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Ref No. MAIDC/Fertilizer/ZincSulphate/2013-14/10868 Date:-23/01/2013
E- Tender Notice
Sub: Tender for purchase of Zinc Sulphate Heptahydrate in Govt. Scheme. Dear Sir, Online Digitally signed Tenders are invited from Manufactures for supply of
Zinc Sulphate Heptahydrate ” of approximate 8000 Mts. under rate contract on FOR DESTINATION basis in the State of Maharashtra. on the following terms & condition. Details would be as under and Tender should be submit online as per key dates of schedule.
Total Requirement: Sr No. Details Period Qty (In Mts)
1 Zinc Sulphate
Heptahydrate
01.04.2013 to 31.03.2014 Around 8000 MTs
1) Item : Zinc Sulphate Heptahydrate Confirming to the following specification. 2) Specification: - As per Fertiliser (Control) Order 1985
3) Packing: - 5 kg 8 Kg & 10 Kg Printed HDPE Woven laminated bags with liners. 4) Delivery Schedule: Delivery schedule should give along with purchase order as per requirement. 5) Destinations :- FOR anywhere in Maharashtra State. 6) Rate : Rate should be submitted with detail bifurcation such as basic rate, discount on basic rate, E.D., Cess, VAT/CST, Freight, Transit Insurance, etc. 7) The tenderer should specifically mention the properties & storage conditions for the micronutrient offered by them. 8) The rate should offer on back-to-back payment. 9) If some stock remains unconsumed / unsold & becomes non-saleable, the tenderer will have to revalidate / repack the same at tenderer’s cost to bring it to saleable condition.
10) Quantity : 8000 MTS,
MAHARASHTRA AGRO INDUSTRIES
DEVELOPMENT CORPORATION LIMITED
(A Govt. of Maharashtra Undertaking)
(Registered under Companies Act, 1956)
• Registered Office : Rajan House, 3rd floor,
Prabhadevi, Mumbai 400 025.
Telephone : 2430 8211
Fax : 24308618
Telegram : "KRUSHIUDYOG"
• Branch Office :
Krushi Udyog Bhavan,
Dinkarrao Desai Marg, Aarey Milk Colony,
Goregaon (East), Mumbai 400 065.
Telephone : 29272027/28/29/31/32 Fax : 29272026 Telegram : "SUGRAS", Mumbai 400 065.
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Online tenders are invited from suppliers / manufacturers for supply of Micronutrient grade Zinc Sulphate-Heptahydrate confirming to “The Fertiliser (Control) Order 1985” of Govt. of India with latest amendments required for supply under various Govt. Schemes in 5Kg ,8 Kg & 10 Kg packing. The supply is required during financial year 2013-14. The quantity is not mentioned in tender as the same will be required as per demand in the market / various Govt. Scheme. The suppliers having Dealer registration Certificate (DRC) (as per FCO 1985) issued by Commissioner of Agriculture of State Govt. or willing to obtain DRC from COA may offer their rates. The tenderer willing to supply Micronutrient grade Zinc Sulphate-Heptahydrate & already having DRC will have to submit a copy of dealer registration certificate (DRC) issued by Commissioner of Agriculture of State Govt. & Source certificate (“O” Form). The tenderers without DRC of COA will have to obtain the DRC immediately. If the tenderer is from outside Maharashtra State, MAIDC will extend all cooperation for obtaining DRC from COA., Pune, Govt. of Maharashtra.
Tenderer should mention monthly supply capacity for the micronutrient offered & per month quantity.
The micronutrient Zinc Sulphate-Heptahydrate is required to be packed in standard HDPE woven laminated printed bags with liners for packing in 5Kg 8 kg. & 10 Kg. as per FCO. The packing should be printed on one side as “KRUSHI UDYOG” with MAIDC monogram & line “Marketed by MAIDC Ltd., Rajan House, Prabhadevi, Mumbai 400 025.” & “For supply under various Govt. Scheme”. The manufacturer’s name, address, Licence No., Product name, Batch No., MRP etc. as per Fertilizer (Control) Order 1985 of Govt. of India should be printed on the other side of the bags.
