e- tender notice sub: tender for purchase of gypsum in govt. … · 2013-01-24 · e- tender notice...

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1 Ref No. MAIDC/Fertilizer/Gypsum/2013-14/10870 Date:-23/01/2013 E- Tender Notice Sub: Tender for purchase of Gypsum in Govt. Scheme. Dear Sir, Online Digitally signed Tenders are invited from reputed contractors/Transporters for supply of of approximate 80000 Mts. Gypsum having ISI 6046(1982) suitable for Agriculture purpose on the following terms & condition. Details would be as under and Tender should be submit online as per key dates of schedule. Total Requirement: Sr No. Details Period Qty (In Mts) 1 Gypsum 01.04.2013 to 31.03.2014 Around 80000 MTs 1) Item : Gypsum. Confirming to the following specification. 2) Specifications : Quality Specification : (On Dry basis) 1 Calcium Sulphate Dihydrate = 70% Min. (Content, percentage by mass On dry basis.) 2. Sodium content as (Na) = 0.75% Max. (Percentage by mass on dry basis.) SOURCE OF GYPSUM SHOULD BE MENTIONED CLEARLY 3) Quantity : 80000 MTs. 4) General terms. : General terms & condition governing the supply are Enclosed. The MAIDC Ltd. Reserves the right to alter/reduce and/or cancel in part or in full the said month wise delivery schedule, if found necessary due to the climate or other changed circumstances. -Sd- For The M.A.I.D.C.Limited ( M.R.Prabhu) Manager (Fert/proc.) MAHARASHTRA AGRO INDUSTRIES DEVELOPMENT CORPORATION LIMITED (A Govt. of Maharashtra Undertaking) (Registered under Companies Act, 1956) • Registered Office : Rajan House, 3rd floor, Prabhadevi, Mumbai 400 025. Telephone : 2430 8211 Fax : 24308618 Telegram : "KRUSHIUDYOG" • Branch Office : Krushi Udyog Bhavan, Dinkarrao Desai Marg, Aarey Milk Colony, Goregaon (East), Mumbai 400 065. Telephone : 29272027/28/29/31/32 Fax : 29272026 Telegram : "SUGRAS", Mumbai 400 065.

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Page 1: E- Tender Notice Sub: Tender for purchase of Gypsum in Govt. … · 2013-01-24 · E- Tender Notice Sub: Tender for purchase of Gypsum in Govt. Scheme. ... Dinkarrao Desai Marg, Aarey

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Ref No. MAIDC/Fertilizer/Gypsum/2013-14/10870 Date:-23/01/2013

E- Tender Notice

Sub: Tender for purchase of Gypsum in Govt. Scheme. Dear Sir, Online Digitally signed Tenders are invited from reputed

contractors/Transporters for supply of of approximate 80000 Mts. Gypsum having ISI 6046(1982) suitable for Agriculture purpose on the following terms & condition. Details would be as under and Tender should be submit online as per key dates of schedule.

Total Requirement:

Sr No. Details Period Qty (In Mts)

1 Gypsum 01.04.2013 to 31.03.2014 Around 80000 MTs

1) Item : Gypsum. Confirming to the following specification. 2) Specifications : Quality Specification : (On Dry basis)

1 Calcium Sulphate Dihydrate = 70% Min.

(Content, percentage by mass On dry basis.)

2. Sodium content as (Na) = 0.75% Max.

(Percentage by mass on dry basis.)

SOURCE OF GYPSUM SHOULD BE MENTIONED CLEARLY

3) Quantity : 80000 MTs.

4) General terms. : General terms & condition governing the supply are Enclosed.

The MAIDC Ltd. Reserves the right to alter/reduce and/or cancel in part or in full the said month wise delivery schedule, if found necessary due to the climate or other changed circumstances.

-Sd-

For The M.A.I.D.C.Limited ( M.R.Prabhu)

Manager (Fert/proc.)

MAHARASHTRA AGRO INDUSTRIES

DEVELOPMENT CORPORATION LIMITED

(A Govt. of Maharashtra Undertaking)

(Registered under Companies Act, 1956)

• Registered Office : Rajan House, 3rd floor,

Prabhadevi, Mumbai 400 025.

Telephone : 2430 8211

Fax : 24308618

Telegram : "KRUSHIUDYOG"

• Branch Office :

Krushi Udyog Bhavan,

Dinkarrao Desai Marg, Aarey Milk Colony,

Goregaon (East), Mumbai 400 065.

Telephone : 29272027/28/29/31/32 Fax : 29272026 Telegram : "SUGRAS", Mumbai 400 065.

