early alert at sinclair community college elizabeth a. price early alert coordinator student success...
TRANSCRIPT
![Page 1: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/1.jpg)
Early AlertEarly Alert at Sinclair Community Collegeat Sinclair Community College
Elizabeth A. PriceElizabeth A. PriceEarly Alert Coordinator
Student Success Planning Services
![Page 2: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/2.jpg)
Sinclair Community CollegeSinclair Community College• An urban community college of 22,000
students in Dayton, Ohio.
• Sinclair has 2 additional campuses at local YMCAs and a regional campus in Mason, Ohio.
• Vanguard Learning College by the League for Innovation in the Community College
• Achieving the Dream: “Community Colleges Count” grant.
![Page 3: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/3.jpg)
History of Early AlertHistory of Early Alert• A part of the award-winning Student
Success Plan software and program designed for at-risk student retention.
• Implemented the “home-grown” early alert software and program in 2005.
• Funded by Title III.
![Page 4: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/4.jpg)
Presentation OverviewPresentation Overview• Intro and definition
• Process in six steps
• Benefits
• Data processing
• Implementation Considerations
• Results
![Page 5: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/5.jpg)
Sinclair’s Early Alert SystemSinclair’s Early Alert System
• Early Alert is an intervention program that allows faculty to notify advisors/counselors of ANY issues that may affect the success of a student.
• It is a simple way of assisting students in difficulty find the help they need while taking very little time.
• Electronic Early Alert notifications are easy ways to promote retention and the success of students in classes.
• Currently utilized in all DEV courses, English 111, select Math courses, and the First Year Experience courses.
• “Preventative measure”
![Page 6: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/6.jpg)
Creating the LinkCreating the Link
• Faculty have frequent contact with students enabling them to identify potential problems.
• Advisors/counselors have the resources available to address problems.
The Link:The Link: an online system that facilitates communication, provides information on campus and local resources, and records data.
![Page 7: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/7.jpg)
The The Early Alert ProcessEarly Alert Process
In Six Steps
![Page 8: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/8.jpg)
Instructor identifies a student or students having difficulty in class:
Never Attended Class Excessive Absences Tardiness Academic Concern Low Homework/Quiz Scores Low Test Scores Personal Concern Other
STEP 1
![Page 9: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/9.jpg)
Notification is sent by the Notification is sent by the instructor through the Student instructor through the Student Success Plan (SSP) website.Success Plan (SSP) website.
STEP 2
![Page 10: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/10.jpg)
Steven L Johnson
Angela Sinclair ILP
Mary Q Thomas
Charles X Jones EAL
Margaret Y Tartan CAP
2). Double click on the student’s name until a box appears. Click “Send Early Alert.”
1). Choose the Class
![Page 11: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/11.jpg)
Angela Sinclair
0123456
ILP
Yvonne Dorsett
10-424
512-3032
Student Success Planning Services
Select the reason for the early alert
Click “Add/Edit” to insert your suggestions.
Opportunity for Comments
![Page 12: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/12.jpg)
Angela Sinclair
0123456
ILP
Yvonne Dorsett
10-424
512-3032
Student Success Planning Services
Click “Send Early Alert.”
![Page 13: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/13.jpg)
Professors have the option of sending a
general information letter to the student
![Page 14: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/14.jpg)
An email is automatically distributed to the student’s advisor.
• Students without an assigned advisor are automatically distributed to a pre-selected office or individual.
• Faculty receive an automatic email confirming the alert was delivered to the advisor.