The terms & conditions of the supply of Micronutrients are enclosed in addition to the General terms & conditions of supply.
MAIDC reserves the right to accept any tender in part or whole or to reject all tenders without assigning any reason thereof.
The tenderer should submit his offer in two online digitally sealed envelopes marked as ‘T1’ Technical Envelope & ‘C1’ Commercial Envelope. MTs.
12) General terms. : General terms & condition governing the supply are Enclosed.
The MAIDC Ltd. Reserves the right to alter/reduce and/or cancel in part or in full the said month wise delivery schedule, if found necessary due to the climate or other changed circumstances.
-Sd-
For The M.A.I.D.C.Limited ( M.R.Prabhu)
Manager (Fert/proc.)
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Index
Sr. No. Description Page No.
1 Instructions 3 to 4
2 General terms and conditions 5 to 6
3 Envelopes 7
4 Proforma – I (Company Information) 8
5 Instructions to bidders 9 to 11
6 Commercial form 12 to 13
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Instructions
HOW TO REGISTER
Bidders are request to register themselves at https://maharashtra.etenders.in
HOW TO GET A TENDER FORM:
Tender form along with terms and conditions can be downloaded from e-Tendering portal
https://maidc.maharashtra.etenders.in of the MAIDC. W. e. f. 23/Jan/2013 at 10:01 Hrs to
11/Feb/2013 at 16:00 Hrs.
COST OF TENDER DOCUMENT:
Tender Form Is Available free Of Cost.
EARNEST MONEY DEPOSIT: Demand draft of appropriate amount mentioned. Rs. 50000/- (Fifty Thousand Only). If the tenderer having SSI Units, should pay EMD of Rs. 25000/- (Rs. Twenty five thousand only) & submit
copy of SSI Registration of Directorate of Industries, Govt. of Maharashtra State, with the offer. E.M.D.
by Demand Draft drawn of any scheduled/Nationalize bank payable at Mumbai in favor
of “The Maharashtra Agro Industries Development Corporation Ltd.” and to be
submitted in the office of Maharashtra Agro Industries Development Corporation Ltd,
Krushi Udyog Bhavan,Dinkarrao Desai Marg, Aarey Milk Colony,Goregaon (East),
Mumbai 400 065. on or before 13-02- 2013 during the office hours on working day.
The EMD alongwith technical documents should be marked as Technical envelop T1
submitted on or before 13.02.2013 manually at our Goregaon office.
The Tenders received without EMD may not be considered.
TENDER TIME SCHEDULE (KEY DATES)
The tender schedule is as under-
Sr.
No.
MAIDC Stage Vendor
Stage
Start Date
and Time
Expiry Date
and Time
Envelopes
1 Release Tender -- 22/01/2013
10:00
23/01/2013
10:00
2 -- Tender
Download
23/01/2013
10:01
11/02/2013
16:00
Commercial C1
Technical T1
3 -- Bid
Preparation
23/01/2013
10:01
11/02/2013
16:00
Commercial C1
Technical T1
4 Close For Technical
Bid
-- 11/02/2013
16.01
11/02/2013
17.00
Technical T1
5 Close For Price Bid -- 11/02/2013
16.01
11/02/2013
17.00
Commercial C1
6 -- Bid
Submission
11/01/2013
17.01
14/02/2013
13.00
Commercial C1
Technical T1
7 Technical Bid
Opening
-- 14/02/2013
13.01
19/01/2013
17.00
Technical T1
8 Price Bid Opening -- 14/02/2013
13.01
19/01/2013
17.00
Commercial C1
ONLINE INFORMATION
All bidders interested in participating in the on-line e-Tendering process are required to obtain
Class II or Class III Digital Certificates. The tender should be prepared & submitted online using
individual's digital signature certificate.
e-Tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been
provided on e-Tendering website in order to guide them through different stages involved during
Dept Activity
Bidders Activity
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e-Tendering such as online procedure for tender document purchase, bid preparation, bid
submission.
