driving business efficiency juan rodriguez president & ceo advanced processing & imaging,...
TRANSCRIPT
Driving Business Efficiency
Juan RodriguezPresident & CEOAdvanced Processing & Imaging, Inc.
Leveraging Business Process Automation & Document Management
Advanced Processing & Imaging’s (API) solutions
automate the classification, retrieval, and distribution of the information required to power daily business
operations.
About API
ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.3
Business Process Automation:
The strategy a business uses to automate processes in order to contain costs.
Introduction to Automation
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“Business Process Management wins the ‘triple crown’ of saving money, saving time and adding value.”
Introduction to Automation
Statistics
The top priority for CIO’s:
“Improving Business Processes”
Source: Gartner
98% of CEOs expect their business models will need
to change.Source: IBM Global CEO Study
More than 90% of all datain an enterprise is
unstructured information.
ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.6
How automation can helpyour organization
Why its important?
Transparency
Transparency
Control
TimeSavings
• Business processes take too long
• Documentation spread across the organization or LOST
• Records Management/Compliance
• Security and Disaster Recovery
Challenges
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• Lost revenue
• Business inefficiency (Profitability)
• Compliance penalties
• Disaster Recovery risk (Business Continuity)
Impact on the Business
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• Automate the process
• Eliminate/Control the paper
A Better Approach
But how ????????
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ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.13
Records• Public information request• Student Records
Finance• AP Processing• Purchase request• Expense Reporting
HR• On/Off boarding• Time off requests• Personnel Action• Employee Contracting• Employee Records
Examples
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Public Records
• Fulfill public record requests• Control access to non-public
information• Protect sensitive data• Minimize valuable time
searching for information• Provide user-based security• Enable authorized persons
access to information• Lower costs associated with
producing information• Retrieving offsite
documents/storage fees
Public Records Request
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• Customized to your site’s colors and logo
• Access from any computer with internet access.
• Easy to use search engine• Self Serve, on-demand access • Saving, printing, emailing
capabilities • Enable administrators to control
who sees what• Offer authorized users password-
protected logins• Enforce watermarks and
redactions on printing and PDF exports
Benefits
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Internal Routing for Fulfillment of Request
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Public Records RequestPublic Record RequestCity of Punta Gorda
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Finance
• Invoices received • Validation• ERP data entry• Distribution/routing• Approvals• Finance validation/approval• CFO/Controller sign off• Checks processed – mailed• Paperwork and documentation
bundled and filed
AP Processing Example
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• Faster processing• Payment discounts• Reduced costs• Increased productivity• Improved reporting & auditing• Satisfied vendors and staff
Benefits
ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.21
ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.22
Finance ExamplesAP ProcessingPurchase RequisitionExpense ReportPayment Request Form
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Human Resources
• Candidate hired • Employee fills out forms• Required documents received• Distribution/routing of
documents• Department & IT Approvals• HR validation/approval• ERP data entry• Paperwork and documentation
bundled and filed
HR Onboarding Example
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• Faster and smoother onboarding• Increased productivity• Improved reporting• Satisfied staff and new employees
Benefits
ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.25
ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.26
HR ExamplesEmployment ApplicationPersonnel Action FormPay Rate ChangePre Travel Authorization
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Questions
ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.
For more information and a personalized demonstrationcall (800) 430-7011 or e-mail us at [email protected].
You can also visit www.apimg.com
For more information and a personalized demonstrationcall (800) 430-7011 or e-mail us at [email protected].
You can also visit www.apimg.com
© 2014 Advanced Processing & Imaging, Inc. (API). All rights reserved.
For more information contact