duke of edinburgh student and parent booklet

14
Duke of Edinburgh Expedition Student and Parent Information Booklet [email protected] Welcome to your DEAS Expedition with Somerset! In this Booklet you will find information for your expedition, helpful Fact Sheets and info about how to get your Journey Reports signed off through Somerset. Important Information WHAT TO BRING Gear and Equipment Please find in this booklet an Equipment List with Essential Items and Recommended Items and items not to be brought. If you hired or purchased equipment when you registered it will be ready and waiting for you upon arrival If you would like to hire or purchase any, or more, equipment please re-visit the Registration Page and head to the ‘Additional Items’ event relevant to your expedition. Please also find in this booklet helpful Fact Sheets on sleeping gear, tents, raincoats, treating blisters etc Food and Water You are required to bring all meals and snacks for the duration of the expedition, as well as a small emergency meal. Bronze – 2 Lunches, 1 Dinner, 1 Breakie and Snacks Silver – 3 Lunches, 2 Dinners, 2 Breakies and Snacks Gold – 4 Lunches, 3 Dinners, 3 Breakies and Snacks Please note; if you are on a Bronze Preliminary Training and Practice Expedition - Lunch and Dinner and snacks will be provided for the Training Day and Breakfast the following morning will also be provided. (You will need to bring along meals and snacks for the expedition phase, see Bronze requirements above) Please find in this booklet a Fact Sheet with meal and snack suggestions – think lightweight, nourishing and easy to prepare and eat. You will need bottles for 3 Litres of water – these can be filled at camp. You will not require any purification products. Trangia Cookers will be provided for all participants in the group to use – please do not bring any cookers, matches or fire-lighters. You will need to bring a mess-kit to eat your meals. Bring only the bare minimum and choose meals that support this. Medicals, Medications and First Aid Items Somerset Group Leaders carry a comprehensive First Aid Kit and are trained in appropriate levels of Remote Area First Aid. Bring along a small supply of Bandaids, bite cream etc just for your personal use - in zip lock or water proof bag. The Somerset First Aid Kits contain some non-prescription medications – typically paracetamol, antihistamine and gastrolyte. (if you have restrictions on the use of these medications it should be detailed on your medical form, if not please email to update) If you are bringing along your own brand of the non-prescription medications to use - please make this known to your Group Leader on arrival and also make it known to your GL if you take any whilst on expedition. Asthma Please ensure that you have noted your severity and treatment plan on our medical form – if not please email to update. Please bring your own medications (enough for the duration + any spares as appropriate) and a copy of instructions and your treatment plan. When you have met your Group Leader please make it known to them where in your rucksack your medications are located in

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Page 1: Duke of Edinburgh Student and Parent Booklet

Duke of Edinburgh Expedition Student and Parent Information Booklet

[email protected]

Welcome to your DEAS Expedition with Somerset!

In this Booklet you will find information for your expedition, helpful Fact Sheets and info about how to get your

Journey Reports signed off through Somerset.

Important Information

WHAT TO BRING Gear and Equipment

Please find in this booklet an Equipment List with Essential Items and Recommended Items and items not to be brought. If you hired or purchased equipment when you registered it will be ready and waiting for you upon arrival If you would like to hire or purchase any, or more, equipment please re-visit the Registration Page and head to the ‘Additional Items’ event relevant to your expedition. Please also find in this booklet helpful Fact Sheets on sleeping gear, tents, raincoats, treating blisters etc Food and Water You are required to bring all meals and snacks for the duration of the expedition, as well as a small emergency meal.

Bronze – 2 Lunches, 1 Dinner, 1 Breakie and Snacks

Silver – 3 Lunches, 2 Dinners, 2 Breakies and Snacks

Gold – 4 Lunches, 3 Dinners, 3 Breakies and Snacks Please note; if you are on a Bronze Preliminary Training and Practice Expedition - Lunch and Dinner and snacks will be provided for the Training Day and Breakfast the following morning will also be provided. (You will need to bring along meals and snacks for the expedition phase, see Bronze requirements above) Please find in this booklet a Fact Sheet with meal and snack suggestions – think lightweight, nourishing and easy to prepare and eat. You will need bottles for 3 Litres of water – these can be filled at camp. You will not require any purification products. Trangia Cookers will be provided for all participants in the group to use – please do not bring any cookers, matches or fire-lighters.