The interested contractors / bidders will have to make online payment (using credit card/debit
card/net banking) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service
provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission
stage of the tender schedule.
If any assistance is required regarding e-Tendering (registration / upload / download) please
contact GoM e-Tendering Help Desk on number: 020 – 2531 5555, 09167969614,
09167969614, 09167969604 (Pune Helpline), Email: [email protected]
For further information, please visit - https://maidc.maharashtra.etenders.in
The M.A.I.D.C. reserves the right to accept or reject any or all tenders either in part or full
without assigning any reason whatsoever.
Tender Opening The tenders will be opened at 13.01 Hrs. on 14/02/2013 the same day in presence of tenderers or their representative.
-Sd-
For The M.A.I.D.C.Limited ( M.R.Prabhu)
Manager (Fert/proc.)
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General Terms and Conditions
Terms & conditions for supply of Micronutrients
1) The offer should be open for acceptance up to 60 days from opening of tenders.
2) The tenderer should specifically mention the properties & storage conditions for the micronutrient
offered by them.
3) The rate should offer on back-to-back payment.
4) The rates should quote on FOR destination basis including all taxes and levies but excluding M VAT.
The M-VAT should be indicated separately. In case of ST / M VAT exempted, only basic rate will be
considered payment.
5) Tenderer should not sell their products, at a lower price than the price quoted to MAIDC even by giving
additional trade discount or insensitive. If such incidence is noticed, The MAIDC shall restrict all
payments to such a lower rate.
6) Material will be required to supply on FOR destination basis up to Godowns of the Corporation/Govt.
Agencies any where in Maharashtra State. The dispatch instructions will be given as & when material is
required. The material should be supplied within 10 days from dispatch instruction. The material should
be as per specification of Fertilizer (Control) Order 1985 with latest amendments.
7) The risk of breakage/damage will be in tenderer’s account. The insurance charges will be born by
tenderers.
8) The tenderer will have to replace the material if found substandard. If the material / part of material is
declared substandard by Govt. agencies & if the material is consumed & payment for such material is
already released, the value of such material will be debited to tenderers account even if the material is
physically not available for replacement.
9) If any penalty will levied by Govt. agencies due to delayed supply, the same will be in tenderers
account.
10) If some stock remains unconsumed / unsold & becomes non-saleable, the tenderer will have to
revalidate / repack the same at tenderer’s cost to bring it to saleable condition.
13) AUTHORITY OF PERSON SIGNING THE CONTRACT ON BEHALF OF THE CONTRACTOR
A person signing the tender or any documents in respect of the contract on behalf of the contractor
without disclosing his authority to do so shall be deemed to warrant that he has authority to bind the
contractor. If it is discovered at any time that the person so signing had no authority to do so, the
Executive Director may without prejudice to any other right or remedy of the Purchaser, cancel the
contract in part of full and/or purchase the material at the risk and cost of such a person and hold such
person liable to the purchaser for all costs and damages arising from the cancellation of the contract
including any loss which the purchaser may sustain on account of such purchase.
14) EARNEST MONEY DEPOSIT ( EMD)
(a) Contractor/Tenderers shall alongwith his tender, pay an amount as shown in tender letter, only
in cash or by D. D. drawn in favour of MAIDC LTD., payable at Mumbai towards earnest money
deposit. The demand draft shall be drawn on any schedule bank. No tender shall be accepted
without earnest money deposit. No interest shall be paid on the amount of earnest money.
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(b) That if the contractor / tenderer backs out after submission of tender (within the valid period of
the tender) and before or after acceptance of this tender (either whole or part), the purchaser
shall have right to forfeit the amount of EMD.
(c) Amount of EMD shall be refunded within a period of 90 days from the date of opening of tenders
to the contractor / tenderer whose tenders are not accepted by the purchaser. In case of
contractors / tenderers whose tenders &or tender are/is accepted by the purchaser, their
amount of EMD shall either be refunded or adjusted against the amount of security deposit.
