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Dual Credit Instructor

Resource Packet Fall 2018

Dual Credit Instructor Resource Packet Contents

Dual Credit Department Resources About Academic Initiatives and Partnerships Academic Initiatives and Partnerships is the department at LSC-Tomball that is responsible for the dual credit and early college high school programs. Contact information for this department is provided on this sheet.

Division Contact List Use this list to find the contact information for those in your academic division.

Dual Credit Instructor Checklist DC instructors should use this checklist which outlines administrative tasks that should be completed before, during, and after the academic semester.

Administrative Duties Semester Cheat Sheet This sheet will provide you the due dates for all of your administrative duties.

Dual Credit Instructional Resources Using D2L Daylight in Dual Credit Classes D2L Daylight is the Learning Management System (LMS) that Lone Star College uses. This document provides a few ways that you can utilize D2L Daylight for your dual credit classes.

Online Resources A list of helpful websites for dual credit instructors. Sites contain both resources and job aids.

Assessing Dual Credit Students Learn how to use formative assessment in the classroom, universally design lessons, and include grit and growth mindset into the classroom environment.

Universal Design for Learning Universal Design for Learning (UDL) is an approach to education that “eliminates barriers in learning and increases access to learning for all students.” Because all students learn in different ways, there are multiple ways that we should approach teaching, assessment, and engagement.

Grit Mindset At LSC-Tomball, we encourage faculty to embed the ideas of grit and growth mindset into their curriculum. This document will provide you with ways that you can do this in your dual credit classes.

iStar Job Aids (in electronic version of this document) iStar will be used for all administrative tasks. Below is a list of the job aids that will be most helpful for dual credit instructors.

Faculty Start up – Quick Reference Guide An overview of all tasks that should be completed in iStar at the beginning of the semester.

Adding a Syllabus How to upload your syllabus. This is not the same as adding a syllabus to D2L Brightspace.

Add/Edit a Vitae How to upload or edit your curriculum vitae.

View and Print Class Schedule How to view class schedules. The dual credit instructor should see the courses they are teaching every semester.

View and Print Class Roster Instructors should view their schedules throughout the semester to ensure that all students are in the class and/or removed from the class.

Verifying Official Day Roll Instructors should complete this task to verify that all students who are in the class should be in the class.

Entering Final Grades All final grades should be entered in iStar.

DEPARTMENT RESOURCES

About Academic Initiatives and Partnerships

Academic Initiatives and Partnerships, or AIP for short, oversees and coordinates efforts for our Early College

High Schools, Dual Credit and Home School programs, Pathways, Grit initiatives, Summer Bridge, The LSC-

Tomball Experience, and more. Our office is located at LSC-Tomball in room W-131. Here is the contact information for our staff.

Latoya Lewis, Director 281-401-1860 [email protected]

Katerina Wingfield, Manager Articulation and Dual Credit 281-655-3618 [email protected]

Endia Dupre, Advisor 281-655-3624 [email protected] Donna Fitzpatrick, Department Assistant 281-655-3631 [email protected]

Important Websites Academic Initiatives and Partnerships – www.lonestar.edu/tomball-aip This page is the homepage for all P16 initiatives at LSC-Tomball. Links to the sites below can be found on this page.

Tomball Dual Credit Center – www.lonestar.edu/tomballdualcredit Find general information, including student resources, for all dual credit students taking classes with LSC-Tomball.

Lone Star College Dual Credit – www.lonestar.edu/dualcredit Find general information regarding dual credit like the list of eligible dual credit courses, eligibility requirements, and approved test scores.

mailto:[email protected]




http://www.lonestar.edu/tomball-aip

http://www.lonestar.edu/tomballdualcredit

http://www.lonestar.edu/dualcredit

Lone Star College-Tomball Division Contact Lists

Division Name Arts, Behavior and Social Science (ABSS)

Division Disciplines ARTS, DRAMA, MUSIC, CRIMINAL JUSTICE, PHILOSOPHY, PSYCHOLOGY, SOCIOLOGY, SOCIAL WORK,

SPEECH, GEOGRAPHY, HISTORY, GOVERNMENT Division Contact Information

Dean Jared Cootz

[email protected] 281-351-3342

DOM Danielle Thornton


DOS Deena Donaho


ARTS Department Chair Dr. Lisa Morales Disciplines: ARTS, DRAM, MUSI


Behavioral Science Department Chair Debra Parish Disciplines: CRIJ, PHIL, PSYC, SOCI, SOCW, SPCH


Social Sciences Department Chair Annie Benifield Discipline: GEOG, HIST, GOVT


Division Name

First Year Foundations (FYF) Division Disciplines

English, Math, Dev. Engl., Dev. Math, EDUC, ESOL, Humanities, all modern languages (French, German, Arabic, Spanish, Chinese, Japanese)

Division Contact Information

Dean Melinda Coleman


DOM Maegan Mitchell

[email protected], 281-357-3668

DOS Christi Biggers


Department Chair Donna Willingham Disciplines: EDUC, ESOL, Dev. English, Dev. Math & modern languages


Humanities and English Department Chair Kyle Solak Disciplines: Humanities, ENGL 1301 and higher

[email protected] For Fall 2018, please cc: [email protected]

281-401-1804

Mathematics Department Chair Amber Mestayer Disciplines: Math 1314 and higher














Lone Star College-Tomball Division Contact Lists

Division Name Creekside Business & Industry (CB&I)

Division Disciplines Accounting, Business Management, Economics, Marketing, Paralegal, CISCO, Computer Information

