e cloud athens-wp7
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Europeana Cloud - Progress and Financial Reporting, Geoff Butters, 19 March 2014, AthensTRANSCRIPT
Progress and Financial Reporting
Geoff Butters, MDR Partners
19 March 2014, Athens
Progress & Financial reporting is part of WP 7: Project Management
Mary Rowlatt
Mary is getting better slowly but surely. I spoke to her last Saturday and she was quite bright and cheerful!
Progress and Use of Resources reports
All these are absolutely fine!!
The level of detail in the Use of Resources reports is what is wanted.
Thank you all for doing such a good job on them!
Financial reports in the NEF
These also seem fine in most cases
• A few need some additional detail and I have written to those partners.
The EC Project Officer and Finance Officer may still have queries after we submit.
• We will need to answer those queries by email.
• We may need to make changes in the NEF.
Level of Detail to be reported for the EC
for Personnel costs
the people that worked;
• their name and/or position / seniority;
• the WPs they worked on;
• the person-months per WP. (backed up by timesheets showing hours)
for Other costs (Travel costs only for most partners) -
• Travel costs should be divided into
• (1) plane/train/car fares, and
• (2) accommodation & subsistence.
• Who, or at least how many people, travelled;
• The reason (project meeting, a conference for dissemination, etc);
• Dates of travel (they must be within the reporting period);
• Where (City/town & Country);
Level of Detail to be reported for the EC
for Personnel costs
the people that worked;
• their name and/or position / seniority;
• the WPs they worked on;
• the person-months per WP. (backed up by timesheets showing hours)
for Other costs (Travel costs only for most partners) -
• Travel costs should be divided into
• (1) plane/train/car fares, and
• (2) accommodation & subsistence.
• Who, or at least how many people, travelled;
• The reason (project meeting, a conference for dissemination, etc);
• Dates of travel (they must be within the reporting period);
• Where (City/town & Country);Out
of
Date
Maybe
Out of
Date
Level of Detail to be reported for the EC
for Other costs (including Travel) in the NEFNew guidelines apply
• They are on Basecamp https://basecamp.com/1768384/projects/561931-europeana-cloud/messages/22169182-easier-nef
BUT full details will still have to be reported in the Use_of_Resources reports to the project manager.
Level of Detail to be reported for the EC
for Personnel costs
• the people that worked;
• their name and/or position / seniority;
• the WPs they worked on;
• the person-months per WP. (backed up by timesheets showing hours)
• At a meeting with the Project Officer, Marcel Watelet, he intimated that the level of detail in the NEF might be less, BUT full details will still have to be reported in the Use_of_Resources reports to the project manager, and you must keep timesheets.
This point Maybe Out of Date
Financial reports in the NEF
• Most of you have already completed the NEF satisfactorily, thank you!
• For those few that have not
• The NEF MUST BE completed BEFORE Friday 28th March
• If we leave it to the last minute there might be a problem and we could be late!
So please, please complete yours by next Monday 24th to give me time to make any changes
Don’t forget to Finalise it!
Let me know when you have done it.
Payment modalities
Project = 36 months:
First pre-financing already paid - you should have received it
56% of Community contribution was actually paid
Two further pre-financing payments after 12 and 24 months:based on annual financial statements being accepted
Pre-financing + interim pre-financing limited to 90% of maximum Community contribution (retention of 10%)
Final payment based on financial statements being accepted, = outstanding balance