(d) The small scale industrial units registered with Director of Industries, Govt. of Maharashtra and
submitting their tenders directly or through State Small Scale Industries Development
Corporation or through Meltron or through MAVIM only should pay 50% EMD as specified in the
tender letter, however, this shall only be restricted to the items manufactured by them. They
shall produce necessary proof supporting that they belong to small scale industrial sector.
15) Security Deposit: ( SD)
(a) The Contractor/tenderer whose tender is accepted by the purchaser shall deposit an amount of
security deposit equivalent to 5% of the value of the material for which the supply order is
placed on him by the purchaser, however, amount of security deposit shall not exceed
Rs.5,00,000/-. The amount of security deposit shall be deposited by the contractor / tenderer in
cash or in the form of Bank Guarantee (in the proforma prescribed by the purchaser) for
equivalent amount from the scheduled bank.
(b) Bank Guarantee furnished by the contractor / tenderer (as stated herein above) shall be valid
for a tender period and BG shall cover due and proper fulfillment / performance of the contract
on the part of the contractor / tenderer The SD (above mentioned) shall be retained by the
purchaser during the period of contract and till the settlement of all the accounts / transactions
arising out of this contract. No interest shall be paid on the amount of SD.
(c) If contract is not fulfilled / completed within the prescribed period and if the period for
performance of contract is extended by the purchaser, in that case the contractor / tenderer
shall have to extend the period of BG and / or furnish fresh BG covering such extended period
of contract for satisfactory performance of the extended contract during the extended period.
(d) If the contractor / tenderer fails or neglects to observe or perform any of his obligations under
the contract, it shall be lawful for the purchaser to forfeit either in whole or in part, the SD
deposited by the contractor save as aforesaid if the contractor duly performs and completes the
contract in all respects, and presents a certificate of satisfaction of contract issued by the
“officer”, the purchaser shall refund the SD to the contactor / tenderer after deducting all costs
and other expenses that the purchaser may have incurred and all due and other monies
including of losses and damages which the purchaser is entitled to recover from the contractor /
tenderer. In addition to this, the purchaser shall also have a right to take proper action under
the law against the contractor / tenderer to recover all costs and other expenses that the
purchaser may have incurred and all dues and other monies including of losses and damages
which the purchaser is entitled to recover from the contractor.
(e) Small Scale Industrial Units registered with Director of Industries, Govt. of Maharashtra or
quoting through MSSIDC or through MELTRON or through MAVIM shall pay S.D. @ 5% of the
purchases or maximum Rs.1,00,000/-, whichever is lowest.
16) VALIDITY OF THE TENDER
The rates offered by the contractor/tenderer shall be valid for acceptance for minimum 90 days from
the date of opening of the tenders.
17) RATES:
(a) The contractor/tenderer shall quote rate for material strictly confirming to the specifications and
in terms of units mentioned in the schedule.
(b) No rate revision will be consider during the period of contract, however, any increase/decrease
in the statutory levies will be considered on producing the concern notification & proof of
payment or any other related document desired by MAIDC. However, the variation in the
statutory duties on account of business turnover/status shall not be considered.
18) TAXES
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(a) The contractor/tenderer should indicate in detail the taxes applicable (percentage of applicable
sales tax may please be mentioned in the tender) and requirement of submission of various
forms under the Sales Tax Act. He shall also have to quote his S.T./C.S.T. registration
numbers. Form N 15 will not be issued.
(b) That in case the rates quoted by the contractor/tenderer are inclusive of State Sales Tax then
contractor/tenderer will have to make it clear whether they shall issue declaration in Form 31 or
otherwise.
(c) That in case the excise duty is applicable and payable on the material and if rates quoted by the
contractor/tenderer are inclusive of excise duty, the contractor / tenderer shall have to furnish
necessary documentary proof to prove that the excise duty on the material has been paid by the
contractor/tenderer. This has to be submitted alongwith invoice of the material (the percentage
of excise duty applicable/payable on the material will have to be indicated in the tender).