You will need to bring a mess-kit to eat your meals. Bring only the bare minimum and choose meals that support this.

Medicals, Medications and First Aid Items Somerset Group Leaders carry a comprehensive First Aid Kit and are trained in appropriate levels of Remote Area First Aid.

Bring along a small supply of Bandaids, bite cream etc just for your personal use - in zip lock or water proof bag. The Somerset First Aid Kits contain some non-prescription medications – typically paracetamol, antihistamine and gastrolyte. (if you have restrictions on the use of these medications it should be detailed on your medical form, if not please email to update) If you are bringing along your own brand of the non-prescription medications to use - please make this known to your Group Leader on arrival and also make it known to your GL if you take any whilst on expedition. Asthma Please ensure that you have noted your severity and treatment plan on our medical form – if not please email to update.

Please bring your own medications (enough for the duration + any spares as appropriate) and a copy of instructions and your treatment plan.

When you have met your Group Leader please make it known to them where in your rucksack your medications are located in

Page 2: Duke of Edinburgh Student and Parent Booklet

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case of emergency.

Our Group Leaders carry spacers. Allergies Please ensure that you have noted your severity and treatment plan on our medical form – if not please email to update.

Please bring your own medications (enough for the duration + any spares as appropriate) and a copy of instructions and your treatment plan.

When you have met your Group Leader please make it known to them where in your rucksack your medications are located in case of emergency.

Important - if you are anaphylactic you are required to bring 2 epipens (the second pen is to be carried by your Group Leader) If you do not have 2 epipens you will be unable to commence the expedition.

Other

Please ensure that you have noted any other medical issues – if not please email to update.

A Somerset staff member may contact you prior to the expedition to obtain further information.

WHAT NOT TO BRING Somerset Group Leaders will supply a ‘group-kit’ of the following items for the Group to carry and use (you will not need to bring these along);

dishwashing liquid, sponges and teatowels

toilet paper and toilet trowel and hand sanitiser

knives and chopping boards

trangia cookers, fuel and matches

maps, compasses and route planning sheets (if you have your own compass and map case bring them along) Please note the ‘Do Not Bring’ items with the Equipment List. Any of these items brought to camp will be stored at Base until the completion of the expedition. Important;

we are a nut-aware camp -no nuts or peanuts or foodstuffs containing nut / peanut products are to be brought

no pocket or other knives are to be brought

YOUR EXPEDITION AT SOMERSET – HOW DOES IT WORK

Getting Ready

Upon arrival you will be shown to your fellow group members and Group Leader (GL).

Once the whole group is assembled the GL will run through all your gear and food to ensure it is adequate. Gear will also be repacked and waterproofed where appropriate.

Your rucksack will then be weighed. To assist with your gear selection and packing at home please use the following weights as a guide. Bronze – a maximum of 14kg, Silver - a maximum of 16kg and Gold – a maximum of 18kg. Please refer to our Fact Sheet – Tips for Packing your Rucksack

Any unnecessary or excess items will be stored at Base until the completion of the expedition.

The GL will distribute any gear hired or purchased from Somerset. At this point tent partners and configurations will be worked out based on numbers, genders, friends within the group etc.