STEP 3
![Page 15: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/15.jpg)
Class and name of instructor
Tiffany Carlisle
00055555
937-555-1234
Tiffany Carlisle
Reason
Student’s Name, ID, phone number and address
Instructor’s suggestions
Instructor’s comments
Class and name of instructor
Tiffany Carlisle
00055555
937-555-1234
Tiffany Carlisle
Reason
Student’s Name, ID, phone number and address
Instructor’s suggestions
Instructor’s comments
Student’s name, tartan id, phone number, and address
Withdraw
![Page 16: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/16.jpg)
Advisor Contacts Student Advisor Contacts Student
1. Phone
2. Email
3. Letter
STEP 4
![Page 17: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/17.jpg)
22ndnd STEP STEP
Steps to closing Steps to closing an early alertan early alert
![Page 18: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/18.jpg)
Student Action PlanStudent Action Plan• Optional: an Action Plan can be created
and given to the student.
• An action plan is a to-do list for the students with target dates the advisor can set.
• Information about local and campus resources appears providing the student with details, phone numbers and locations.
STEP 5
![Page 19: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/19.jpg)
![Page 20: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/20.jpg)
![Page 21: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/21.jpg)
![Page 22: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/22.jpg)
Recording the Outcome Recording the Outcome
• The advisor records any attempt at reaching the student in the system.
• Any contact with the student should be recorded in the system.
• When the early alert is resolved, it is also recorded.
STEP 6
![Page 23: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/23.jpg)
![Page 24: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/24.jpg)
![Page 25: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/25.jpg)
Insert Comments
“Save” to enter comments
![Page 26: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/26.jpg)
Yes = Contact was made and student responded by
phone, email, mail or in person. No further action
can be taken.
No = Contact was attempted
either by phone or email. No response from the
student. Further action can be taken.
![Page 27: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/27.jpg)
BenefitsBenefits
![Page 28: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/28.jpg)
BenefitsBenefits • Supports a “team approach” in student retention
• Less time consuming, easy to use
• Accessible from anywhere at anytime
• Flexible for the faculty and advisor to communicate freely
• Tracks and records Early Alerts and provides updates to the faculty throughout the process
• Creates detailed reports at any point during the year: weekly, monthly, annually, or each semester.
![Page 29: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/29.jpg)
Producing DataProducing Data
![Page 30: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/30.jpg)
Data ToolsData Tools
Early Alert data provides information on:
• Total number per semester, for each department
• Reason per class
• Resulting action
• Grade outcome per class
![Page 31: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/31.jpg)
![Page 32: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/32.jpg)
Implementation Implementation ConsiderationsConsiderations
![Page 33: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/33.jpg)
Initial Questions to AskInitial Questions to Ask• Is there a need?
• Do we have the manpower & financial backing?
• How will the instructors submit the early alerts?
• What classes should be included?
• Do the instructors & advisors support this endeavor?
• Who would train the faculty and advisors?
• Who will distribute unassigned early alerts?
• Who will promote the program & answer questions?
![Page 34: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/34.jpg)
Considerations Considerations 1. Determine key players: advisors, faculty,
counselors, department chairs, Dean of Students, etc… Get feedback and support.
2. Decide how an early alert program will work best on campus: paper, phone, email, internet system.
3. Select pilot classes.
4. Design process, identify participants & duties.
5. Constant and formal review of process.
![Page 35: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/35.jpg)
ResultsResults
![Page 36: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/36.jpg)
Within the SSP Database SystemWithin the SSP Database System• As an important tool within the SSP system for at-
risk students, Early Alert contributes to higher retention rates for SSP students than the general “not at-risk” population.
![Page 37: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/37.jpg)
• Minority students participating in the ILP program have retention rates 8% higher than the general minority population and 21% higher than their non-participating, at-risk counterparts.
![Page 38: Early Alert at Sinclair Community College Elizabeth A. Price Early Alert Coordinator Student Success Planning Services](https://reader030.vdocuments.mx/reader030/viewer/2022020718/55146ffd550346b0158b4fcf/html5/thumbnails/38.jpg)
Questions?Questions?Sinclair Community CollegeStudent Success Planning Services 444 West Third StreetDayton, Ohio 45402-1460
Elizabeth A. Price, M.S.Ed.Post-Transition ILP & Early Alert Coordinator
Phone: (937) 512-2449Fax: (937) 512-2392