19)PACKING & FORWARDING
(i) The Packing & Forwarding charges are to be borne by the contractor/tenderer. The mode of packing
of the material should also be indicated by the contractor/tenderer while submitting the tender.
i. INSURANCE:
Whenever the rate accepted for free delivery of the material the contractor/tender shall be fully
responsible for the breakages and/or damages and/or losses of the material during the transit. Transit
insurance charges for the material shall be borne by the contractor/tender.
ii. DELIVERY & DELIVERY SCHEDULE :
Contractor/tender shall deliver the material at the Godowns of the Regional offices of MAIDC. (13
Regional offices).
(a) The Purchaser shall at the time of placing final purchase order give the delivery schedule
indicating dates, quantity, type of material to be delivered. The contractor/tender shall be bound
to effect the deliveries strictly according to dates and specifications and other instructions
mentioned therein.
(b) The Purchaser shall have right to make alternations / modifications in the delivery schedule.
The contractor/tender shall have to mention in the tender time required for him/them to deliver
the material from the date of placement of the purchase order.
(c) That in case the contractor/tender is unable to supply the material according to the delivery
schedule, the contractor/tender shall inform the purchaser about his/their inability to supply the
material according to the delivery schedule and he shall give the intimation within a week’s time
from the date of (Relevant) Purchase Order.
(d) That if the contractor/tenderer fails to deliver the material or any part thereof within the period
fixed for such a delivery the purchaser may, without prejudice to the right of the purchaser,
recover damages for breach of contract.
(e) Recover from the contractor/tender as agreed liquidated damages a sum equivalent to 0.5% of
the price of any material, which the contractor/tender failed to deliver within the period fixed for
delivery according to delivery schedule for each week or part of week during which the delivery
of such a material may be in arrears where delivery thereof is accepted after expiry of the
aforesaid period, however, the amount recoverable under this clause shall not exceed 5% of the
order value of the material at delivered rate.
(f) Purchase or authorise the purchase elsewhere without notice to the contractor/tender, the
action and at the risk of the contractor/tender of the material not so delivered or others of a
siMAIDCar description (where material exactly complying with the particulars are not readily
procurable in the opinion of the purchaser which shall be final) without canceling the contract in
respect of the installments not yet due for delivery or,
(g) Canceling the contract or a portion thereof and if so desired, purchase or authorise the
purchase of the material not so delivered or others of a siMAIDCar description (where material
exactly complying with particulars, are not readily procurable in the opinion of the purchaser
which shall be final) at the risk and cost of the contractor.
(h) The time for and the date of delivery of material stipulated to the delivery schedule shall be
deemed to be the essence of the contract and delivery must be completed not latter than the
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date (s) as specified in the delivery schedule, however, the purchaser shall have right to extend
time and day for delivery of material.
20) WEIGHMENT / INSPECTION / SAMPLING :
(a) Weighments or quantity assessment of material certified by purchaser’s factory will be final
irrespective of the quantities dispatched by contractor/tender.
(b) Rejected quantities will not be considered.
(c) Contract shall be declared fulfilled if the quantity delivered is 5% more or less than the quantity
contracted. Purchaser allows such variation at its own discretion.
(d) The goods shall be inspected at purchaser’s option either at purchaser’s factory or at
contractor’s / tender’s factory before despatch.
(e) M.I.Ltd, reserves the right to appoint an inspection Agency for preshipment during the pendency
of a contract.
(f) The inspection charges will have to be borne by contractor/tender.
(g) Random samples will be drawn by MAIDC of the goods delivered at MAIDC factory in presence
of contractor/tender or representative of supplier if remains present at the time of delivery at
MAIDC factory. If contractor/tender intimate their wish to remain present while drawing/sealing
of samples at MAIDC factory site, factory will wait in such case for 48 hours from the date/time
of receipt of material, and will draw the samples thereafter. Samples such drawn will be final.
Samples drawn will be tested in MAIDC laboratory and the results will be communicated to the
supplier within seven days from the date of receipt of material. In case of dispute regards to
quality of the material, joint testing will be done in the presence of supplier’s representative.