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Index

Sr. No. Description Page No.

1 Instructions 3 to 4

2 General terms and conditions 5 to 6

3 Envelopes 7

4 Proforma – I (Company Information) 8

5 Instructions to bidders 9 to 11

6 Commercial form 12 to 13

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Instructions

HOW TO REGISTER

Bidders are request to register themselves at https://maharashtra.etenders.in

HOW TO GET A TENDER FORM:

Tender form along with terms and conditions can be downloaded from e-Tendering portal

https://maidc.maharashtra.etenders.in of the MAIDC. W. e. f. 23/Jan/2013 at 10:01 Hrs to

12/Feb/2013 at 16:00 Hrs.

COST OF TENDER DOCUMENT:

Tender Form Is Available free Of Cost.

EARNEST MONEY DEPOSIT:

Demand draft of appropriate amount mentioned. Rs. 1,00,000/- (One Lakh Only). E.M.D. by

Demand Draft drawn of any scheduled/Nationalize bank payable at Mumbai in favor of “The

Maharashtra Agro Industries Development Corporation Ltd.” and to be submitted in the

office of Maharashtra Agro Industries Development Corporation Ltd, Krushi Udyog

Bhavan,Dinkarrao Desai Marg, Aarey Milk Colony,Goregaon (East), Mumbai 400 065. on or before

14-02- 2013 during the office hours on working day.

The EMD alongwith technical documents should be marked as Technical envelop T1

submitted on or before 14.02.2013 manually at our Goregaon office.

The Tenders received without EMD may not be considered.

TENDER TIME SCHEDULE (KEY DATES)

The tender schedule is as under-

Sr.

No.

MAIDC Stage Vendor

Stage

Start Date

and Time

Expiry Date

and Time

Envelopes

1 Release Tender -- 22/01/2013

10:00

23/01/2013

10:00

2 -- Tender

Download

23/01/2013

10:01

12/02/2013

16:00

Commercial C1

Technical T1

3 -- Bid

Preparation

23/01/2013

10:01

12/02/2013

16:00

Commercial C1

Technical T1

4 Close For Technical

Bid

-- 12/02/2013

16.01

12/02/2013

17.00

Technical T1

5 Close For Price Bid -- 12/02/2013

16.01

12/02/2013

17.00

Commercial C1

6 -- Bid

Submission

12/01/2013

17.01

15/02/2013

13.00

Commercial C1

Technical T1

7 Technical Bid

Opening

-- 15/02/2013

13.01

20/01/2013

17.00

Technical T1

8 Price Bid Opening -- 15/02/2013

13.01

20/01/2013

17.00

Commercial C1

ONLINE INFORMATION

All bidders interested in participating in the on-line e-Tendering process are required to obtain

Class II or Class III Digital Certificates. The tender should be prepared & submitted online using

individual's digital signature certificate.

e-Tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been

provided on e-Tendering website in order to guide them through different stages involved during

e-Tendering such as online procedure for tender document purchase, bid preparation, bid

submission.

Dept Activity

Bidders Activity

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The interested contractors / bidders will have to make online payment (using credit card/debit

card/net banking) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service

provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission

stage of the tender schedule.

If any assistance is required regarding e-Tendering (registration / upload / download) please

contact GoM e-Tendering Help Desk on number: 020 – 2531 5555, 09167969614,

09167969614, 09167969604 (Pune Helpline), Email: [email protected]

For further information, please visit - https://maidc.maharashtra.etenders.in

The M.A.I.D.C. reserves the right to accept or reject any or all tenders either in part or full

without assigning any reason whatsoever.

Tender Opening The tenders will be opened at 13.01 Hrs. on 15/02/2013 the same day in presence of tenderers or their representative.

-Sd-

For The M.A.I.D.C.Limited ( M.R.Prabhu)

Manager (Fert/proc.)

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General Terms and Conditions

1. District wise rates are to be quoted in the enclosed schedule inclusive of cost of

Gypsum, excise, tax etc. transportation, loading and unloading, warai octroi etc. Corporation will not pay separate payment for Hamali and others.

2. The material will have to be delivered up to Panchayat Samitee/ Taluka Agriculture

Officer Level or any other agency mentioned in our dispatch schedule. In some rare cases, due to non availability of space in the godowns, Govt. Agencies request the transport contractor to deliver the material to other destinations, for which no extra cost will be paid.

3. The supplied Gypsum should be packed in new 50 Kgs HDPE bags as per the

specifications given below:

4. 1. Length :- 89 cms, Width- 56.2 cms.