Technology, Electrical Technology, Petroleum Data Technology

Division Contact Information Dean Jill Riethmayer


DOM Amy Galaviz


DOS Heather Jackson


Business Department Chair Joe Cahill


Technology Department Chair Lindell Chapman


Division Name Health and Sciences Division Disciplines

Biology, Chemistry, Environmental Science, Geology, Physics, Kinesiology, Occupational Therapy, Nursing, Pharmacy Technology, Surgical Technology, Veterinary Technology

Division Contact Information Dean Dr. Shelley Diviney

[email protected] (281) 351‐3339

DOM Lynda Bancroft

[email protected] (281) 401-1817

DOS Debbie Burgh


Kinesiology Department Chair Bruce Zarosky

[email protected] (281) 351‐3355

Natural Sciences Department Chair Mary Hood


Biology Dept. Team Lead Dr. Cynthia Galvan


Program Director, Nursing Catherine Gray


Program Director, Occupational Therapy Assistant Dr. Terra Ruppert


Program Director, Pharmacy Technology Angela Bayer


Program Director, Surgical Technology Diane Montagna


Program Director, Veterinary Technology Joyce Brod















Dual Credit Instructor Checklist Administrative Responsibilities

Before the Semester Begins Monday, August 27, 2018, is the first day of the academic semester for Fall 2018.

Get a copy of the approved textbook from department chair

Get a syllabus template for your course

Submit syllabus to department chair for approval

Verify roster in myLonestar (no later than 8/23/2018)

If using D2L, activate the course

If using D2L, follow steps in D2L Start Up List

During the Semester Fall 2018 runs from Monday, August 27, 2018 to Sunday, December 16, 2018.

Task Complete by

Contact department chair to set up classroom observation 8/31/2018

Upload Syllabus and Curriculum Vitae 8/31/2018

Check class roster to ensure all students are listed 9/7/2018

Verify Official Day Roll 9/17/2018

Check class roster to ensure all students are still listed 9/1/2018

Have students complete the course evaluation in myLonestar. 12/7/2018

Give final exam 12/10 – 12/16

End of the Semester After the final exam period, close out the semester by completing the following tasks.

Task Complete by

Enter final grades in iStar 12/18/2018

End of semester checkout (per department) 12/18/2018

www.lonestar.edu/aip

Administrative Duties Semester Cheat Sheet For Dual Credit Instructors Fall 2018

Date Task Location/Instructions Saturday, August 18, 2018 Attend Adjunct In-service Beckendorf Conference Center, LSC-

Tomball By Thursday, August 23, 2018 Verify that all students are on roster myLonestar

Go to My Classes My Schedule By Friday, August 31, 2018 Add your Curriculum Vitae (CV) to

myLoneStar myLonestar Go to Syllabus & Vitae Add/Edit Syllabus

By Friday, August 31, 2018 Upload Course Syllabus in myLoneStar

myLonestar Go to Syllabus & Vitae Add/Edit Vitae

September 11, 2018 – September 17, 2018

Verify First Official Day Roll in myLoneStar

myLonestar Go to My Classes My Schedule

Monday, September 17, 2018 Verify that all students are still on class roster

myLonestar Go to My Classes My Schedule

November 12, 2018 – December 7, 2018

Have students complete the course evaluation in myLonestar.

myLonestar Students will go to Enrollment Course Evaluations

By Tuesday, December 18th Submit Final Grades myLonestar Go to My Classes My Schedule Grade Roster

By Tuesday, December 18th End of Semester Check Out Email Division Office Contact

Important Notes 1. Upload Course Syllabi in myLoneStar in the syllabus tool. (This is different from adding syllabi to D2L) 2. Add your Curriculum Vitae (CV) to myLoneStar - You will list your Teaching Experience, Non-teaching Experience and Publications and Awards in the provided text boxes and save. 3. Verify First Official Day Roles and rosters in myLoneStar - Verify that the students that are on the roster are attending your class. If a student is in your class but not on the roster, notify the Latoya Lewis ([email protected]) and your high school counselor immediately. 4. Course Evaluations – Please have students complete the course evaluation for your class after week 12. 5. Submit Grades and End of Semester Check Out - You will receive an email at the end of the semester (anywhere from week 12-15) from the Department with instructions for adding Grades in myLoneStar and end of semester check out procedures.


INSTRUCTIONAL RESOURCES

Using D2L Daylight in Dual Credit Classes

D2L Daylight is the Learning Management System (LMS) that Lone Star College uses. The LMS is used for all of Lone Star College’s online courses, but the LMS can also be used in face-to-face classes. Here are a few ways that you can utilize D2L Daylight for your dual credit classes. The electronic version of this document has links to the job aids for each of the topics listed.

Get Started Content Grading Dropboxes Discussions Accessibility Do these things before you begin adding content to your D2L course.

Upload your lecture notes, handouts, and include supplemental materials in your course.

Create a gradebook and grade the assignments that students submit in D2L, and keep all grades in one place.

Go paperless by having students submit assignments electronically to a dropbox.

Supplement your instruction by having students participate in an online discussion before or after class.

Make reasonable accommodations to your course for students who have disabilities.