Joint report will be accepted for all purpose. Supplier should send his representative for joint
testing within seven days from the date of receipt of test report, otherwise MAIDC’s report will
be considered as acceptable to supplier.
21) REJECTION OF SUPPLIES:
(a) Consignment rejected, must be removed by the supplier within 15 days from the date of
communication of rejection by MAIDC, against replacement of equal quantity, and such rejected
material shall lie at the tenderer’s risk and cost from the time of such rejection and if not
removed within the aforementioned time, MAIDC shall have the right.
i) Either to return the rejected material on freight to pay basis, or,
ii) To dispose off such material at tenderer’s risk and cost, or :
iii) To retain such portion of the proceeds as may be necessary to recover any loss or
additional expenses incurred by MAIDC in connection with such sale or adjust the proceeds
against ones from the supplier.
(b) The rejected goods if not lifted by the supplier within 15 days from the date of intimation, shall
incur storage charges of Rs.2/- per MT/per sq. ft. per day plus loading, unloading charges.
(c) MAIDC shall be at liberty to dispose off or to destroy the rejected goods if not lifted within 15
days at risk and cost of tenderer.
(d) If the supply is consistently of poor quality, the balance quantity of order will be cancelled and
the tenderer may be debarred from the participation of any future tenders of MAIDC.
(e) The rejected material if not replaced by tenderer within 15 days, MAIDC may at its sole
discretion, can accept the material at the reduced rate or ith quality cut which MAIDC feel
suitable.
i) Contractor ii) Purchaser
(Seal & Signature)
-Sd-
For The M.A.I.D.C.Limited ( M.R.Prabhu)
Manager (Fert/proc.)
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Envelopes
Envelope ‘T1’ Technical Bid should contain following documents –
1) Copy of EMD DD.
2) Copy of Registration Certificate of Firm/Organization/Industry
3) Copy of DRC
4) Copy of Company Information as per format enclosed (Proforma – I) on letterhead of firm.
5) Copy of Sales Tax Registrations (VAT & CST) VAT Registration and Clearance Certificate.
6) Copy of List of major suppliers on Company Letter head with zerox copy of Supply orders.
7) Copy annual turnover of last 2 financial years on Letter Head.
8) Copy of Income Tax Returns of last 3 years.
9) Copy of PAN card.
10) Clearance Certificate of Central Pollution Control Board.
11) Standardisation Certificate
12) Bank Solvency Certificate to the tune of Rs. 5 Crore.
Envelope ‘C1’ Price Bid should be submitted on line only.
Rate : Rate should be on FOR Destination basis. Rate should be submitted with detailed bifurcation
such as Basic rate, Transportation, MVAT / CST, etc.
The envelopes C1 has to be filled online according the key dates of the Tender Schedule. Bidder
may not be able to fill any bids/quotes once the Bid Preparation date is expired.
If any discrepancy is found in submission of tender as specified above, the tender offer is liable to be
rejected.
The envelope ‘T1’ will be opened first.
Tender offer will be opened as per the schedule mentioned in the tender online. The online tender
opening will be done at our Goregaon office in presence of tenderers if remain present.
Yours Faithfully
For The M.A.I.D.C.Limited ( M.R.Prabhu)
Manager (Fert/proc.)
Important :
1) Tenders without EMD will not be considered.
2) The format of company information & Tender format should be filled completely in all
respects.
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Proforma - I
Format of company information
Name of the company:
Registered office address
Address for correspondence:
Name of the authorized signatory
Designation of the authorized signatory
Mobile No. of the authorized signatory
Name of the other contact person
Designation of the contact person
Mobile No of the contact person
Land line Nos of the company
Fax Nos of the company
e-mail address of the company
VAT TIN No. (Maharashtra sales tax)
CST Registration No.
PAN No. of the company
Bank details of the company for payments by RTGS
a) Beneficiary Name
b) Credit account No.
c) Centre (Location)
d) Bank Name
e) Branch address
f) Account type
g) IFSC Code
Also please enclose a cancelled cheque of above account for our ready reference.
