e nvironmental scan enrollment management commission college of lake county 05.08.09
TRANSCRIPT
ENVIRONMENTAL SCAN
Enrollment Management Commission
College of Lake County
05.08.09
2
ENROLLMENT MANAGEMENT PLANNING
• Environmental Scan• Internal• External
• SWOT Analysis
• Critical/Strategic Issues
Situation
• SMART Goals
• Objectives• Key
Performance Indicators
Target
• Plan to achieve goals
• Assessment
Path
3
SITUATION: ENVIRONMENTAL SCAN PROCESS
Gathering of Data and
Information
SWOT Analysis
Identification of Critical
or Strategic Issues
Environmental
Scan
Set Vision and
Strategic Goals
4
ENVIRONMENTAL SCAN: PESTO ANALYSIS (EXTERNAL)
P olitical
E conomic
S ocio-cultural
T echnological
O ther: Demographic, Fiscal, Education
5
ENVIRONMENTAL SCAN: INTERNAL ANALYSIS
Students: Enrollment Indicators
Students: Learning outcomes, retention, satisfaction, and other indicators
Institutional: Academic offerings
Institutional: Financial Aid and Other Student Services
Institutional: Physical and Technology Infrastructure
Institutional: Faculty and Human Resources
Institutional : Revenues/Expenditures
6
ENVIRONMENTAL ANALYSIS: SWOT ANALYSIS
StrengthsWeaknesse
s
Opportunities
Threats
Internal
External
Positive
Negative
7
ENVIRONMENTAL SCAN: CRITICAL/STRATEGIC ISSUES
Critical and Strategic Issues
Implica-tions
SWOT Analysis
Data/Trends
Vision Strategic Goals
8
ENVIRONMENTAL SCAN COMMITTEE
Enrollment Management Commission
Environmental Scan Committee
Team A:General Enrollment/ Recruitment/ Demographics
Team B:Academi
c Offerings
/Economy
/Competit
ion
Team C:Retentio
n/Graduati
on/Student Success/Advisem
ent
Team D:Resources
/Facilities/Faculty &
Staff/Budget /
Technology
TEAM MEMBERS
Team
A
• Karen Hlavin
• Evelyn Schiele
• Deb Michelini
• Krysty Anderson
• Mary Charuhas
• Viki Cvitkovic
• Al Baldwin
• Sue Sands
Team
B
• Fred Scheu
• Rafael Ortiz
• Rich Haney
• Ali O’Brien
• Stephanie DeCicco
• Roland Miller
• Bob Kerr
• Brenda Miller
• Hans Habeger
• Sylvia Johnson
Team
C
• Felicia Ganther
• Arlene Santos-George
• Julie DeGraw
• Darl Drummond
• Rodolfo Ruiz Velasco
• Jeorge Tennin
• Sergio Ballard
• Trish Andrews
• Christine Postelnick
• Colleen Opal
Team
D
• Nancy McNerney
• Sue Yasecko
• Lisa Yanez
• Peggy Pugesek
• Ted Johnson
• Kam Sanghvi
• Rhonda Winn
• Inderjit Saini
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ENVIRONMENTAL SCAN PROCESS
• Purpose:• Gather data and
information• Interpret and
discuss• Facilitate
participatory process
Form Team
s
• Purpose:• Identify relevant
trends (external and internal)
• Provide evidence for opportunities, and issues
• Use for SWOT Analysis
Gather Data and
Information (Intern
al/Extern
al)
• Purpose• Provide forums
(e.g., brown bags) for open discussion about data and information. Also get more information.
Engage CLC Faculty/Staf
f
April/May 2009 May-August 2009 September 2009
ENVIRONMENTAL SCAN PROCESS, CONT’D
• Purpose:• Provide
comprehensive report for evaluating strengths, weaknesses, opportunities, and threats.
Prepare Draft Environmental Scan (Internal/External)
• Purpose:• Through
stakeholders’ participation, identify strengths, weaknesses, opportunities, and threats.
• Identify implications or critical issues or trends.
SWOT Analy
sis Works
hop(1
day)
• Purpose• Provide important
information and direction for the Enrollment Management Plan
Prepare
Final Environment
al Scan Repor
t
October 2009 Early Nov 2009 Late Nov 2009
ENVIRONMENTAL SCAN PROCESS, CONT’D
Enrollment Manageme
nt Commission appro
val
EMC present
Environmental Scan Report to GCC
Enrollment Manageme
nt Plan
Dec 2009 Jan 2010 Feb- ? 2010
13
TEAM PROCESS: HOW TO DO THE ES?1
Initial meeting: Select co-chairs
Schedule 2x/month meetings
2Review the questions
about enrollment management that
need to be answered by your team.
3Identify data and
information needed to answer the questions
for your team.4
Identify sources of data and information. This can include IEPR reports, federal and
state data and reports, academic journals,
newspapers, magazines, professional
publications, etc.
5IEPR staff will put all these information on
the Masterfile of Environmental Scan
Questions, Data/Information, and
Sources6
Attend Environmental Scan Committee meeting on 06.05.09. Share progress with entire
group. Discuss challenges and
solutions.
Data Masterfile
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TEAM PROCESS, CONT’D
7 Assign
data/information collection to team
members.
8Bring a packet of data and information you
collected to your meetings.
9For each relevant and
important data or information you collected,
bring a filled-out Environmental Scan
Trend/Implications Form (ESTI). DO NOT FILL OUT
THE RANKING. Be prepared to share your trend
/implication to the team discussion.
10Discuss the
data/information you collected. Add
comments to the Comment part of the
ESTI Form.
11As a group, rate each trend
you discussed. • Rating: • 1: Highly important• 2: Moderately
important• 3 : Important
12Give your filled out
ESTI Forms to the IEPR Staff in your team.
ESTI Form
15
TEAM PROCESS, CONT’D
13IEPR staff will add to the
Masterfile of Trends, Implications, and
Ranking.
14Attend
Environmental Scan Committee meeting on 07.10.09. Share progress with entire
group. Discuss challenges and
solutions.
15Repeat Steps 8-13
16Each team’s IEPR staff member will download their
team’s Trends/Implications/Ranking into a report.
Distribute to members for comments.
17IEPR staff will
compile all Individual Team
Trends/Implications/Ranking report and
Evelyn Schiele/Arlene SG will prepare a
Draft Environmental Scan for Discussion
Purposes Only. Draft will be distributed to
all ESC members.
18During Fall
Orientation, attend the Enrollment Management
Commission/Environmental Scan session.
Discuss the Draft Environmental Scan. Clarify trends, make comments. Review
ratings.
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TEAM PROCESS, CONT’D19
Schedule a brown bag or other informational
session for CLC faculty & staff to
give their input for your team. These sessions are open
discussion and may lead to more information
gathered by your team
20ES and ASG prepare Final Environmental Scan to be used for
SWOT Analysis. Distribute to members.
21SWOT ANALYSIS
22FINAL
ENVIRONEMNTAL SCAN
23APPROVAL OF
ENVIRONMENTAL SCAN BY ENROLLMENT
MANAGEMENT COMMISSION
24INTEGRATE OR
INCORPORATE INTO CLC’S STRATEGIC
PLAN
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TEAM PLANNING
Select your co-chairs Schedule 2x/month meetings in May-July,
2009 Review the checklist of tasks, deliverables,
and deadlines Review the Masterfile for Data and Sources Review the Environmental Scan
Trends/Implications Form
18
QUESTIONS?