Welcome You allfor

the presentationon

“e-bid submission” in the tender system of

Urban Local Bodies in Haryana

Salient Features of e-ProcurementTender notices are up-loaded and available on web-site.Firms to get registered at portal free of cost.Bidders/Indenters to obtain Digital Signature Certificates (DSC) from any certified agency .The tender offers are submitted on-line.Tenders are opened on-line.All accompanying documents are scanned and submitted on-line after certification by digital signature.

Advantages of e-Procurement

All the documents pertaining to work will be available on portal for ready reference to contractors.Wide publicity of Works, because the moment the work is uploaded, it becomes Global.No chances of biasing of officials of municipality towards any agency.

Maximum participation of agencies.Due to maximum participation, rates will be reasonable and compatible.No need to visit the office.Less agency flow towards the office, will reduce the congestion in the office.

No chances of cutting/tampering of record.Transparency in the procurement process. No chances of missing data.No chances in changing the DNIT.Contractors will not be able to pool the works.

Applicability

All the tenders estimated Rs. 5.00 lacs & above shall be invited only through e-tendering and it will be

applicable to all the Municipalities of Haryana State. All the Municipalities

shall ensure that atleast one tender of any amount even less than Rs. 5.00

lacs on or before 07.12.2013

Training of Staff and Contractors

Training of staff and contractors of the municipalities shall be done by

respective Distt. Information Officer of the District at District Level.

Haryana Government e-Tendering Information System

http://etenders.hry.nic.in

Home page of Web Site

Modules of e-tendering

RegistrationTender Management Bid Management Bid OpeningBid evaluation Award of contact

Government e-Procurement (GeP) Solution NIC 11

Procurement FunctionalitiesProcurement Functionalities Tender Bidding Bid Opening & Evaluation

Tender Creation

Tender Uploading

Tender Publishing

Corrigendum

* Bidder Process

Tender Search

Bid Signing, Encryption & Submission

Tender Document Download

Payment ofTender Fee/ EMD

Bid Opening & Decryption

Technical Evaluation (Offline)

SOR based Financial Evaluation (Works

Tender)

Communication & Publication of Award

Information

Registration

Departmental userContractors/biddersDigital Signature Certificates

Dept User

Created by the administratorPassword sent by mailRoles are defined as req’d

Tender Creator,Publisher, Bid Opener & EvaluatorDSC is attached by the user later

Contractor/bidder

Done online by filling up the formDSC is attached if available/laterPassword by mail.

Digital Signature Certificate

Issued by any CA under CCA India.https://nicca.nic.inValid for one or two yearsClass II or Class III –allows for encryption & signingDSC’s can be cancelled/blacklisted DSC’s/e-tokens from dealers of SIFY/NCode/TCS

Tender Management

Tender creationTender publishingProvide clarificationsCorrigendum creation & publications

Tender Creation

Preparation of tender documentsFinalisation of datesFormation of committeesGeneral information such as

Tender type-open/limited/EOI Class of contractor: Validity period Duration

Tender documentsFormsInstruction to biddersDeclaration by the bidderConditions of the ContractTechnical specsDrawingsSpl & Addl Terms & ConditionsSpl & addl conditions of the contractQualification CriteriaBOQ (item rate % rate tender)Financial BidProforma for documentary evidence

Tender Committees

BID openingTechnical EvaluationFinancial EvaluationTender CommitteeAll the members involved in publishing/bid opening should have DSC

Tender publication

Current tenders with documentsTender & Processing fees EMD which may be online/offline & exemption with proof

Pre bid clarifications

Raise query as defined before the last date of bid submissionReply given one-one basis.Pre bid meeting as applicable.Summary of queries collected & replies are furnished which is also posted in the site for a tender

Corrigendum

Dates of tenderDocuments requiredInstruction to biddersConditions of the contractTechnical SpecsBOQ (Bill of Quantity Rates)Qualification criteriaIssued as necessary before the Bid submission start date.

Bid Management for bidders

Tender document downloadingBid preparationE-paymentBid submission

Bid Submission

Bidder must be registered in the site with DSCSelects the tender he wants after logging inTender gets moved to my tender sectionGet clarifications as req’dBid submission by paying the fees as online/offline with exemption if possibleFill up the forms & signs digitally & uploadsThe documents are encrypted & stored.Bidder gets a receipt after submissionBidder can withdraw online

Payment flow thro’ internet

Receipt of bids

Bid information remain encrypted till the opening of bids.Cannot be opened by any meansOnce submitted, it cannot be cancelled/modified/taken backAfter the bid submission date, no one can submit his bid

Bid Evaluation

Bid OpeningTechnical bid evaluationFinancial bid evaluation

Bid Opening

Opened by designated officialsBidders need not be present Each activity is time stamped with server timeAfter opening, as per the criteria, bidders are selected for technical evaluation. The summary of proceedings are updated.Offline bids can also be updated if received.

Technical BID evaluation

The bids are printed & given for evaluation manuallyAfter evaluation the recommendations are updated for technical bidsThe selected bidders are informed of the financial bid opening datesFinancial bid opening

Financial bid evalution

Bids are printed & given for manual evaluation Recommendations are updatedThe bidders are informed of the results

Award of contract

After financial evaluation, the bidder is selectedThe award of the contract is published in the site

Resources required

A Computer system with PIV processor or equivalentPrinterE-token from SIFY/TCS/nCodeUPSInternet connectionWindows/Linux OS with web browser, antivirus, & PDF converter

Thanks