Microsoft Word - Intro

A Module of the CYC Course – Microsoft Office Suite Training

10-6-2010

The Basics of the Word Window

Changing your Document View• Click View on the menu bar.

• Select the view of your choice. 

• Click one of the five buttons at the bottom left of your Word window

Normal view is best used for typing, editing, formatting and proofreading. It provides a maximum amount of space without rulers or page numbers cluttering your view. Web Layout view shows you what your text will look like on a web page. Reading Layout view is best for documents that you do not need to edit. The goal of this view is to increase legibility so that the user can read the document easily. Print Layout view shows you what your document will look like when it is printed. Under Print Layout view you can see all elements of the page. Print Preview shows you this as well. Outline view is used to create and edit outlines. Outline view only shows the headings in a document. This view is particularly handy when making notes. Full Screen view displays ONLY the document that you are working on. All the other pieces of the Word window are removed except for one button that allows you to Close View Screen.

Changing your Document View

Pull-Down Menus• Click on a menu name on the menu bar.• View the commands listed under the ”File” menu.

With the menu open, drag the mouse pointer to a command and click on it to select the command. (As you drag your mouse pointer over the commands, each command is highlighted in blue.)

• If there is a small black triangle next to a command, hover the mouse pointer over the command with the triangle and a cascading menu with additional options will appear. Point and click to make a selection from the cascading menu

Challenge!• Open MS Word and create a new document. The

program will usually do this automatically.

• Change the view to Normal View.

• Type your name and today's date at the beginning of the document.

• Practice using the pull-down menus on the menu bar.

• Save the document by selecting File >> Save from the main menu.

• Close the document

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