2. Weight:- 80 gms, +- 3% individual bag & +- 2% Bal of 500 bags.

3. Printing:- As per our requirement.

4. Strength:- 67 kgf widthwise, 55 kgf lengthwise & bottom seam 24 kgf(min).

5. After considering moisture contents in the material, net weight should be 50 Kgs. Gypsum should be supplied in 50 kg.net weight packing in new HDPE bags with one side printing of MAIDC logo and allied information. In case bags are found less than 50 Kgs while weighing at the destination, it will be dealt with very seriously which please note.

6. The contractor should submit bills in triplicate along with copy of GR note from our

respective RO’s. The payment terms will be on back to back i.e. after receipt of the payment from Govt./COA.

7. In no case excess delivery will be accepted and if accepted the payment for the

excess delivery will not be made by the Corporation to the party.

8. The complete delivery should be made as per the schedule given in indent by MAIDC Ltd. Delay in delivery will be penalized @ 1% value of quantity undelivered per day and will be charged from the last date of delivery schedule for the particular destination. In case of delay, MAIDC will carry out the work from other agencies at the risk and cost of the contractor and EMD of the defaulting contractor will be forfeited. Timely supply will be the essence of the contract. Supplies should be completed within 8 to 10 days after receipt of firm indent/order at your end over e-mail/Fax.

9. The tender should be submitted online only before The last date of submission of

tender will be 12/02/2013 16:00 Hrs. and tender will be opened at 15/02/2013 13:01 Hrs. on the same day in the presence of tenderers or their representative if any.

10. The earnest money of Rs. 1,00,000/- ( Rs. One lac only) to be deposited by cash of

demand draft of any schedule bank in favour of MAIDC Ltd., payable at Mumbai along with the tender form the earnest money will be refunded within 90 days or after completion of contract and settlement of accounts in cases of successful tenderer.

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11. After receipt of confirm order from ADO, SAO Zilla Parishad supply order will be placed However placement of order will be at the sole discretion of MAIDC Ltd.

12. Managing Director of MAIDC reserves the right to accept or reject any or all the tenders or split the work order between more than one parties without assigning any reason whatsoever. The quantity of Gypsum mentioned in the tender notice is tentative.

13. Gypsum should be supplied after sun drying. Maximum Moisture % should not exceed 20%.If rejection is done on this basis M A I D C LTD will not pay any charges.

Quality Specification : (On Dry basis)

1. Calcium Sulphate Dihydrate = 70% Min.

(Content, percentage by mass On dry basis.)

2. Sodium content as (Na) = 0.75% Max

(Percentage by mass on dry basis.)

SOURCE OF GYPSUM SHOULD BE MENTIONED CLEARLY

14. If shortages in the total weight at delivery point is occurred the deduction will be made from the payment accordingly.

15. If contractor fails to supply Gypsum .stipulated time the contract may be terminated and new contract will be made by MAIDC with other bidders at their quoted rates. Besides this the earnest money deposit will be forfeited MAIDC will arrange new suppliers at risk and cost of defaulting supplier.

16. The supplier shall have proper valid sales tax registration in the state of Maharashtra. or outside State.

17. Sample of Gypsum, with name of sources/ manufacturer along with quality specification, should be submitted at the time of tender submission. Samples of Gypsum will be drawn from time to time during the period of supply, the same is to be analysed in Govt. Laborataory & if any quality problem is noticed heavy penalty will be levied which may please note.

18. Any liability occurring on account of non supply by the contractor will be recovered from the amounts payable to the contract.

19. Tender must be submitted in the enclosed format.

20. Supplier should not quote the rates to other parties after finalizing the tender and placement of order by MAIDC Ltd

-Sd-

For The M.A.I.D.C.Limited ( M.R.Prabhu)

Manager (Fert/proc.)

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Envelopes

Envelope ‘T1’ Technical Bid should contain following documents –

1) Copy of EMD DD.

2) Copy of Registration Certificate of Firm/Organization/Industry.

3) Copy of Company Information as per format enclosed (Proforma – I) on letter head of

firm.

4) Copy of Sales Tax Registrations (VAT & CST) VAT Registration and Clearance Certificate.

5) Copy of List of major suppliers on Company Letter head with zerox copy of Supply orders.

6) Copy Total annual turnover of last 2 financial years on Letter Head.

7) Copy of Income Tax Returns of last 3 years.

8) Copy of PAN card.

Envelope ‘C1’ Price Bid should be submitted on line only.

Rate : Rate should be on FOR Destination basis. Rate should be submitted with detailed bifurcation

such as Basic rate, Transportation, MVAT / CST, etc.