Your group will then write-up your route plan - please remember to bring a pen or pencil

If you are coming to Somerset for Bronze Preliminary Training you will cover such topics as campcraft, first aid, food and gear selection, navigation etc. (Please note that Lunch and Dinner and snacks will be provided for the Training Day and Breakfast the following morning will also be provided. You will need to bring along meals and snacks for the expedition)

Your group then heads off on expedition for a few days of fun and adventure

Out on Expedition

Page 3: Duke of Edinburgh Student and Parent Booklet

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Your Group Leader (GL) will facilitate and rotate navigation responsibilities and leadership roles etc throughout the expedition

Whilst you will be navigating and making decisions about when and for how long you’ll stop for lunch etc - your GL is there to offer assitance and to intervene when necessary to ensure safety and steer you in the right direction etc

During the expedition your GL will also provide information on navigation, compass points, topographic maps etc, campcraft – such as firelighting, environmental care etc, some basic first aid tips (you may even play out a scenario) and other information relevant to your expedition, such as a canoe brief.

Your GL will check-in, from certain points en route and when arriving and leaving from campsites, via radio, GPS spot locaters or phone so that Base is aware of your progress.

During the warmer months at Somerset, groups may cool-off with a swim in the Colo River. Swimmers will be supervised by staff at all times. Please email to let us know if your parents do not wish you to swim. Please note; that whilst canoeing on Pack and Paddle expeditions you will be required to wear a PFD and some swimming / paddling is to be expected and unavoidable.

Arriving Back

Once your group has arrived back at Somerset Base (or Berwora Oval for the GNW) you will sort and return gear, wash trangias, dry tents etc and have a debrief.

You may like to grab some contact details for any new friends as you may like to line-up a future expedition with them!

When you are waiting for your lift home - why not make a start making some notes for your Journey Log whilst it is still fresh in your mind?

THE ONLINE RECORD BOOK - ORB

There is an ORB Participant User Guide that can be downloaded from the Duke of Ed website- www.dukeofed.org.au Please see your school Duke of Ed coordinator with any queries. What to Do After your Expedition – Your Journey Report Please refer to our Fact Sheet – Tips for writing yourReport Once you have uploaded your log under Journey Observations, you will need to submit and email the PDF to [email protected]. These will then be signed and emailed back to you to hand to your School Coordinator Practice Expeditions You will notice that you need to submit a Prep and Training Checklist for each Practice expedition as well as a Practice Journey Report to Somerset for approval. It is good to try and submit both these at the same time If Somerset feels that your Report is inadequate – it will not be signed off and you will need to amend it and re-submit. Qualifying (Test) Expeditions This Test Report will need to more detailed than your Practice Report. If Somerset feels that your Report is inadequate – it will not be signed off and you will need to amend it and re-submit.

Page 4: Duke of Edinburgh Student and Parent Booklet

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EQUIPMENT LIST

The following is a recommended Equipment List.

The Essential Items are for the participant’s wellbeing and must be brought to camp. Care must be taken when selecting equipment depending on which level of expedition you are completing and what time of year it is. Be

mindful of the weight of your pack and remember that you are carrying it for several days. If you are hiring a rucksack please bring all equipment in a soft sports bag - no suitcases please.

Any items purchased or hired from Somerset will be issued on arrival. (underlined items below can be ordered for purchase or hire online)

Please note that Somerset will provide Trangia stoves to all students, which include pots & pans.

Essential Items

Rucksack 65litre (approx) internal frame pack. All equipment must fit inside the pack. Travel packs and external frame packs are unsuitable.

Sleeping bag & Inner Sheet

Ensure bag is warm enough – Pack in waterproof cover. Use Richmond weather as a guide. Somerset is usually

2C warmer in summer/cooler in winter. Refer to the Weather Zone link on our website for local weather updates.

Sleeping Mat A foam mat is best; lightweight and compact and must fit inside your rucksack. No stretchers, swags or pillows.

Lightweight Tent May be shared with other participants.

Rain Jacket Must be waterproof, tough and cover at least to the thighs. This is necessary no matter what the forecast is. Spray jackets, parkas, plastic raincoats and ponchos are not suitable.

Footwear

You require one good pair of closed toe shoes. Shoes must be sturdy, comfortable and have lots of grip for

bushwalking ****volleys, rabens, skate shoes and other canvas or flat soled shoes are not suitable and you may increase your chance of injury **** A second pair should be brought if you are on a Pack and Paddle expedition and should be an old pair of sneakers or an ‘aqua shoe’ that can get wet and dirty.