Activate your course in D2L Make sure your iStar roster matches your D2L roster

Creating modules and submodules in your course Add topics/content to your modules Creating a quiz Add a link to a website Adding a YouTube Video to your Course

Creating a gradebook Entering Grades Grading Dropbox submissions Creating a Rubric Publishing quiz grades to gradebook

Creating Drop boxes for student assignments

Editing a Dropbox

Reordering Drop boxes,

Connect a rubric to a dropbox

Setting release conditions for Drop box assignment

Creating a discussion Grading a discussion Grading a discussion with a rubric

Enabling ReadSpeaker

Making a PowerPoint accessible

Making Web Content Accessible

Making Word documents accessible

Making Videos accessible

For a complete list of D2L Daylight job aids, go to http://vtac.lonestar.edu/help

http://vtac.lonestar.edu/help/activate-a-course

http://vtac.lonestar.edu/help/activate-a-course

https://vtac.lonestar.edu/help/using-verify-roster-to-update-the-d2l-classlist-to-match-the-istar-roster




http://vtac.lonestar.edu/help/create-modules-and-submodules-in-content




https://vtac.lonestar.edu/help/add-topics-to-a-content-module



https://vtac.lonestar.edu/help/creating-quizzes

https://vtac.lonestar.edu/help/create-a-link

https://vtac.lonestar.edu/help/create-a-link

http://vtac.lonestar.edu/help/adding-a-youtube-video-2



http://vtac.lonestar.edu/help/using-the-grades-setup-wizard-to-create-a-gradebook

http://vtac.lonestar.edu/help/using-the-grades-setup-wizard-to-create-a-gradebook

http://vtac.lonestar.edu/help/entering-grades

http://vtac.lonestar.edu/help/evaluating-dropbox-submissions



http://vtac.lonestar.edu/help/how-to-create-a-rubric

http://vtac.lonestar.edu/help/how-to-create-a-rubric

https://vtac.lonestar.edu/help/publishing-test-grades



http://vtac.lonestar.edu/help/creating-dropbox-folders-and-categories



http://vtac.lonestar.edu/help/edit-a-dropbox

http://vtac.lonestar.edu/help/edit-a-dropbox

http://vtac.lonestar.edu/help/reordering-dropbox-folders

http://vtac.lonestar.edu/help/reordering-dropbox-folders

https://vtac.lonestar.edu/help/connecting-a-rubric-to-an-assignment-dropbox

https://vtac.lonestar.edu/help/connecting-a-rubric-to-an-assignment-dropbox

http://vtac.lonestar.edu/help/setting-release-conditions-for-a-dropbox




http://vtac.lonestar.edu/help/create-a-discussion-topic

http://vtac.lonestar.edu/help/create-a-discussion-topic

https://vtac.lonestar.edu/help/grade-a-discussion

https://vtac.lonestar.edu/help/grade-a-discussion

https://vtac.lonestar.edu/help/grading-a-discussion-with-a-rubric



http://vtac.lonestar.edu/help/readspeaker

http://vtac.lonestar.edu/help/readspeaker

http://vtac.lonestar.edu/help/access-powerpoint



http://vtac.lonestar.edu/help/access-d2l



http://vtac.lonestar.edu/help/access-word



http://vtac.lonestar.edu/help/access-video

http://vtac.lonestar.edu/help/access-video

http://vtac.lonestar.edu/help

ONLINE RESOURCES

Academic Initiatives and Partnerships Website Find a link for faculty resources on this page. Also, look out DC Connection, a monthly newsletter from this department.

• www.lonestar.edu/tomball-aip • For additional resources or questions, contact Latoya Lewis, [email protected] or at

281-401-1860.

Virtual Teaching Assistance Center (VTAC) VTAC provides D2L Daylight videos and Job Aids. Learn how to start your semester, end your semester, build assignments, design your course and more. D2L Daylight can be used to supplement face-to-face classes and can help students learn how to navigate a learning management system.

iStar There are several iStar job aids that can help you with your required administrative tasks. Learn how to view and print your class roster, verify your official day roll, submit grades, uploading your syllabus, and more. To access all job aids, log into myLonestar. In the search portal, type in “job aids.” Job aids can also be found on the AIP’s faculty resource page.

Office 365 ALL LSC students have access to Microsoft Office 365 for free. With Office 365, instructors and students have access to applications like MS Word, PowerPoint, Excel, and new tools like Sway, Teams, and more. To get started using Office 365 for free, go to this site: https://products.office.com/en-us/student?ms.officeurl=getoffice365. Enter your lonestar.edu email address to get Office 365 for free. If students sign up, they must use their Lone Star email address to take advantage of this excellent resource.

http://www.lonestar.edu/tomball-aip


https://products.office.com/en-us/student?ms.officeurl=getoffice365

https://products.office.com/en-us/student?ms.officeurl=getoffice365

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Assessing Dual Credit Students Formative v. Summative Assessment As instructors, we assess student learning. But how often and how much is the assessment worth? There are two types of assessments that we can give our students: formative and summative. The table below provides a brief overview of these two types of assessment.

Formative Assessment Summative Assessment The goal is to monitor student learning to provided ongoing feedback that can be use by instructors to improve teaching.

The goal is to evaluate student learning at the end of a unit.

Low-stakes, or for a low point value – usually for a daily grade or not for a grade at all

High Stakes, or for a high point value – usually for a major grade

Even though the classes we teach are college-level courses, all of our assessments should not be summative. Formative assessments help students achieve success on summative assessments. Formative assessments can be given easily with or without technology. Below you will find strategies and tools that you can incorporate into your classes to assess student learning regularly.

No Tech Formative Assessment Techniques You can create several formative assessments using multi-colored cardstock. Each card/answer choice should be its own color so that it is easy for you to recognize student responses. Cards can be created using a table in Microsoft word. It is recommended that you use 2 columns and a font size greater than 48 when making cards.