The envelopes C1 has to be filled online according the key dates of the Tender Schedule. Bidder

may not be able to fill any bids/quotes once the Bid Preparation date is expired.

If any discrepancy is found in submission of tender as specified above, the tender offer is liable to be

rejected.

The envelope ‘T1’ will be opened first.

Tender offer will be opened as per the schedule mentioned in the tender online. The online tender

opening will be done at our Goregaon office in presence of tenderers if remain present.

Yours Faithfully

For The M.A.I.D.C.Limited ( M.R.Prabhu)

Manager (Fert/proc.)

Important :

1) Tenders without EMD will not be considered.

2) The format of company information & Tender format should be filled completely in all

respects.

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Proforma - I

Format of company information

Name of the company:

Registered office address

Address for correspondence:

Name of the authorized signatory

Designation of the authorized signatory

Mobile No. of the authorized signatory

Name of the other contact person

Designation of the contact person

Mobile No of the contact person

Land line Nos of the company

Fax Nos of the company

e-mail address of the company

VAT TIN No. (Maharashtra sales tax)

CST Registration No.

PAN No. of the company

Bank details of the company for payments by RTGS

a) Beneficiary Name

b) Credit account No.

c) Centre (Location)

d) Bank Name

e) Branch address

f) Account type

g) IFSC Code

Also please enclose a cancelled cheque of above account for our ready reference.

Name & Designation of : Authorised Signature of Authorised signatory Bidder with seal. & Date

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INSTRUCTIONS TO BIDDERS

GENERAL INSTRUCTIONS: To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender and subsequently purchase the Tender Document and its supporting documents, kindly visit following e-Tendering website of Government of Maharashtra: https://maharashtra.etenders.in The Contractors participating first time for e-Tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-Tendering portal. A link for enrollment of new bidders has been provided on https://maharashtra.etenders.in All bidders interested in participating in the online e-Tendering process are required to procure Class II or Class III Digital e-Token having 2 certificates inside it, one for Signing/Verification purpose and another for Encryption/Decryption purpose. The tender should be prepared & submitted online using individual’s Digital e-Token. e-Tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been provided on e-Tendering website in order to guide them through different stages involved during e-Tendering such as online procedure for Tender Document Purchase, Bid Preparation, Bid Submission. The interested contractors / bidders will have to make online payment (using credit card/debit card/net banking) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule. If any assistance is required regarding e-Tendering (registration / upload / download) please contact GoM e-Tendering Help Desk on number: 020 – 253 155 55 (Pune Helpline), Email: [email protected].

PURCHASE AND DOWNLOADING OF TENDER FORM: The tender document is uploaded / released on Government of Maharashtra, (GOM) e-tendering website https://maharashtra.etenders.in. Tender document and supporting documents may be purchased and downloaded from following link of https://maharashtra.etenders.in.on e-Tendering website of Government of Maharashtra, https://maidc.maharashtra.etenders.in by filling Demand Draft details online. Subsequently, bid has to be prepared and submitted online ONLY as per the schedule. The Tender form will be available online only. Tender forms will not be sold / issued manually from Goregaon Office. The bidders are required to download the tender document within the pre-scribed date & time mentioned in online tender schedule. After expiry of the date and time for tender document download, Department / Corporation will not be responsible for any such failure on account of bidders for not downloading the document within the schedule even though they have paid the cost of the tender to the Department / Corporation. In such case the cost of the tender paid by the bidders will not be refunded.

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PREPARATION & SUBMISSION OF BIDS Both the Bids (Technical as well as Commercial) shall have to be prepared and subsequently submitted online only. Bids not submitted online will not be entertained. Online Bid Preparation TECHNICAL BID Following documents should be uploaded in Online Technical Envelope (T1) in PDF format, if required can be Zipped as well and then uploaded. These documents need to be digitally signed by individual contractor’s digital signature and uploaded during Online Bid Preparation stage. The list of documents for Technical Envelope is Given Separately.

COMMERCIAL BID All financial offers must be prepared and submitted online (An online form will be provided for this purpose in Online Commercial Envelope (C1), during Online Bid Preparation stage). Any bidder should not quote his offer any where directly or indirectly in Technical Envelope (T1). Note: During Online Bid Preparation stage, bidders are allowed to make any changes or modifications in the bid data uploaded by them in Technical (T1) as well as Commercial (C1) envelope. Once a bidder successfully completes the Bid Preparation stage(by generating the Hash Values for T1 and C1),system won’t allow him/her to make any further changes or modifications in the bid data.