Sun Hat Is compulsory. We recommend a soft hat with wide brim or peak and cape.

Water Bottle You will require bottles for 3 Litres of water - with a screw lid, and be leak proof and unbreakable.

Food Please make sure that sufficient food is carried for length of trip. Please check meals for nuts /peanuts as an ingredient – these are not acceptable. Please consider the fact that if a fire ban is in effect, all food must be suitable to be eaten cold.

Duke of Ed book, pen(cil) & notebook

Duke of Edinburgh book, if you have one, so expeditions can be signed off. Pen(cil) and notebook are required for route planning and note taking.

Other Items – please select with respect to the season and the length of your expedition

Clothing

Long sleeved shirt, long pairs of pants. (No Jeans) Shorts and polo or t-shirt – collars are recommended. (No singlet or muscle tops) Jumpers – wool or fleece are best Socks and underwear – Wool or cotton are best Beanie and gloves Thermals or similar recommended – warmth during expedition and at night Socks and underwear – Wool or cotton are best.

Mess Kit in Bag (only bring items needed

for your meal) Knife, Fork & Spoon Set, Plate, Bowl & Mug Set; all to fit in mess bag (Please do not bring disposable plates, bowls etc - they are not suitable)

Torch A small compact torch with spare batteries, a head-torch is a great idea.

Toiletries Include soap, toothbrush & paste, hairbrush and personal sanitary items

Sunscreen Insect Repellent also recommended. Sun glasses if desired

3 large heavy duty garbage bags For wet gear (any colour but black please – we use black for rubbish)

Personal First Aid Items Bandaids, bite cream etc just for personal use - in zip lock or water proof bag/container. Somerset Group Leaders carry a full kit.

Other Information

Medication

All medications should be listed on the medical form. Please attach instructions to medications, name and give to your accompanying Group Leader at the start of camp. Consider a bumbag if medication, snacks or other equipment needs to be readily accessible. If anaphylactic – you require 2 epipens

Please

Do not bring aerosols, gumboots, pocket knives, pillows or stretchers

Do not bring peanuts / nuts or nut products – we are a ‘nut aware’ camp

Do not bring any lollies/junk food to camp (unless dietary supplement is req’d and Somerset know)

Do not bring electronic games, mobile phones, IPods, jewellery or valuable watches to camp – they are easily damaged or lost and we will not be responsible for any damage or loss whilst on camp.

To hire / purchase additional equipment please re-visit the Registration page.

Page 5: Duke of Edinburgh Student and Parent Booklet

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The Following Items are Not to be brought to camp

No singlet tops No ‘short’ shorts

- for sun protection and activity safety requirements

No Mobile Phones

No Aerosols

No electronics or

valuables

No Thongs or flat-soled Shoes Shoes must have lots of grip and an enclosed-toe,

and be sturdy and comfortable.

No Junk Food or

Energy Drinks

No Nuts or Peanuts

No Knives

Any of the following items that are brought will be stored at Base until the conclusion of camp.

Page 6: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

Packing and Fitting your Rucksack

A few simple points to keep in mind;

Limit to what you need – you can add any ‘luxury’ items later if space and weight permits

Layout everything before you start packing

Keep things in groups; put your jacket with your pants, your food with your utensils etc. so everything is at hand together when you

need to perform a certain task.

Separately waterproof your sleeping bag in a waterproof stuff sack or just in a garbage bag (any colour bag but black)

Separately waterproof your clothes in waterproof stuff sacks or just in plastic bags (any colour bag but black)

Starting to pack;

Loosen all straps on your pack to open up the inside space as much as possible

Place your sleeping bag at the bottom of your pack, squeeze any other lightweight items such as clothing into the gaps

Place the heavier items like your tent, food and water into the middle of your pack. This helps to reduce the downward and

backward pull on your back and will make it more comfortable to carry.

