USERS MANUAL

E-BOOKING VEHICLE SYSTEM

Department of Information and Communication Technology

DISEMBER 2014

User Manual

Manual guide

An application like Dreamweaver and XAMMP need to be install on a computer to make sure a PHP coding can be run on browser. All coding for development of E-Booking Vehicle System is store on C:\xampp\htdocs\Final. The first step for run this system is by opening a web browser like Internet Explorer, Google Chrome, Mozilla Firefox and the other browser by typing in url browser http://localhost/Final/index.php. Chose an index.php is to run and display the start page for E-Booking Vehicle System.

For the first step, user need to ask Admin to register for them an account to login into E-Booking Vehicle System.

1. LOGIN PAGE

After user get their account from Admin, user can login by insert their email and identification as password. By the default, password will give as user identification number. After user login for the first time, the system will ask for user to change their password for more secure for the account. All the type of the user can login from this form which mean this login form can login by admin level, KJ level, Vehicle Unit level and normal user.

2. ADMINS HOMEPAGE

This admin page for admin management which mean that admin can manage for user data, driver data and vehicle data.

3. USER SETTING ADMINS PAGE

This page about add the new information user into database which to register an account for user, delete the data of user and update the data of user.

4. DRIVER SETTING ADMINS PAGE

This page about add the new information driver into database, delete the data of driver and update the data of driver. To make easier admin to recognize the driver, admin can upload picture of driver into database and set the picture for the driver.

5. VEHICLE SETTING ADMINS PAGE

This page about add the new information vehicle into database, delete the data of vehicle and update the data of vehicle.

6. VEHICLE CATEGORY MANAGEMENT ADMINS PAGE

This vehicle category management is to allow admin add new category of vehicle which mean that if new category like ferry is add in vehicle unit, admin can add new vehicle category for ferry in database.

7. NORMAL-USERS ( APPLICANT ), HEAD OF DEPARTMENTS AND VEHICLE UNITS HOMEPAGE

This main page user display explanation of E-Booking Vehicle System and there are submenu which is to allow user to edit their profile, do a new book for vehicle and to check their status of booking or their history of booking.

8. BOOKING MANAGEMENT PART 1 NORMAL-USERS PAGE

This booking management page is to user make their booking. User need to choose vehicle that their want to book. There are six category of vehicle that available to user to choose.

9. BOOKING MANAGEMENT PART 2

This part of booking management is allow user to pick a date for their reservation. User need to pick date for departure and return.

10. BOOKING MANAGEMENT PART 3

After user pick date for their booking, user need to complete their booking detail such as purpose/reason, address, time details, passenger details and user can upload their support document if they have. All the form need to fill in by user and form cannot be sent if user leave empty form.

11. BOOKING MANAGEMENT PART 4

After form sent it will proceed to this page and display all the information for Vehicle Booking Request (VBR) and Booking Detail. In the VBR, there are applicant information and VBR number and status. For booking detail will be display all information that user sent to the system. From this part, user allow to print this form for backup and prove that their booking have been made.

12. CHECK FOR BOOKING STATUS AND BOOKING HISTORY

After completed the booking, user can review their booking and their booking status. This list of booking will displayed date create of booking, VBR number, purpose for booking, attachment file and booking status. Attachment that display in the list are attachment file that upload by user which mean the support document that upload by user at booking form. For the booking status will be display by the status booking which mean if the booking goes to head of department and waiting for approval the booking status will be display waiting for approval by head of department.

13. PENDING REVIEW FOR HEAD OF DEPARTMENT, DIRECTOR AND VEHICLE UNIT PAGE

This pending review VBR is for Head of Department, Director and Vehicle Unit to give their approval to reservation that make by applicant.

14. APPROVAL PAGE FOR HEAD OF DEPARTMENT AND DIRECTOR

This page about only giving the approval or reject status to booking by Head of Department or Director.

15. APPROVAL PAGE FOR VEHICLE UNIT

This page almost same purpose to approval page by Head of Department and Director but this page more to setup the vehicle which is Vehicle Unit need to setup the registration number of vehicle, driver, travel status and give the remark. This approval cannot be done if Head of Department and Director not give their approval or reject the booking. After Vehicle Unit done for this approval, the booking status will be displayed Vehicle Booking Completed and user can print the completed booking form.