Online Bid Submission During this stage, bidders who have successfully completed their Bid Preparation stage are required to transfer the data, already uploaded by them during Bid Preparation stage, from their custody to department’s custody. During this stage, bidders won’t have any capability to make any kind of changes or editing into technical as well as commercial data. EARNEST MONEY DEPOSIT (EMD) As per given in NOTICE DETAILS of the tender on working days. Offers made without Earnest Money Deposit shall be rejected.

INSTRUCTION TO BIDDERS FOR ONLINE BID PREPARATION & SUBMISSION During the activity of Bid Preparation, the tenderer is required to upload all the documents of the technical bid by scanning the documents and uploading it in the PDF format. This activity of uploading the documents as well as preparation of commercial bid and other Annexures enclosed with the tender (if any) should be completed within the pre-scribed schedule given for bid preparation. After Bid Preparation, the tenderer is required to complete Bid Submission activity within pre-scribed schedule without which the tender will not be submitted. Interested contractors / bidders will have to make online payment (using credit card/debit card/net banking/Cash Card) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule.

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Non-payment of processing fees will result in non submission of the tender and Department will not be responsible if the tenderer is not able to submit their offer due to non- payment of processing fees to the e-tendering agency. Detailed list of different modes of online payment to e-tendering service provider (E-Payment Options) has been provided under E-Tendering Toolkit For Bidder section of https://maharashtra.etenders.in . The date and time for online submission of envelopes shall strictly apply in all cases. The tenderers should ensure that their tender is prepared online before the expiry of the scheduled date and time and then submitted online before the expiry of the scheduled date and time. No delay on account of any cause will be entertained. If for any reason, any interested bidder fails to complete any of online stages during the complete tender cycle, department shall not be responsible for that and any grievance regarding that shall not be entertained. OPENING OF TENDERS :

on the date, specified in the Tender Schedule, following procedure will be adopted for

opening of the Tender.

A) ENVELOPE NO. 1 :- (Documents)(T1) First of all Technical Bid of the tender will be opened online to verify its contents as per requirements. If the various documents contained in this envelope do not meet the requirements of the Department, a note will be recorded accordingly by the tender opening authority and the said tenderer’s Price bid will not be considered for futher action and the same will be recorded. The decision of the tender opening authority in this regard will be final and binding on the contractors.

B) ENVELOPE NO. 2 :- (Financial Bid)(C1) This envelope shall be opened immediately after opened online of Technical Bid, only if contents of Technical Bid are found to be acceptable to the Department. in the presence of bidders who remain present at the time of opening of Price Bid.

-Sd-

For The M.A.I.D.C.Limited ( M.R.Prabhu)

Manager (Fert/proc.)

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Commercial Form (C1)

(This Form should be fill online only)

To,

The Dy.General Manager(Fert.) MAIDC Ltd. Krushi Udyog Bhavan, Dinkarrao Desai Marg, Goregaon (East), Mumbai – 400 065

Sub: Supply of Gypsum, having ISI Mark 6046(1982).

Ref: MAIDC/Fertilizer/Gypsum/2013-14/10870 Dated. 23/01/2013.

With reference to above, we are submitting herewith our tender Supply of Gypsum, having ISI Mark

6046(1982) required at various districts in Maharashtra State.

Specification : As per your specification mention in above tender.

T/L Qty. Offered :

Source of Supply :

Sr.No. Name of the District Rate / MT

(inclusive of all)

Qty Offered per month(Mts)

I KONKON REGION

1. Thane

2. Raigad

3. Ratnagiri

4. Sindhudurga

II NASIK REGION

5. Nasik

6. Dhule

7. Nandurbar

8. Jalgaon

III PUNE REGION

9. Ahmadnagar

10. Pune

11. Solapur

12 Satara

IV KOLHAPUR

13. Sangli

14. Kolhapur.

V AURANGABAD

15. Aurangabad

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16. Jalna

17. Beed

VI LATUR REGION

18 Parbhani

19 Hingoli

20. Nanded

21. Osmanabad

22. Latur

VII AMRAVATI REGION

23 Buldhana

24 Akola

25 Washim

26. Amravati

27. Yavatmal

VIII NAGPUR REGION

28 Wardha

29. Nagpur

30. Bhandara

31. Gondhiya

32. Chandrapur

33. Gadchiroli

We have read the terms and condition of the tender and hereby confirm that those after binding on us. Please find enclosed herewith EMD

Rs.100000/-by DD No………….…..dtd………………………..

We are submitting sample of material being supplied along with our tender.

-Sd-

For The M.A.I.D.C.Limited ( M.R.Prabhu)

Manager (Fert/proc.)