Place medium weight items like clothing, mat or thermarest around the heavier items

Place any items that you may need quick access to such as snacks, maps, raincoat or first aid items on top or in any side or top

pockets.

Do not hang any items on the outside of your pack – not only will the swinging motion interfere with your walking rhythm and make

it harder and more uncomfortable to carry, you risk damaging or losing items and you will litter the bush if bits of plastic etc break

off

Adjusting the pack to fit you;

Put the rucksack on your back.

Take time to adjust and re-adjust the straps to fit you as well as possible and to ensure your pack is as comfortable as it can be.

Walk around your garden or house for a bit and see what straps may need adjusting.

When you arrive at Somerset;

Your Group Leader will check off that you have all necessary equipment and may even help repack your rucksack a bit if needed. [For

those participants on an expedition school programme or attending a Duke of Edinburgh Bronze Preliminary Training and Practice

Journey your Group Leader will conduct a thorough packing session and repack into the rucksacks]

Any gear that you have purchased or hired from Somerset will be allocated and packed at this point

Your pack will be weighed to make sure it is not too heavy

Your Group Leader will help readjust your straps and waistband if needed too.

Please don’t hesitate to let your Group Leader know if you are unsure or uncomfortable.

If you would like to hire a rucksack form Somerset, please re-visit the Registration Page and head to the ‘Additional Items’ event

relevant to your expedition.

Page 7: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

The right Shoes to take on expedition

On a DEAS Expedition at Somerset you will be walking over ground that is uneven and often rocky and leafy.

Therefore, comfort, support and grip are essential in the shoes that you need to bring.

Please see the notes below to gain a few pointers on which are the best type of shoes to bring for your expedition at

Somerset.

Hiking shoes or boots are best as they provide ankle and arch support and have good grip.

Sneakers are fine as long as they are runners or cross trainers not basketball shoes or other flat-soled

sneakers.

Street shoes, like Volleys, Rabens, Tigers and Vans etc, are not suitable as they have little to no grip and are

often flat soled.

Shoes are likely to be exposed to harsh or dirty wear – please bring older shoes or ones that you don’t mind

spoiling.

Shoes for Pack and Paddle Expeditions

‘Aqua’ shoes are best as they are flexible , lightweight and dry relatively easily

Rabens or similar street shoes are fine.

Thongs are not suitable as they are not enclosed

Shoes are likely to be exposed to harsh or dirty wear – please bring older shoes or ones that you don’t mind

spoiling.

Please also remember to bring thick, breathable, comfortable socks as this helps in the prevention of rubbing and

blisters.

x

No Volleys, Rabens or other canvas or flat-soled shoes

Sturdy, Comfortable and Supportive with Good Grip

Water Shoes

Page 8: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

Raincoats

Whilst we hope not to see the rain it is essential to bring a good quality raincoat.

Please see the notes below to gain a few pointers on which is the best type of raincoat to bring for your expedition

at Somerset.

The raincoat must be well-fitted but with enough room for clothing underneath

The length must be about mid-thigh – anything shorter and clothing gets too wet.

Your raincoat must be lightweight as you will be carrying it

Your raincoat must have a hood

A raincoat which is seam sealed is a good idea.

Ponchos or Parkas or coats or raincoat with fabric lining are not suitable.

Somerset has a good quality raincoat available for purchase in a variety of sizes (see picture below). If you would

like to purchase a Raincoat, please re-visit the Registration Page and head to the ‘Additional Items’ event relevant

to your expedition.

Page 9: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

How to minimise the risk of Blisters and how to treat if you do get one!

A few tips that will help you to avoid getting a blister;

Shoes

Ensure your shoes fit well

Do not wear new shoes that you haven’t worn-in yet (wear them around the house and garden for at least a

week)

Wear shoes with good grip

Socks

Wear cotton or wool or specially designed socks that are moisture wicking and padded.