Name & Designation of : Authorised Signature of Authorised signatory Bidder with seal. & Date
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INSTRUCTIONS TO BIDDERS
GENERAL INSTRUCTIONS: To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender and subsequently purchase the Tender Document and its supporting documents, kindly visit following e-Tendering website of Government of Maharashtra: https://maharashtra.etenders.in The Contractors participating first time for e-Tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-Tendering portal. A link for enrollment of new bidders has been provided on https://maharashtra.etenders.in All bidders interested in participating in the online e-Tendering process are required to procure Class II or Class III Digital e-Token having 2 certificates inside it, one for Signing/Verification purpose and another for Encryption/Decryption purpose. The tender should be prepared & submitted online using individual’s Digital e-Token. e-Tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been provided on e-Tendering website in order to guide them through different stages involved during e-Tendering such as online procedure for Tender Document Purchase, Bid Preparation, Bid Submission. The interested contractors / bidders will have to make online payment (using credit card/debit card/net banking) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule. If any assistance is required regarding e-Tendering (registration / upload / download) please contact GoM e-Tendering Help Desk on number: 020 – 253 155 55 (Pune Helpline), Email: [email protected].
PURCHASE AND DOWNLOADING OF TENDER FORM: The tender document is uploaded / released on Government of Maharashtra, (GOM) e-tendering website https://maharashtra.etenders.in. Tender document and supporting documents may be purchased and downloaded from following link of https://maharashtra.etenders.in.on e-Tendering website of Government of Maharashtra, https://maidc.maharashtra.etenders.in by filling Demand Draft details online. Subsequently, bid has to be prepared and submitted online ONLY as per the schedule. The Tender form will be available online only. Tender forms will not be sold / issued manually from Goregaon Office. The bidders are required to download the tender document within the pre-scribed date & time mentioned in online tender schedule. After expiry of the date and time for tender document download, Department / Corporation will not be responsible for any such failure on account of bidders for not downloading the document within the schedule even though they have paid the cost of the tender to the Department / Corporation. In such case the cost of the tender paid by the bidders will not be refunded.
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PREPARATION & SUBMISSION OF BIDS Both the Bids (Technical as well as Commercial) shall have to be prepared and subsequently submitted online only. Bids not submitted online will not be entertained. Online Bid Preparation TECHNICAL BID Following documents should be uploaded in Online Technical Envelope (T1) in PDF format, if required can be Zipped as well and then uploaded. These documents need to be digitally signed by individual contractor’s digital signature and uploaded during Online Bid Preparation stage. The list of documents for Technical Envelope is Given Separately.
COMMERCIAL BID All financial offers must be prepared and submitted online (An online form will be provided for this purpose in Online Commercial Envelope (C1), during Online Bid Preparation stage). Any bidder should not quote his offer any where directly or indirectly in Technical Envelope (T1). Note: During Online Bid Preparation stage, bidders are allowed to make any changes or modifications in the bid data uploaded by them in Technical (T1) as well as Commercial (C1) envelope. Once a bidder successfully completes the Bid Preparation stage(by generating the Hash Values for T1 and C1),system won’t allow him/her to make any further changes or modifications in the bid data.
Online Bid Submission During this stage, bidders who have successfully completed their Bid Preparation stage are required to transfer the data, already uploaded by them during Bid Preparation stage, from their custody to department’s custody. During this stage, bidders won’t have any capability to make any kind of changes or editing into technical as well as commercial data. EARNEST MONEY DEPOSIT (EMD) As per given in NOTICE DETAILS of the tender on working days. Offers made without Earnest Money Deposit shall be rejected.
INSTRUCTION TO BIDDERS FOR ONLINE BID PREPARATION & SUBMISSION During the activity of Bid Preparation, the tenderer is required to upload all the documents of the technical bid by scanning the documents and uploading it in the PDF format. This activity of uploading the documents as well as preparation of commercial bid and other Annexures enclosed with the tender (if any) should be completed within the pre-scribed schedule given for bid preparation. After Bid Preparation, the tenderer is required to complete Bid Submission activity within pre-scribed schedule without which the tender will not be submitted. Interested contractors / bidders will have to make online payment (using credit card/debit card/net banking/Cash Card) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule.
