e-resources collection management anna grigson e-resources manager

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E-resources Collection Management Anna Grigson E-resources Manager. E-resources Collection Management. What are e-resources? Where are e-resources? How do users find e-resources? How do we select e-resources? How do we buy e-resources? How do we manage e-resources? Policy Practicalities. - PowerPoint PPT Presentation

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  • E-resources Collection ManagementAnna GrigsonE-resources Manager

    educating for professional life

  • What are e-resources?Where are e-resources?How do users find e-resources?

    How do we select e-resources?How do we buy e-resources?How do we manage e-resources?

    Policy PracticalitiesE-resources Collection Management

    educating for professional life

  • What different types of e-resources do you have at your institution? What are e-resources?

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  • E-books textbooks, monographs, reference worksE-journals scholarly journals, trade journals, magazines, newspapersOfficial documents reports, standards, legislation, law reports, grey literatureMultimedia maps, music, sound, images, films, computer gamesTeaching materials course packs, lecture notes, podcasts, tests, exam papersResearch materials datasets, theses, preprints, conference presentationsMetadata indexes, website directories, institutional repositories

    What are e-resources?

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  • Where are e-resources kept?Online or offline? Institutions server or external website?

    How do users access them?From on-campus, from home, from work?Using a computer, an e-book reader, a mobile phone?Via a screen or a screen reader? Where are e-resources?

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  • How do you search for e-resources?How do users find e-resources?

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  • Where do users search?Library catalogue, federated search, A-Z listsVLEs, reading list systems, portals, institutional repositoriesUnion catalogues, bibliographic databasesGoogle, Amazon

    How do users search?Full-text, abstracts or bibliographic metadata Structured or unstructured metadata

    How do users find e-resources?

    educating for professional life

  • Text and mediaFormal and informal publicationsIndividual items, bits of items and collectionsContent and metadataIn-house content and third-party contentOwned, leased and free contentWhat is an e-resources collection?

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  • How do we select e-resources?Quality and relevanceAvailabilityLicenceAccess

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  • AvailabilityWhat can we get in e-format?

    Good availability scholarly journals, STMIncreasing availability special collections, multimedia, social sciences & humanitiesPoor availability trade journals, textbooksHow do we select e-resources?

    educating for professional life

  • LicencesWhat we can do with the content?

    Authorised users staff, students, alumni, visitorsAuthorised site(s) single or multi-site, campus or off-campus, UK or overseas Authorised uses print, copy, ILLs, course packsVendors responsibilities maintaining the serviceYour responsibilities monitoring for misuseHow do we select e-resources?

    educating for professional life

  • AccessWill users be able to access and use the resource easily?

    Interface quality quality of search, usabilityTechnical issues accessibility, browser support, device supportTools downloading, printing, exporting to RefWorks Authentication IP, Athens, Shibboleth, passwordHow do we select e-resources?

    educating for professional life

  • Business ModelsDetermine what we get for our money

    Payment type one-off purchase, subscriptionDuration of access perpetual, annual, pay-per-viewExtent of access limited or unlimited, users or usesContent individual items, fixed collections, changing collections, pick n mix collections

    How do we buy e-resources?

    educating for professional life

  • CostsDetermine what we can afford!

    Price VAT, currency fluctuationsAdditional fees access fees, maintenance feesTerms multi-year deals, minimum spend, link to print, price capsDeals consortia discounts, national deals, open access

    How do we buy e-resources?

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  • Who selects content?Subject librariansE-resources teamUsers

    Who buys content?Acquisitions staffJournals staffE-resources teamWho selects and buys e-resources?

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  • Do we need to catalogue e-resources?

    What metadata do we need?MARC, XML, Dublin Core, ONIX

    How do we get metadata?In-house, vendor MARC records, Knowledge Bases

    How do we link users from search results to content?Deep links, link resolvers, OpenURLs and DOIs

    How do we make e-resources findable?

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  • Data number of searches / sessions / full-text accesses, search termsSources from vendors, from library systemsStandards COUNTER, ICOLC, SUSHIAnalysis most popular resources, value for money How do we know if e-resources are being used?

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  • Right to access content?Risks no rights, terms changeSolutions licence, codes of practice

    Ability to access content?Risks technical or commercial failure Solutions local hosting, archives (LOCKSS, Portico)How do we preserve our e-resources?

    educating for professional life

  • Who catalogues resources?CataloguersE-resources team

    Who maintains the collection?E-resources teamSystems & IT teams

    Who promotes e-resources and trains users?E-resources teamSubject librarians

    Who manages e-resources?

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  • What systems do they use?existing LMSERM systemspreadsheets

    Who manages e-resources?

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  • Defines why we have a collectionwhose needs it should meet staff, students, visitorswhat needs should it meet teaching, learning and researchIs determined by high-level information strategyDetermines selection and preservation decisionsActs as a quality benchmark is the collection fit for purposehow does it compare to other institutions

    What is an e-resources collection policy?

    educating for professional life

  • User needswho are the users and what do they need?where and how they want access?

    Range of contentwhich subjects?which formats print, online or both? new resources or old?What is an e-resources collection policy?

    educating for professional life

  • Holdings and accesswhere is access available in-house or in other libraries?who gets access?how long do we need to maintain access?

    BudgetFunds separate print / e funds? for each department?Planning currency / VAT variations, multi-year dealsRunning costs space costs vs staff / support costsWhat is an e-resources collection policy?

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  • A day in the life of an e-resources manager

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  • Questions?Anna Grigsonanna.grigson@rhul.ac.uk

    educating for professional life

    *OverviewWhat is an e-resources collection?What is involved in managing it?

    High-level policy and strategyBig issuesMajor trendsHot topics

    Day-to-day practicalitiesKnotty problemsSkills for e-resources managementHow it compares to print collection management***Do you think users search expectations have changed?Do they expect the library catalogue to provide full text searching?Do they expect the library catalogue to provide an Amazon-quality search experience (book covers, ratings etc)?*E-resources very different to physical collectionsPrint = traditional formats / E-resources = all sorts of formats

    Print = collection is in the library (and in your control) E-resources = all over the place (and in someone elses control > lots of management issues such as usage rights, tech support)

    Print = Search in a catalogueE-resources = All sorts of ways to find them (lots of policy issues)

    How do we set about building a colle