• Multiple Choice Cards – Embed a multiple choice quiz into the middle of your lecture and ask students to hold up the card that represents their answer to the question. Cards can be A-D and T and F (for True and False)

• Emojis – Students can use emoji cards to let you know how they feel about what you are teaching. Find an emoji for terms like “Got it,” “Almost Got it” and “Don’t Got it” and distribute them during or after a lesson. Students hold up their card to let you know their level of understanding for any topic.

• Head, Heart, Hand – Students can use these cards to reflect on the lesson. Students can choose to write a sentence about what they learned (head), about how they feel after the lesson (heart), or about something they will take away (hand). The instructor can collect these as an exit ticket; these can also be used as entrance tickets if the instructor wants students to reflect on the previous day’s learning.

` Low Tech Formative Assessment Techniques

If you are in a computer lab, can reserve laptops/chromebooks, or if students are permitted to use their mobile devices, you can do a quick assessment using one of these game-like applications. Each of these tools allows students to use their devices as a response tool. Each of the tools listed below makes the assessment competitive, which increases students’ engagement.

Low Tech Formative Assessment Tools

Tool Special Feature Website Free Mobile App? Kahoot Students can take the quiz

individually or on teams in class. The instructor can also assign Kahoots for homework. Download results into an Excel spreadsheet!

www.getkahoot.com Yes, for responses only.

Quizizz Students take quizzes at their own pace (even in class). As an instructor, you can create a quiz from scratch, or you can search quizzes created by other instructors and copy questions directly into your own quiz.

https://www.quizizz.com/ Yes, for responses only.

Quizalize Search quizzes based on topic. There are also questions based on specific TEKS and STAAR test questions!

https://www.quizalize.com/ No

Quizlet Play Quizlet Live in class. Instructor can print study sets and distribute to students before the class plays Quizlet Live!

https://quizlet.com

Yes

For questions about any of these tools, please contact [email protected].

http://www.getkahoot.com/


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Universal Design for Learning

Lone Star College-Tomball is committed to student success. This is why we work toward making sure our classes are universally designed. Universal Design for Learning (UDL) is an approach to education that “eliminates barriers in learning and increases access to learning for all students.” Because all students learn in different ways, there are multiple ways that we should approach teaching, assessment, and engagement. There are three principles of UDL:

• Multiple Means of Representation - show the information you are teaching in different ways to meet the learning needs of all students.

• Multiple Means of Action and Expression - provide options for students to express what they know.

• Multiple Means of Engagement - provide students with choices and challenges to help keep them engaged in learning.

Here are examples of how instructors apply the principles of UDL in their classes.

GOVT 2305: Basic Principles of Government Representation Action and Expression Engagement

Create an infographic that illustrates system of checks and balances and separation of powers.

Create branches of government cards – 1 color for each branch. Give each student all three cards. Call out/display function of the government and have students hold up the branch of government responsible.

Allow students to choose one of the following activities: • Create a triangle shaped diagram that

lists the three branches and fill in real world examples that explains the principle of checks and balances and tie in to some kind of media as an example of the branches acting on the others

• Create a Quizlet study set that has several examples of the functions of each branch.

• Create an Adobe Spark Video summarizing the branches of government and the functions.

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ENGL 1301: Supporting Details Representation Action and Expression Engagement

Use advertisements (commercials or print advertisements) to show how marketers support the point they are making.

Give each group of students a bag of sentence strips. Each strip should have a different sentence on it. The bag should also contain the topic sentence, and this should be on a different color sheet of paper so that students can identify it quickly. Students’ task is to identify the correct supporting sentences for their assigned topic sentence. Sentences that do not support the topic sentence should be placed back in the bag.

Choose from one of the following: • Have students create a main idea

sentence and supporting detail statements for a product that they love (or hate). Have students write a review for a product that they recently purchased. Their point should be supported with solid supporting details.

• Create a Kahoot titled “Which idea doesn’t belong” and have students identify statements that do NOT support the topic sentence/thesis.

• Have students create a commercial using Adobe Spark Video

Any course Using technology tool: Adobe Spark Post

Representation Action and Expression Engagement In addition to creating an assignment in MS Word, use one of the templates in Post to create a graphic that lets your students know what they should do on an upcoming assignment. Make sure you include instructions, due dates, and more, to create a visually appealing assignment sheet.

Students can demonstrate their understanding of the content you are teaching by creating a Post. With Post, students can really focus on what was important in the lesson because they will be limited to the amount of text they can include on a post.

Connect what students are learning to their preferred social media outlet. There are a variety of templates for creating a post; these templates mirror social media. For example, there is an Instagram template that you and your students can use to present an idea or concept.

For more information on UDL, contact [email protected]


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Grit Mindset

At LSC-Tomball, grit and growth mindset are not just education buzzwords. It is who we are, and what we want our students to be. We can achieve this goal by making grit a part of the students' semester. In addition to the content you are teaching and the assignments connected to that content, we encourage faculty to embed these ideas into their curriculum.

Grit Reading List LSC-Tomball has used the following books in creating a campus-wide gritty culture. We recommend that you read the books in the order that they appear here.

• Mindset: The New Psychology of Success by Carol S. Dweck • Grit: The Power of Passion and Perseverance by Angela

Duckworth • Grit: The New Science of What it Takes to Persevere,

Flourish, Succeed by Dr. Paul G. Stoltz

Weekly Grit Assignments Once you have an understanding of Grit and Growth Mindset, you are ready to begin embedding the concepts into your classroom. Visit the GGI Resources page (found at www.lonestar.edu/grit) for practical ways to include grit/growth mindset into your classes. Here are a few examples of the types of assignments:

• Have students complete Carol Dweck’s Mindset Quiz and Angela Duckworth’s Grit Scale after they watch an entire lesson on grit.