Ensure they fit well and don’t bunch

Wear thicker socks than your average – sports socks are good

At camp

If there is time to ‘air’ your feet at the campsite it is a good idea!

Massage your feet and any sore spots

Watch any sore spots and even pad these with a non-stick dressing to avoid a full-blown blister.

Treatment

Bandaids specifically designed for blisters are great.

Straight bandaids are OK but not ideal as your shoes still rub against the sore skin

How to make your own blister dressing

Cut a small ‘donut’ from a non-stick dressing, or your foam mat, make sure the ‘donut’ is bigger than your

blister.

Tape or bandaid over this donut to hold it in place.

Page 10: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

What Sleeping Bag and Mat to bring on expedition

When selecting a sleeping bag some points to consider are;

Your sleeping bag needs to be a good quality bag (cheaper bags from department stores are not adequate)

Your sleeping bag is rated to 2/3 degrees lower than the expected temperature. The temperatures at

Somerset are usually 1-3 degrees hotter in summer and 1-3 degrees colder in winter than Sydney. Use the

Richmond reading as a good indication.

Your sleeping bag is compact and lightweight

A compression sack is a great idea as the bag can be ‘squashed’ to as small as possible.

A sleeping bag liner adds insulation and helps the inside of the bag to not become too dirty or sweaty

Waterproof your sleeping bag in either a drybag or a garbage bag (any colour but black)

When selecting a sleeping mat some points to consider are;

A mat is essential as it provides a layer of insulation between the sleeping bag and the ground and is also

more comfortable than the ground.

A simple foam mat is adequate and lightweight

For more comfort a self-inflating closed cell mat is best. It will be heavier than a foam mat.

Airbeds or stretchers are not appropriate as they are too heavy.

Foam Mat or Closed Cel Mat Sleeping Bag with Compression

sack Goodnight, sleep tight.

Somerset has a good value sleeping bag and foam mat available for purchase. If you would like to purchase a

Sleeping Bag and / or Mat, please re-visit the Registration Page and head to the ‘Additional Items’ event relevant

to your expedition.

Page 11: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

A Tent for your expedition

Some features to look for;

Lightweight and compact – designed for expeditions

Lightweight fibreglass or aluminium poles

Waterproof and durable and fully enclosed floor

Waterproof outer cover – or ‘fly’

Insect proof inner

Easy to erect

Check and erect your tent prior to your expedition to ensure that it is serviceable and all the parts are there!

1 person tent 2 person tent

It is good to find a few friends who you are likely to do most of your expeditions with and you can have tent

buddies ready to go!

At Somerset;

If you have hired a tent space for your expedition your Group Leader will organise the allocation of tents and tent

buddy’s based on the number in the group, genders, friends and any personal tents brought. (The tent fee is for this

administration and organisation and is non-refundable)

If you would like to hire a Tent Space please re-visit the Registration Page and head to the ‘Additional Items’ event

relevant to your expedition.

Page 12: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

Food for your Expedition

When selecting your food to bring on expedition you should consider the following tips;

Your meals need to be as lightweight as possible

Your food needs to be high in energy and nutrition

Your meals need to be tasty and satisfying (while on expedition you will build up an appetite larger than normal,

try something at home beforehand to make sure it’s scrummy and fills you up)

easy to prepare

have minimum packaging (remove any excess – what you carry in, you carry out)

food is not easily squashed or broken

doesn’t require refrigeration

Spend a bit of time choosing suitable food and repacking it into just the right portions – snaplock bags are excellent

for this purpose

Breakfasts

Cereal (weetbix, muesli or porridge varieties provide optimum weight/energy/filling balance) with;

Long life or powdered milk

Fruit – Fresh or dried Freeze dried meals

Lunches

Flat Bread (mountain bread, tortilla wraps etc) or Crackers (vitaweets, cruskits etc) are a good base with;

Long life Cheese Sticks or Wedges

Tuna / Salmon sachets or small tins (choose a variety with minimal liquid)

