early alert notification system sinclair community college elizabeth price post-transition ilp &...
TRANSCRIPT
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Early Alert Early Alert Notification SystemNotification System
Sinclair Community College
Elizabeth PricePost-Transition ILP & Early Alert Coordinator
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• Early Alert Program:
A system that allows for faculty to notify advisors of issues* that may affect the success of a student.
*Not just academic difficulty
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Overview of the Overview of the Early Alert ProcessEarly Alert Process
In Steps
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Faculty identifies a student or students who are having difficulty in class:
• Never Attended Class• Excessive Absences• Tardiness• Academic Concern• Low Homework/Quiz Scores• Low Test Scores• Personal Concern• Other
STEP 1
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Notification is sent by the Notification is sent by the instructor through the instructor through the Student Success Plan Student Success Plan (SSP) website.(SSP) website.
STEP 2
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Select the course
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Click student on your roster
Indicates ILP/CAP Programor prior early alerts
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Kristan attended the first class and has not returned. I recommend she withdraws.
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An email is automatically distributed to the student’s advisor.
• Students without an assigned advisor are distributed to the Academic Advising Department or Counseling Services depending on the reason for the notification
• Faculty receive an automatic email confirming the alert was delivered to the advisor.
STEP 3
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Excessive Absences Withdraw
Kristan attended the first class and has not returned. I recommend she withdraws.
Advisor’s View
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Advisor Contacts Student Advisor Contacts Student
• Phone
• Letter
STEP 4
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Advisor updates faculty on the progress of the early alert via email.
• The SSP system sends the email on the advisor’s behalf.
• Records are kept by the system.
STEP 5
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After speaking with Kristan, I found out that she was going through a divorce and was unable to attend full-time. I suggested she withdraw from this course and start fresh another quarter.
Advisor’s Response Screen
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STUDENT EARLY ALERT SYSTEM CONFIRMATION MESSAGE
This email is to confirm that you sent the following early alert message from Student Success Plan. Please note the details of the message.************************************************************************************************STUDENT EARLY ALERT SYSTEM MESSAGE
This email is in response to an early alert notice initiated on 02/05/2007 for the following student:
Student Name: John X. SmithStudent ID: 000000001
In the class: DEV-108-16
Instructor: Jones, GeorgeAdvisor(s): Price, Elizabeth
This incident was addressed and CLOSED on 02/08/2007. The final outcome for this incident was: Letter Sent
The student has been referred by his/her counselor to the following departments or services based upon early alert status:
Academic CounselorsInstructor for CourseFinancial Aid Office
******************* COUNSELOR COMMENTS *******************John's phone has been disconnected.A letter was sent explaining his options in regards to dropping the course. ******************* COUNSELOR COMMENTS *******************
Sample Emailfrom the SSP Website
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BenefitsBenefits • Supports a “team approach” in student retention
• Less time consuming, easy to use
• Accessible from anywhere at anytime
• Flexible for the faculty and advisor to communicate freely
• Tracks and records Early Alerts and provides updates to the faculty throughout the process
• Creates detailed reports at any point during the year: weekly, monthly, annually, or each semester.
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Early Alert Program at Sinclair Community College
Elizabeth A. PricePost-Transition ILP & Early Alert Coordinator
QuestionsQuestions??