• Have students will tell their grit stories using Adobe Spark Video. • Have students find real examples of grit or growth mindset and post those in a discussion or

share in class. Some examples include finding a news story, sharing a Facebook post, or writing a summary of another person’s grit story.

http://www.lonestar.edu/grit

https://mindsetonline.com/testyourmindset/step1.php

https://angeladuckworth.com/grit-scale/

https://angeladuckworth.com/grit-scale/

https://mix.office.com/watch/8hsqqu13el2y

https://www.amazon.com/Mindset-Psychology-Carol-S-Dweck/dp/0345472322/ref=sr_1_1?s=books&ie=UTF8&qid=1503603250&sr=1-1&keywords=mindset

https://www.amazon.com/Grit-Passion-Perseverance-Angela-Duckworth/dp/1501111108/ref=sr_1_1?s=books&ie=UTF8&qid=1503604265&sr=1-1&keywords=duckworth

https://www.amazon.com/GRIT-Science-Persevere-Flourish-Succeed/dp/0990658007/ref=sr_1_1?s=books&ie=UTF8&qid=1503603516&sr=1-1&keywords=paul+stoltz

Quick Reference Guide

iStar Faculty Center Screen The iStar Faculty Center is a self-service component that provides instructors the ability to view their teaching schedule, view grades, view class rosters, track student attendance, enter final grades, access the iStar Gradebook and class assignments, search for classes, browse the course catalog, search for other faculty members, and access the Advisor Center.

My Schedule Tab Default View Tab in Faculty Center.

Class/Grade Roster Tabs Access the Class and Grade Rosters from either the roster tab located here or the roster buttons located below.

Change Term Button Click this button to toggle between the past, current and future terms assigned to you. Future terms are immediately visible to you in Faculty Center once assigned. Past terms will remain visible to you in Faculty Center for two full semesters.

Search Tab The Search tab provides access to the search for classes, browse course catalog or faculty search functions.

Official Day Roll (ODR) Link ODR explained in detail on next page

Enrolled Field This field updates as students add and drop your course section.

The Basics

Class Roster: The Class Roster is a dynamic page that reflects current enrollment in your course. As students add and drop your course, it is reflected and viewed in the Class Roster page options. The default view is Enrolled status, but can easily be changed to the All or Dropped statuses by clicking on the down arrow.

Attendance Roster: The Attendance Roster provides the ability to track and manage class attendance for all enrolled students in a class. This feature is available for all classes with meeting times (excludes on-line classes) beginning Spring 2017.

Grade Roster: The Grade Roster is a static page that is generated after Official Day Roll and again at the end of the semester. As students add and drop your course, it is NOT reflected in the Grade Roster.

BEST PRACTICE! It is recommended to view course enrollment through the class roster page and NOT the grade roster or official day roll pages.

Gradebook: Gradebook is a collaborative, self- service application for instructors and students. With iStar Gradebook, instructors can set up class assignments and due dates, enter grades for individual assignments, submit midterm grades for deficiency reporting, communicate with students and submit final grades

Class Assignments: Instructors use the Class Assignment component to create, view or edit their class assignments. Instructors can create each assignment, including its assignment category, maximum points, and due date. Instructors can even specify whether a student sees the assignment grade when accessing the student’s view of Gradebook. Each class assignment can be defined by weight, points, begin date, due date (required), extended due to date and estimated grading date.

QRGs and Job Aids

located at myLoneStar > Faculty tab > Faculty Quicklinks > Faculty Job Aids

Service Desk

832-813-6600 or

866-614-5014 (toll-free)

[email protected]

iStar Training

If you have any questions regarding iStar Training, feel free to contact us at [email protected]

Faculty Semester Start Up Document Owner: [email protected] Contact document owner for changes, corrections or additions. Page 1 of 2




Semester Start Up iStar Functions

Verifying Official Day Roll (ODR) in Faculty Center

1. Navigate to myLoneStar, select the Faculty tab.

2. Navigate to Self Service > Faculty Center > My Schedule.

3. Click on the Official Day Roll needs verification link.

4. Click the Transfer to Official Day Roll link to the class that is requesting

verification. A separate window will open with the Official Day Roll links.

Multiple classes may need verification.

5. On the Official Day Roll verification page, you may enter a comment if a

student(s) has never attended your course. You will need to enter the

student's first and last name, student ID and the comment never

attended.

6. Select the Verified checkbox.

7. Click Save.

8. The Official Day Roll has been verified and saved; the Print Official Day Roster button is available.

Creating a Vitae


2. Click the Syllabus & Vitae tile to expand and select Add/Edit My Vitae.

3. Enter relevant information into the Experience, Non-Teaching Experience, and Publications fields.

4. Click Save.

Vitae Displays Education Institution Name as Foreign Users may indicate in the

Non-Teaching Experience section of the Vitae the actual name of the foreign

institution. For example, University of Delhi, Ph.D. Engineering.

Updating an Existing Syllabus 1. Navigate to myLoneStar, select the Faculty tab.

2. Click the Syllabus & Vitae tile to expand and select Add/Edit My Syllabi

3. Click the Find Existing Value tab.

4. Click on the Term lookup icon and select appropriate term.

5. Click the Search button.

6. Click the hyperlink to the desired course.

7. Click Update Attachment button.

8. Click the Browse button and select your updated syllabus to upload.

9. Click the Save button.

Census Dates Navigate to LSC homepage lonestar.edu and in the Search box, type Important Dates. Click on the Important Dates hyperlink. Official Day Rolls (ODR) are available for five business days beginning after the census date by midnight.

