E+ liikkuvuus tapaaminen 26.4.2017 -best practice puheenvuoro Hanken

Johanna LiliusManager, International Partnerships and Exchange

© Hanken Svenska handelshögskolan / Hanken School of Economics, www.hanken.fi

Staff involved in E+

» International Coordinator, outgoing exchange (advice, LA)» International Coordinator, incoming exchange (advice, LA)» International Coordinator (MT+, OLS, reporting, outgoing exchange) » International assistant (”Excel check file” incl. E+ documentation)» Career Services, internships (advice, E+ admin)» Erasmus Coordinator (E+ applications, financial agreements, bilateral

agreements, reporting)» Associate Dean, Research and International Affairs (signing of

agreements)

» Office of Study Affairs

» Office of Budgeting and Accounting

» Stiftelsen Svenska Handelshögskolan

» Human Resources, staff exchange

» Student Union

© Hanken

Frågeställningar

» tutkintoihin sisältyvä liikkuvuusjakso ja sen vaikutukset Erasmus+ -liikkuvuuteen määrällisesti ja laadullisesti

» EU-tuen hallinnointi ja tuen tehokas käyttö (tukea ei teiltä palautunut!)

» osallistujapalaute (teillä jokainen liikkuja täyttänyt EU Surveyn – hienoa!)

© Hanken

Erasmus+ feedback 2015-2016

HELHETSPOÄNG 96

Förverkligande, kvalitetsmässigaprioriteringar (högst 40)

38

Förverkligande; kvantitativa prioriteringar och användning av mobilitetsstöd (högst 40)

39

Effektivitet och spridning av resultat (högst 20)

19

© Hanken

Background

» Decision by the Board of Hanken 2007: introduction of a mandatorysemester abroad as of academic year 2009-10

-> first students out in autumn 2011

» BSc level, 3rd year

» 60% of the students were mobile before the reform

» Exchange also an opportunity for MSc students (and PhD students)

Increase in also

» Erasmus+ students (outgoing and incoming)

» Erasmus+ partner universities

Incoming mobility 2012-2016

© Hanken

Utländska studerande vid Hanken minst 3 mån (kandidat- och magisternivå)

2012 2013 2014 2015 2016

Utbytesprogrammet på kand & mag-nivå

NORDPLUS 3 5 3 4 3

ERASMUS 91 98 94 92 110

Övriga samarbetsavtal 44 38 46 57 54

SUM 141 141 143 153 167

Outgoing mobility 2011-2016

Hankenstuderande utomlands minst 3 mån

2011 2012 2013 2014 2015 2016

Utbytesprogrammet kandidat- & magisternivå

NORDPLUS * 17 4 13 7 5 7ERASMUS 44 105 90 128 112 128Stiftelsen Svenska Handelshögskolan

51 62 63 75 84 86

Freemovers (ingen finansiering från Hanken)

12 3 1 7 7 13

Praktikantprogrammet kandidat- & magisternivå

Stiftelsen Svenska Handelshögskolan

8 18 20 19 19 14

ERASMUS 16 11 23 22 24 42CIMOs program 1 1 0 1 4 2Freemovers (ingen finansiering från Hanken)

2 1 3 2 0 3

SUM 151 205 213 261 255 295

© Hanken

International partnerships by continent

Asia and Oceania; 29

Europe; 85

Africa; 2 North and South America; 13

© Hanken

Student exchange agreements in Europe (incl. Russia and CH)

Austria; 4

Belgium; 3

Czech Republic; 1

Denmark; 3

Estonia; 1

France; 11

Germany; 13

Greece; 1Hungary; 1Iceland; 1

Italy; 3

Latvia; 1Lithuania; 1Norway; 2

Poland; 2

Portugal; 3

Russia; 6Slovakia; 1

Slovenia; 1

Spain; 4

Sweden; 8

Switzerland; 4

The Netherlands; 5

United Kingdom; 4 Ireland; 1

© Hanken

What does the mandatorysemester abroad mean?

