e-learning module flow guide gl 31 income certification
TRANSCRIPT
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E-Learning Module Flow Guide
GL 31 Income Certification
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Title PageTitle will be set in Georgia font. Wells Fargo LogoRed and Gray Wells Fargo Color Palette
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E-Learning Navigation
How to use the E-Learning Module
Navigation Tips
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Goals and Objectives Understand certification
process Navigate within GL 31
application Review Reports Certify Au’s Record and clear Exceptions Assign Designee Access
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Application OverviewThe Income Statement GL31 Certification process is a critical control for ensuring the integrity of the information in the General Ledger. It is a mandatory monthly requirement.
A web-based tool is used by AU Managers to perform monthly reviews and certifications of income and expense transactions on their GL31 reports. It is a part of financeWeb.
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Application Access
GL31 AU Managers automatically have access to the application. If you are an AU Manager and do not have access contact your group controller.
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Terms and Definition AU: Accounting unit Review: The process of ensuring all
entries posted to income and expense accounts are accurate and reasonable.
Certify: The action the AU Manager takes to confirm that entries posted to income and expense accounts are indeed accurate and reasonable.
Exception :A questionable or unexplained income and expense transaction $10,000 or greater
Designee: Team member(s) to which an AU Manager delegates the Review process.
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Logging OnAccess to the GL31
certification application is achieved through Finance Web. At this time we will demonstrate how to login to the application. Click next to begin.
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Logon Animation
Next series of slides will show the logon process.
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Dashboard After logging in, the GL31
Certification application launches. We will now discuss each section within the application. Click next to continue.
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Dashboard Animation
The dashboard serves as the main page in view. It allows users to navigate through the application. The following sections are available. Broadcast Message. The Broadcast Message contains important information and informs users of any system problems, announcements, etc.
Item highlights and explanation pops up.
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Dashboard Animation cont. AU’s Awaiting My Certification or Review. Since Review Designees do
not have the authority to Certify, they see A use Awaiting My Review. Within this section users review, re cord exceptions, add resolution details and AU Managers certify reports. The number of current reports and overdue reports is available at a glance within the dashboard.
AU’s Awaiting Clearance of Outstanding Exceptions. This section serves as a holding area for exceptions being researched. Resolution details are entered here and AU Managers Clear exceptions. The number of reports containing exceptions as well as the number of outstanding exceptions is also available on the dashboard.
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Dashboard Animation cont.
Certification History. Thirteen months worth of certification history is stored here.
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View Reports Before an AU Manager or
designee does anything to a report they must view it. Reports are viewed from the AU’s Awaiting My Certification or Review section.
At this time we will walk through the process of viewing a report. Click next to continue.
Text Captions: View Reports
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View Report Animation Within AU’s Awaiting My Certification or review, a list of AU’s the
Manager or Designee is responsible for displays. Within the list is a column for Total Income and Total Expenses, as well as the number of transactions in the report.
Next few slides show the view report sequence.
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Assign Au’s
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AU’s Animation Next few slides show how to assign AU’s
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Exceptions Record View Add Clear
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Exception Animations Next few slides demonstrate how to manage
exceptions.
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Certify AU’s
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Certify Animation Next slide show’s how to certify an AU
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GL 31 Administration Assign Designee
Status Update Messages
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Administration Animation Next few slides demonstrates assigning
Designee Status Updating Broadcast messages
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Key Concepts Review the key
concepts of the course.
Key concepts transitions in one at a time.
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End of Course End of course slide
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Author Credits Author credit Names scroll in the
light gray bar.