Print Class Roster with Student Phone Number 1. Navigate to myLoneStar, select the Faculty tab.

2. Navigate to Main Menu > Reporting Tools > Query > Query Viewer (CS)

3. Enter the name of the query in the “begins with” text box LSC_CS_SR_CLASS_ROSTER_PHONE

4. Click the Search button.

5. Click the Excel link next to the LSC_CS_SR_CLASS_ROSTER_PHONE query.

6. Enter LSC01 for the *Academic Institution.

7. Enter the Term or use the Lookup icon (magnifying glass).

8. Enter the Class Nbr (the four or five-digit registration number).

9. Or use the Lookup icon (magnifying glass). You can change the search criteria using the Search by drop down listing and then enter the value in the begins with the field (examples are below):

Academic Group: you could enter T for Tomball (the first letter of the college location)

Catalog Nbr: you could enter 0306 for MATH 0306 5005

Class Section: you could enter 5005 for MATH 0306 5005

Subject Area: you could enter MATH for MATH 0306 5005

10. Enter E for Enrolled Status or D for Dropped Status or leave blank for both.

11. Click the View Results button.

12. Select Open at the File Download window.

Note: all fields with an * asterisk are required fields.

The query will return a list of all students currently enrolled in your class with

the student name, home, cell and business phone and enrollment status.

Uploading a New Syllabi or Deleting an Old Syllabi 1. Navigate to myLoneStar, select the Faculty tab.

2. Click the Syllabus & Vitae tile to expand and select Add/Edit My Syllabi

3. The term, click on the magnifying glass and select the appropriate term. If your search returns with, *No matching values were found, contact your DOM or DOS for additional assistance.

4. Click the Lookup Courses button.

5. Click the Update button to the desired course. Only lecture sections of a course require a syllabus upload.

6. Click the Add Attachment button.

7. Attachment Limitations:

• You may attach up to two files only,

• A file size cannot exceed 3MBs and

• The file type must be a .doc, .docx, .pdf or .rtf only (no excel sheets).

8. Click the Browse button and select your syllabus or document to upload.


10. Once the information has been saved, the “Last Updated” field located in the upper right portion of the Add Syllabi window will show the date and time when the information was recorded. REQUIRED: Syllabus must be loaded into iStar as well as D2L. Check with your department on the deadline for uploading.

Note: A Delete Attachment button has been added if you should need it.

Attendance Roster Exporting Roster to Excel 1. Navigate to myLoneStar, select the Faculty tab.


3. Click the Attendance Roster button.

4. Click the View Roster button. The class roster displays.

5. The day after the census date, the faculty can approve the Attendance Roster.

6. Absent students, simply deselect the Present checkbox by their name.

7. Click the Save and Return button.



3. Click the Class Roster icon to the left of the course name.

4. Click the Download icon.

5. Select Open at the File Download window.

6. Select the Yes button at the message about the file format and extensions do not match.

7. Select the whole worksheet and choose the desired size of the font.

Faculty Semester Start Up Document Owner: [email protected] Contact document owner for changes, corrections or additions. Page 2 of 2


4 / 2 4 / 2 0 1 7 P a g e | 1 © Lone Star College – iStar Training Team ([email protected]) – v9.2_1.0

JOB AID: FACULTY RESOURCES ADDING A SYLLABUS

Overview

Faculty can add new syllabus through the myLoneStar website.

Related Documents

Navigation

Navigation: Main Menu > LSCS Custom > Syllabus > Add Syllabus

Procedure

1. Log into myLoneStar.edu using your employee credentials.

2. Click the Faculty tab.

3. Click the Syllabus & Vitae tile to expand and select the Add/Edit My Syllabus.

4. This list of all syllabus is displayed; click the magnifying glass on the Term field.

5. Click the term you want to add.


https://my.lonestar.edu/


6. Select the Lookup Courses button to find the courses you have already been assigned for that particular term.

7. Click the Add button for the appropriate course.

8. The Faculty and Course Information sections are already populated. We will be focusing on the Attachments section.



9. Click the Add Attachment button. There are two Add Attachments button so you can upload two separate documents but notice the parameters limits below.

10. Click the Browse button. Navigate to location were your file is stored and click on the file. The name of the file is displayed.

11. Click the Upload button.

12. If you have a second document for the same course, click the second Add Attachment button.

13. Click the Browse button and navigate to location were your second file is stored and click on the file. The

name of the file is displayed.

14. Click the Upload button.

15. Click the Save button and you will be brought back to the Syllabus Information page.

Note once saved, the Add Attachment button changes to the Delete Attachment button.

16. Click the Add Syllabus menu to add an additional syllabus for another course. Repeat steps 3 – 15.

17. Click Home to return to the main menu.



JOB AID: FACULTY RESOURCES ADD/EDIT A VITAE

Overview

Faculty can add/edit their own vitae through the myLoneStar website.

Related Documents

Navigation

Navigation: Main Menu > LSCS Custom > Faculty Vitae > Add/Edit Vitae

Procedure



3.

4.

5.




6.


8. Click Home to return to the main menu.



FACULTY CENTER TRAINING GUIDE VIEW AND PRINT CLASS ROSTER

Overview

Using the Faculty Center, faculty members can view and print class rosters for those classes assigned to them. The class roster can be printed for the faculty member's records. Faculty members can also use the class roster to email a student or students in a particular class.

Related Documents

Navigation

Main Menu > Faculty Center > Class Roster

Procedure



3. Click the Faculty Center tile.

4. The main page of the Faculty Center allows you to access information about the classes to which you are assigned. Additionally, you can access the Class Search component from this page by clicking the Search tab.

