Drug Testing ServicesRequest for Proposal 11-55

Pre-Proposal ConferenceMarch 11, 2011

Steve Webb, IDOA Strategic Sourcing Analyst

Agenda

• General Information• Purpose of RFP• Scope of RFP• Key Dates• Proposal Preparation• Proposal Evaluation• Minority and Women’s Business Enterprises• Question and Answer Session

General Information

• Sign-In Sheet for Attendees

• Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website

• Hold questions until the end of the presentation

• All questions must be submitted in writing by Friday, March 18th

Purpose of the RFP

• The purpose of this RFP is to select a vendor that can satisfy the State’s need for Drug Testing Services.

• It is the intent of Department of Workforce Development (DWD) to contract with a vendor that provides quality Drug Testing Services.

Scope of RFP

• Vendor shall be responsible for collecting urine samples to test for substance abuse from DWD Clients.

• Vendor must have or utilize a SAMHSA (Substance Abuse and Mental Health Services Administration) certified laboratory.

• The State estimates a cost of $74.00 per test, and we expect to do approximately 6,000 tests per year. – This rate will be used as the State’s baseline figure in evaluating

cost proposals. – The State is not in a position to guarantee future estimates of the

number of tests per year.

Key DatesActivity Date

Issue of RFP February 28, 2011

Pre-Proposal Conference March 11, 2011

Deadline to Submit Written Questions March 18, 2011

Response to Written Questions/RFP Amendments

March 25, 2011

Submission of ProposalsApril 8, 2011

The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown.

Proposal Evaluation TBD

Proposal Discussions/Clarifications (if necessary)

TBD

Oral Presentations (if necessary) TBD

Best and Final Offers (if necessary) TBD

Contract Award June 1, 2011

Proposal Preparation

• Transmittal Letter

• Business Proposal

• Technical Proposal

• Cost Proposal

Proposal Preparation• Transmittal Letter

– Agreements with requirements listed in section 1– Summary of ability and desire to provide the requested service– Signature of authorized representative – primary contact– Respondent notification

• Business Proposal– Company Structure– Financials – Confidential Information– Integrity of Company Structure and Financial Reporting– Contract Terms/Clauses– References– Registration to do Business – SOS & IDOA– Authorizing Document– Subcontractors

Proposal Preparation

• Technical Proposal– Divided into sections per the solicitation document– Answers should demonstrate your ability to perform the function– Additional information/supporting documents should be succinct and

add value to your proposal

• Cost Proposal– Cost must be listed as a per test cost to be inclusive of all services

listed in the scope of work

Proposal EvaluationSummary of Evaluation Criteria:

1. Adherence to Mandatory Requirements– Pass/Fail

2. Management Assessment/Quality (Business & Technical)– 35 points

3. Cost (Cost Proposal)– 20 points

4. Minority (10) and Women Business (10) – Subcontractor Commitment 20 points

* 75 Total Points

Minority and Women’s Business Enterprises

• Goals for Proposal

– 8% Minority Business Enterprise– 8% Women’s Business Enterprise

Additional InformationIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. http://www.in.gov/idoa/2467.htmLink to the developing “one stop shop” for vendor registry with IDOA and Secretary of State.

B. Secretary of State of Indiana:Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

C. See Vendor Handbook:Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc

D. Minority and Women Owned Business Enterprises:http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm

E. RFP posting and updates:Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions and Answers

Thank You