Tomato or cucumber

Long life salami sticks

Spreads – vegie, honey

Beef Jerky

Page 13: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

Food for your Expedition - page 2

Dinners

Freeze-dried meals – available from Somerset

Rice or Noodles or Pasta with;

Carrots, onion, celery etc

Tuna / Salmon

Tin Beans or Lentils

Freeze dried Mince

Stirfry Sauce (squeeze a small amount into a snaplock bag) Supermarket heat-and-go meals (watch the weight) eg;

Rice and Chicken Curry

Chunky Soups Dessert;

Flour for damper

Choc Bar

Marshmallows

Snacks Muesli Bars Trail Mix (sultanas, dried apricots, banana chips, choc chips and jelly lollies etc) Fresh or Dried fruit (oranges carry well, dried apple etc) Fresh Vegetables to munch on (carrots, snow peas etc) Chocolate – it may melt though! Lollies – not too many! Hot Chocolate, Teas, Coffee Powdered cordial (Tang, Vita fresh is good for summer and Silver / Gold expeditions) Pretzels or soy crisps– a bit of salt is good

Please remember that Somerset is a ‘nut-aware’ camp. We ask that you do not bring whole nuts or peanuts or nut / peanut products to camp. The ‘may contain traces of nuts / peanuts’ warning on foods are ok. Stoves: Somerset supplies Trangia stoves (with fuel) for use at breakfast and dinner; no cooked lunches please. The stoves are suitable for 3-4 people and come with a pot and a pan. Emergency Rations: You also need to take an emergency meal with you, in case of unexpected delays. Your emergency meal should be food that doesn’t need to be cooked and high in energy (eg muesli bars and a small tin of spaghetti or baked beans)

Page 14: Duke of Edinburgh Student and Parent Booklet

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FACT SHEET

Journey Logs/Reports

Journey Logs It is a requirement of The Duke of Ed, that Participants keep a log during both their practice and their qualifying journeys. A log is comprised of field notes/records taken during the journey. Suggested information to include in the journey log:

Navigation notes (including route times and route decisions made, new tracks/features discovered, sketch maps etc.)

Details regarding weather, terrain and landmarks/formations experienced

Vegetation and animal/bird life experienced

Historic/cultural/scenic observations

Adequacy of equipment, clothing, food etc.

Campsites/accommodation used

Experiences regarding teamwork (e.g. morale, leadership, decision-making)

Personal reflections (including strengths, weaknesses, concerns and accomplishments, highs, lows and what you may have learnt about yourself)

Any noteworthy observations or events

Information regarding any incidents that may have occurred during your adventurous journey – such as:

change of route plan from the initial plan unexpected weather impact equipment failure illness or injury to any group member and what action was taken to deal with this incident

Details regarding the accomplishment of the journey purpose Journey Reports Participants use their qualifying journey log to compile and submit/present a report of their qualifying journey to their Adventurous Journey Assessor. The report is the final requirement of the Adventurous Journey Section and may be written or be presented in more than one medium. For example, the report could be verbally presented together with documentation, or be in a multi-media format (e.g. video diary, slide presentation or photo essay). It is preferable that the format and the expected standard of the report be agreed upon with the Assessor prior to the commencement of the journey, i.e. in the planning stages. The report may be completed on an individual or group basis. Suggested information to include in the qualifying journey report:

Route/Map – showing route, a route plan, meal stops, check or rendezvous points and camp sites.

Equipment List – together with comments on equipment taken which was inappropriate or not needed; and equipment not taken but which would have been helpful; details of any repairs or maintenance required.

Clothing List – with comments as for equipment (see above).

Food List – including menus and comments on adequacy of rations.

Comprehensive Description Of the Journey – This is to be based on the Journey Log (see suggested information as listed in “Journey Log” detail above). The journey report should also include any other matter relating to the trip and its organisation.

Supporting Evidence – sketches, detailed maps, photos, video, clippings, etc. Submission/presentation of an appropriate Qualifying Journey report is the final requirement of the Adventurous Journey Section.