Drupal Starter Kit –Project Kickoff

February 2, 2012

UCSF Web Site Statistics

• 3000+ registered web sites at UCSF

• 400+ UCSF sites on Drupal CMS

• 120+ sites on Drupal @ Acquia

• $600KMM spent in FY11-12 on Drupal web site projects across UCSF

• $20K - $150K for building a single Drupal web site at UCSF

• 30+ web sites will be redesigned in next 2 years

• 27 web sites want templates

Agenda

• Project Goals

• Scope

• Team Structure

• Deliverables

• Schedule

• Budget

• Project Governance

• Q & A

Goals

• 25% cost decrease for building Drupal sites

• 20% cost decrease in site maintenance

• Reduce initial, base site creation to 3-4 hours (currently 3-4 days)

• Unified Drupal Platform Strategy

Scope

• UCSF wide audience for templates

• Based on UCSF Identity Standards defined by University Relations

• Templates for new site builds (not applicable to existing sites unless migrating)

• Targeted to Acquia hosting platform (but not absolutely required)

• Integrated with MyAccess / Single Sign-On

Core Project Team

Ed MartinIT Manager

John KealyLead Developer

Courtney Anderson

SME

Irene Broderick

Pilot User

Drupal Consultants

TBD

Robert AsherProject Manager

• Selects vendor

• Defines details for deliverables

• Executes project plan

Advisory Committee

Marlene Berro Julie Auger

Sierra Alvis Robinson Leslie Kleinberg

Jonathan Prugh Nada Hansen

Michael McManus Nicole Mandel

Suya Caldwell-Colorado Brenda Gee

• Meets with Core Team twice a month

• Provides guidance to core project team on deliverables– Scope

– Deliverables

– Training

– Documentation

Deliverables

• New web site templates– UCSF Identity Standards compliant

– ADA standards compliant

– Responsive Design

– Standard Drupal Module Set

• Web sites– Reference implementation

– Pilot web site for Compliance & Ethics

• Training– Materials, e.g. print and video

– Initial training sessions: in-person, webinar

Schedule

Jul Aug Sep Oct Nov Dec Jan

Discovery/Planning

Vendor Selection

Development

E & C (Initial Web Site)

Training & Communication

Launch

ITS Sharecase Demo

Budget

• $75K provided for outside consultants/vendors– Drupal Consulting

– Project Management

– Training (TBD)

• In kind resources– Advisory Committee (2-4 hrs/month, 4 months)

– Courtney Anderson, EVCP (10-20%, 4 months)

– Irene Broderick, Compliance & Ethics (15-20%, 4 months)

• ITS– John Kealy, Lead Developer (15%, 4-5 months)

– Ed Martin, IT Manager (10-15%, 4-5 months)

Project Governance

• Executive Reviews– Monthly status updates

– Bi-monthly review

• Bi-weekly Reviews with Advisory Committee

Q & A

Thank You!