An obligation for Hanken to

» plan the programmes so that the studies can be completed in 3 years– mobility window

» offer excellent exchange places abroad

» smoothly transfer credits completed abroad

» give financial support to the students

» include the credits completed abroad in the degree certificate

» give good service to incoming and outgoing exchange students

QUALITY!

How to maintain quality in mobility?

© Hanken

Quality of mobility – mandatorysemester abroad strategically plannedand implemented

Partner universities» selected carefully (guidelines for selection of partners)» monitored – agreements can be terminated-> credit transfer process -> all courses automatically transferred

Students» No academic tourism – full-time studies (30 ECTS)» Selection criteria; incomings and outgoings (e.g. language skills)» Courses in English, admin services, accommodation

Administration - clear processes» ”Excel check file” including Erasmus+ documents» Credit transfer process – centrally organised

© Hanken

Mandatory semester abroad-administration and quality

» Several administrators involved -> each has an area of responsibility

» Revised administrative processes implemented due to mandatory semester abroad -> Erasmus+ ”easy” to implement

» E+ admin steps and E+ documents included in the student workflow in the database Mobility Online

» ”Excel check file” - all important documents and reports

© Hanken

Steps in the student workflow in MobOn

© Hanken

Steps after the exchange in MobOn

© Hanken

”Excel check file”- administrator

© Hanken

Host institution LA

Erasmus rapport Mobility Tool

OLS del 1

OLS del 2

Kurs-beskriv

LoC Stay From (+Mobben)

LoC Stay to (+Mobben)

Hanken rapport

Transfer of Credits

Betyganlänt ECTS

Skickattill SB

University of St Gallen ok n/a n/a n/a ok 19.9.2016 23.12.2016 ok ok 1.2 24 2.feb

VU University Amsterdam Faculty of Economics and Business Administration ok ok ok ok 31.8.2016 31.1.2017 ok okCatholic University of Eichstaett-Ingolstadt ok ok ok ok 26.9.2016 9.2.2017 ok okFudan University School of Management ok n/a n/a n/a ok 30.8.2016 4.1.2017 ok ok 6.3 26 6.marYonsei University School of Business ok n/a n/a n/a ok 1.9.2016 21.12.2016 ok ok 2.2 30 28.marUniversity of Mannheim ok ok ok ok ok 25.8.2016 16.12.2016 ok ok 24.2 27 27.feb

Mandatory semester abroad-quality

» Transfer of credits – centrally managed by adminsince 2012

» Easier for students and faculty (partners selectedcarefully)

» Transparent» Smooth and faster» Equal for all

» Learning goals

» -> systematication, areas of responsibility, control

© Hanken

Learning goals for the mandatory semester abroad

Efter avklarad studieprestation:

» har du en djupare förståelse för mångfald

» har du en internationell syn på ekonomiska vetenskaper och kan verka i en internationell miljö

» kan du använda de internationella erfarenheter du fått under utlandsstudierna i dina fortsatta studier och på dina framtida arbetsplatser

© Hanken

Assurance of Learning regarding the semester abroad

» i. Reflect upon how the intercultural experiences (positive and/or negative) during your exchange semester have helped you develop

» a) your self-understanding and» b) ability to relate to others and» c) respect for difference

» ii. How has your knowledge of business-related disciplines developed during the exchange

» a) what new insights or perspectives have you gained?» b) How has the international environment contributed to the insights?

» iii. Reflect upon how you could make use of your intercultural experiences in your studies at Hanken and at future workplaces.

© Hanken

Administration of E+ funds

» E+ scholarship at Hanken – students know the exact sumin advance:

» E+ part – according to E+ rules (LoC)

» Hanken top up – decided afterwards

-> 100 % of the scholarship is payed before the exchange

» No refunds needed – the Hanken top up can be adjustedafter the LoC has been handed in

© Hanken

Does Erasmus+ administration always mean quality?

» Erasmus+ language test OLS» Completed too late – should be done already at the selectionstage

» LoC – often used differently at different universities –problematic

» Semester dates (including orientation and exams)

e.g. 1.2-20.6-> 1.2-31.7 (?!) but the academic year ends 31.7...

» Full time studies required – why are the exact dates so important?

-> Semester dates instead

© Hanken