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Non-payment of processing fees will result in non submission of the tender and Department will not be responsible if the tenderer is not able to submit their offer due to non- payment of processing fees to the e-tendering agency. Detailed list of different modes of online payment to e-tendering service provider (E-Payment Options) has been provided under E-Tendering Toolkit For Bidder section of https://maharashtra.etenders.in . The date and time for online submission of envelopes shall strictly apply in all cases. The tenderers should ensure that their tender is prepared online before the expiry of the scheduled date and time and then submitted online before the expiry of the scheduled date and time. No delay on account of any cause will be entertained. If for any reason, any interested bidder fails to complete any of online stages during the complete tender cycle, department shall not be responsible for that and any grievance regarding that shall not be entertained. OPENING OF TENDERS :
on the date, specified in the Tender Schedule, following procedure will be adopted for
opening of the Tender.
A) ENVELOPE NO. 1 :- (Documents)(T1) First of all Technical Bid of the tender will be opened online to verify its contents as per requirements. If the various documents contained in this envelope do not meet the requirements of the Department, a note will be recorded accordingly by the tender opening authority and the said tenderer’s Price bid will not be considered for futher action and the same will be recorded. The decision of the tender opening authority in this regard will be final and binding on the contractors.
B) ENVELOPE NO. 2 :- (Financial Bid)(C1) This envelope shall be opened immediately after opened online of Technical Bid, only if contents of Technical Bid are found to be acceptable to the Department. in the presence of bidders who remain present at the time of opening of Price Bid.
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For The M.A.I.D.C.Limited ( M.R.Prabhu)
Manager (Fert/proc.)
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Commercial Form (C1)
(This Form should be fill online only)
To. Dy. General Manager (Fert.), The Maharashtra Agro Industries Development Corporation Ltd. Krushi Bhavan, Dinkarrao Desai Marg, Aarey Milk Colony, Goregaon (East). Mumbai 400 065.
Sub: Tender for supply of Micronutrient grade__________ confirming to Fertilizer (Control) Order 1985 with latest amendments.
Dear Sir,
This is with reference to your tender enquiry No. dated for supply of Micronutrients. We are submitting our offer for supply of Micronutrient grade________________confirming to Fertiliser (Control) Order 1985 as under. Name of the Micronutrient :______________________
Quantity offered :
Sr.No.
Packing 5kg 8 Kg 10 Kg
1 MRP Rs. Per pack
2 Basic Rate
3 Excise duty, if any
4 Maharashtra VAT
OR
5 C.S.T.
6 Freight
7 Insurance
Total FOR rate
The rates are for the material confirming to specification given in the enquiry letter & on FOR destination basis including Freight & insurance.
Physical appearance : Uniform Crystaline free flowing material
Lead period :
Credit Period offered :
Payment Term : - On back to back basis
Other Discount :
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FORMAT FOR DRC
We are submitting herewith the copy of dealer registration certificate (DRC) issued by Commissioner of Agriculture, Govt. of ___________& Source certificate (“O” Form. We are also having DRC issued by COA, Govt. of Maharashtra, copy of same is also enclosed / We are not having DRC of COA, Govt. of Maharashtra but will obtain the same. We are not having dealer registration certificate (DRC) but will obtain the same from Commissioner of Agriculture, Govt. of ____________ as well as from COA, Govt. of Maharashtra. Our supply capacity is _____ MTs. per month and we can supply _______ MTs per month to you. We are submitting the sample of _______________ to your Goregaon, Mumbai office.
We have read the terms & conditions including General Terms & Conditions of supply and hereby
confirm that the same are acceptable to us and binding on us.
Seal of the Tenderer Name & signature of the authorised signatory.
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For The M.A.I.D.C.Limited ( M.R.Prabhu)
Manager (Fert/proc.)