5. Several buttons appear next to the name of each class: Class Roster, Attendance Roster, Grade Roster, Gradebook, and Assignments. You can see which button leads to which component by using the Icon Legend above your schedule.




JOB AID: FACULTY CENTER VIEW AND PRINT CLASS SCHEDULE

Overview

You can use the Faculty Center to view either a list or weekly view of your class schedule. You also have the ability to print this schedule for your records.

Related Documents

Navigation

Main Menu > Faculty Center > My Schedule

Procedure




4. Use the My Schedule page in the Faculty Center to view a listing of your classes, along with enrollment and meeting information.




5. If you wish to only show classes in which students are enrolled, click the Show Enrolled Classes Only radio button under Select Display Option. The default view is Show All Classes.

6. To view a weekly calendar view of your schedule, click the View Weekly Teaching Schedule button located at the bottom of your course listing.

7. The View My Weekly Schedule page provides a week-to-week view of your schedule with colored blocks to show the times at which you are scheduled for classes.

8. You can use the Previous Week and Next Week buttons to toggle between weeks.

9. If you wish to view a particular week, you can enter the date in the Show Week Of field. This date defaults to the first week of class for this term.



10. The default Start and End times for the weekly view are 8:00 a.m. and 6:00 p.m. If you have a class that begins before 8:00 a.m. or after 6 p.m., you can change these values so that your schedule will reflect these classes.

11. Click the scrollbar.

12. Use the Display Options group box at the bottom of this screen to select different display options. You can use this box to alter how the classes display or to deselect certain days so that they do not appear on the above calendar.

Once you have made these changes, you can click the refresh calendar button to show the changes on the above calendar.

13. To view a printer-friendly version of this schedule, click the Printer Friendly Page link.

14. The printer-friendly version allows you to see the calendar without display options, to make it more suitable for printing.

15. You can print by using Ctrl + P.

16. Click the Return to View My Weekly Schedule hyperlink to return to the My Schedule page.

17. Click the Home button to return to the main menu.



6. Click the Class Roster button located next to the specific class you want to view.

7. On the Class Roster page, you can view information about the students who are enrolled in the class you selected. You can also send notifications to your students from this page.

8. If you chose this class in error, or wish to view a different class, you can via the

Change Class button next to the class title.

9. Above the list of Enrolled Students, you can see the Census Date, Enrollment Status, Enrollment Capacity and Enrolled amounts for this class.

10. On the student's name line; you can see if the student has a Photo, ID, Units, Program/Plan, Academic Level and Enrollment Status.

11. Click the scrollbar.

12. If you wish to send a notification to students, you can select each of the Notify checkboxes next to their names and click the Notify Selected Students button. If you wish to send a notification to all students, click the Notify All Students button.



Note that you can only send notifications to students that have email addresses on file. If the student does not have an email address on file, their name will not have a Notify checkbox. You can also click on the name of an individual student to send an email to him or her from your default mail client.

13. Click the Printer Friendly Version link.

14. You can print by use Ctrl + P. Note if you have more than 15 students enrolled, you may have to scroll down to line 16 and perform the Ctrl +P for the second page.

15. Click the Return button to return to the Class Roster page.



Job Aid Document Version: 7.5, Dated: 10.23.2017

Document Owner: Connie Garrick Current Job Aids located at MyLoneStar / MyLearning Center / iStar Help Documents

DOCUMENT NAME: FC Verifying ODR or MDR_V75 10.23.2017.docx Document Owner: Contact document owner listed for changes, corrections or additions to this document. Page 1 of 5

Verifying the Official Day Roll (ODR) in Faculty Center with Comments or the Midpoint Roll (MDR) with Comments On the Official Day of Record (also referred to as the census date) for each session within each term a notification will appear at the top of the Faculty Center / My Schedule page with a link to verify the Official Day Roll (ODR) and again at the Midpoint Day for each session. The link is visible the next business day after the official day and midpoint day. These links will remain visible to the primary faculty member for five (5) business days only. Following the link the faculty member will electronically verify the Official Day Roll or Midpoint Day Roll. A copy of either roll may be printed once verified and saved.

NOTE: Embedded dual credit classes will not receive the Midpoint Day Roll (MDR).

Official Day Roll and Midpoint Day Roll verification in iStar requires the browser to open in a series of pop-up windows. Many browser settings do not allow for pop-up windows. Make sure your browser settings allow for pop-up windows (steps to do this are listed in this job aid).

If the Official Day Roll or Midpoint Roll is not verified within five (5) business days of the link appearing, the link will disappear. If the link is no longer visible in the Faculty Center, contact the Division Operations Specialist (DOS) or Division Operations Manager (DOM) to have the ODR or MDR regenerated to the Faculty Center.

NAVIGATION: Self Service > Faculty Center > My Schedule 1. Navigate to Self Service / Faculty Center / My Schedule.2. Under ‘Class Rolls’ all official day rolls or midpoint day rolls that need to be verified will be visible.

3. Click the Verify Rolls link next to the class(es) that are requesting verification. Remember there can be multipleclasses that need verification.




4. All students will have the ‘Attending’ box automatically checked. If the student never attended, check the box. Ifthe student stopped attending, check that box and enter the date the student stopped attending.

5. Enter comments in the Comments box if applicable.6. Click the Verified button, and Save.7. Once the Official Day Roll has been verified and saved, the Print Official Day Roster link will appear to print.




