
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Must enter the start date here!!
If walking as part of organization- select at top of page
Complete questions to gauge current level of activity
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After that you are set to begin walking!Clicking on the “Go to Home Page” button will take you to your home screen where you can enter your miles and pounds lost
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Home Screen Maneuvers
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This is the home screen you will see every time you login to the websiteIt will be your life line during your weeks of walking. To enter miles walked or pounds lost click the button below the dashboard and it will take you to the My WAT! SOLO tab
This is where you can add/edit your miles walkedPounds lost for the week can be entered
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What if I don’t know how many miles I walked?
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It’s still okay!! The coordinators of Walk Across Texas! have developed a Mileage Equivalent Calculator located at the top right in your home screen Use this whenever you do an activity that you are unsure of the exact mileage There are a lot of items listed on there and the coordinators are updating it per request
“Early into the program I had to have a 19 year old artificial knee replaced. (I) thought I was out of the program, but my team captain calculated how my rehab exercises related to mile (and) I was able to continue. My rehab is over and my surgery was a success” –WAT! Success Story
This will bring up the Mileage Equivalents Calculator Type in your:• Weight• Time of Activity • Activity Type • Activity • Click Calculate METs
Then an estimated readout of your Mileage will appear Type this into your mileage bar
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Also on the home screen when you login is the Walk Across Texas! BlogWe will post updates, program highlights, and articles that may interest our participants May include articles about: - Eating Right - Importance of Good
Hydration- Interval Training - And Much More!!!
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Located next to MY WAT! Solo is the “My Account” tabThis will have all of your personal information This page features include:- Deleting the
account-Changing name,
email, phone, and address
-Changing password
-Edit start date-Edit group
information
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So, the 8 weeks are completed. What now?
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First, celebrate a job well done!Then a Program Wrap Up Form must be completed to activate the Certificate For this certificate to be activated all weeks must have a mileage number inputted
Program Wrap-Up Form- Basic Information
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Program Wrap-Up Form- Record New Activity Level
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Program Wrap-Up Form- Optional Questions
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Program Wrap-Up Form- Finishing Up
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Program Certificate
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Team Participation!
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Team Captains
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Team Captain Registration
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Selecting a Group/Organization
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If possible, select the group/organization that the team is associated with
Then, it will bring up a similar screen as if you were registering yourself
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Adding Team Members
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Team members must complete the “Individual Registration Form” and provide to Team CaptainThis is a hardcopy with the questions similar to the ones asked to the team captain
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After the Team Captain electronically registers all their members they have the option of going to the home screenIn the Captain’s home screen they can Add/Edit the miles walked for their team
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Resources for Team Captains
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Progress Overview to see all the team members mileage
Add/Edit/Delete tab for their team members
Public Access to Progress Reports
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Scenarios & New Site Features
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Scenario 1
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A team captain who has forgotten their password and can’t enter mileage. What can you do?
Direct them to the WAT website and the FAQ section which will step them thru our Password Recovery Tool*
*They will be asked to enter their email address and zip code used during registration
Scenario 2
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A coordinator gets call that a team wants to know how they are doing in the challenge compared to other teams in their organization or county.How can you help?
Direct them to the WAT Home page – http://walkacrosstexas.tamu.edu• Select “View Progress”• Select “County and Organization”• Select Year and County from menu • Select Organization from menu
Scenario 3
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Someone is asking what counts as a mile for Walk Across Texas? How can you respond?
• A measured mile = 1 mile (track, park walking trail, etc.)• 2,000 steps measured on a pedometer = 1 mile • 20 minutes of any exercise that makes you breathe hard &
sweat = 1 mile• Mileage Equivalents calculator SHOULD ONLY BE USED WHEN
EXACT MILEAGE IS UNKNOWN
FAQ’s and Videos
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Program Help Desk
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Support Tickets
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New Team MemberMichael Lopez Graduate Student working on Walk Across Texas!
Responsibilities include:• Help answer any general questions
regarding Walk Across Texas• Manage Support Tickets on the Help
Desk• Pull Data for reports as needed• Answer comments concerning any
Teacher/Marketing resources including Parent Newsletters, Bingo Cards, and Fliers Contact Information:
Email: [email protected] Number: 979-862-8326
Questions?
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Contact Alice Kirk via email [email protected] or Michael Lopez via email at [email protected] for questions or comments.
Thank You for Your Continued Support
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Together we are helping people establish the habit of regular physical activity for better health!