Verifying Official Day Roll or Midpoint Day Roll Frequently Asked Questions

Q: WHAT IF ONE OF THE STUDENTS LISTED ON THE OFFICIAL DAY ROLL HAS NEVER ATTENDED CLASSES? A: Check the ‘Never Attended’ box next to the student’s name.

Q: WHAT IF A STUDENT IS ATTENDING BUT DOES NOT APPEAR ON THE OFFICIAL DAY ROSTER? A: Have the student report immediately to Student Services! This could indicate that the student is attending your course but has

not registered nor paid for the course properly.

Q: IS THERE AN OPTION TO INDIVIDUALLY SELECT EACH STUDENT AND VERIFY?

A: No. The Official Day Roll and Midpoint Day Roll is verified for the entire course only and not individual students.

Q: MY CLASSES HAVE STARTED AND ONE CLASS HAS AN ODR LINK AND THE OTHER DOES NOT. WHY IS THAT? A: Official Day Rolls (ODR) are generated the next business day AFTER the official date of the session. If you teach multiple

sessions over a term, you may have different census dates for each session. For example, the official day is on a Friday. The ODR will not be generated until Monday (unless it is a holiday). The same happens for the Midpoint Day Roll (MDR).

Q: WHEN AN INSTRUCTOR VERIFIES THE OFFICIAL DAY ROSTER AND ENTERS COMMENTS, IS OFFICIAL DAY ROLL GOING TO KEEP THESE COMMENTS? WILL THE DIVISION BE ABLE TO SEE THE COMMENTS IN CASE THEY NEED TO GO BACK IN IF THERE IS A QUESTION ABOUT ATTENDANCE AND WHO THEY LISTED AS NEVER ATTENDED?

A: Yes, the comments are kept unless a new official day roll is generated and comments replaced.

Q: WILL STUDENTS BE DROPPED BY LISTING THEIR NAME AND ID IN THE COMMENTS SECTION? A: There are no “automatic” actions taken from the comments (no one is dropped automatically). A paper form should still be

submitted if an instructor wishes to have a student dropped from their course.

Allowing for Pop-Up Windows in Internet Explorer NAVIGATION: Open Internet Explorer > Tools > Pop-up Blocker > Turn Off Pop-Up Blocker

1. Open Internet Explorer.

2. Click on the Tools down arrow on Internet Explorer Menu Bar. IfTools is not displayed in your browser, right-click on gray area nextto the tabs in your browser session and select Menu Bar.

3. Click on Pop-up Blocker.

4. Click on Turn Off Pop-Up Blocker.If your pop-up blocker is already turned off, your option will read“Turn On Pop-up Blocker.” In this case, you do not need to do

anything.




Allowing for Pop-Up Windows in Mozilla Firefox NAVIGATION: Open Mozilla Firefox > Tools > Options > Content > Deselect Block pop-up windows

1. Open Mozilla Firefox.

2. Click on the Tools / Options from the main navigational pane3. Click on the Content icon.4. Deselect Block pop-up windows. If this option is already deselected (not checked), then your pop-up blocker is

already turned off.5. Click OK.

Allowing for Pop-Up Windows in Chrome NAVIGATION: Open Chrome > More > Settings > Advanced > Privacy > Content Settings > Popups

1. Open Chrome.

2. At the top right click More.3. Click Settings.4. At the bottom, click Advanced settings.5. Under Privacy, click Content settings.6. Under Pop-ups select an option that allows pop-ups from Lone Star College.




Document Production Version Tracking (for iStar Training Purposes Only)

Date Created

Date Published (major release)

Version Number Module Onwer(s):

Date Sent to Module Owner(s):

Document Owner Digital Approval Date: Changes/Comments

09/27/2011 Previous versions published V1-V6

10/6/2011 10/10/2011 V7.0 Connie Garrick via email 10/6/11 10/10/2011

Comment box added to ODR

1/30/2012 V7.1 Added two FAQs per Connie’s email 1/30/2012

8/15/2017 8/17/2017 V7.2 New ODR/MDR Information 08/17/2017 08/17/2017 New ODR/MDR

9/7/2017 9/21/2017 V7.3 Added the link not available until next day 09/21/2017 09/7/2017

9/26/2017 9/26/2017 V7.4 Added MDR not for DC classes 9/26/2017 9/26/2017

10/23/2017 10/23/2017 V7.5 Corrected typo 10/23/2017 10/23/2017


JOB AID: FACULTY CENTER ENTERING FINAL GRADES IN GRADE ROSTER

Overview

Using the Faculty Center, faculty members can enter final grades for students in the Grade Roster. The Grade Roster is a static page and goes through two processes: Entering grades by faculty member and then posting of grades done automatically by an iStar batch process. The Gradebook button should NOT be used to enter final grades.

Related Documents

Navigation

Main Menu > Faculty Center > Grade Roster

Procedure




4. The main page of the Faculty Center allows you to access information about the classes to which you are assigned.

5. Several buttons appear next to the name of each class: Class Roster, Attendance Roster, Grade Roster, Gradebook, and Assignments. You can see which button leads to which component by using the Icon Legend above your schedule.




6. Click the Grade Roster icon located next to the specific class you want to view.

7. Select the drop-down list in the Roster Grade column. Assign a grade to every student on the grade roster.

Note: You can assign the same grade to multiple students at the same time by clicking the checkbox next to their name, choosing the grade in the field at the bottom and clicking the Add this grade to selected students button.

8. Once all grades have been entered, change the Grade Roster Action to Approved.


You have successfully entered your final grades. Grades will be posted to the student transcript when the next iStar grade post process runs.

10. Change Class button

