draft rev-715-25 processing field mods (2)

7/23/2019 Draft Rev-715-25 Processing Field Mods (2)

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Transatlantic Programs Center

Winchester, Virginia

Processing Field Modifications

Transatlantic Programs Center

Policy Letter: 715-25

Effective ate: !an"ary 1#$evisions: #

C%&TE&T'

1()( P"r*ose

2()( +**licaility

()( $eferences

.()( E/*lanation of +reviations an0 Terms

5()( $es*onsiilities

#()( Proce0"res

7()( $ecor0s%ective Evi0ence



1()( P3$P%'E( The *"r*ose of this *olicy is to 0escrie the *rocessing of fiel0 mo0ifications(

2()( +PPL4C+4L4T6( The folloing g"i0ance is a**licale to all Transatlantic Programs

Center 8T+C9 *ersonnel an0 those acting on ehalf of T+C(

()( $EE$E&CE'(

(1( e0eral +c;"isition $eg"lation '"*art #(1)1 an0 .(1)1

(2( EP .15-1-2#)

.()( E<PL+&+T4%& % +$EV4+T4%&' +& TE$='(

.(1( Contract =o0ification > any ritten change in the terms of the contract(

.(2( ilateral =o0ification > a contract mo0ification that is signe0 y the contractor an0the contracting officer(

.(( 3nilateral =o0ification > a contract mo0ification that signe0 only y the contracting

officer(

.(.( Contracting %fficer 8?%9 - a *erson ith the a"thority to enter into, a0minister,an0or terminate contracts an0 ma@e relate0 0eterminations an0 fin0ings(

.(5( +0ministrative Contracting %fficer 8+C%9 > refers to a contacting officer ho is

a0ministering contracts(

.(#( Change %r0er > a ritten or0er, signe0 y the contracting officer, 0irecting the

contractor to ma@e a change that the Change cla"se a"thoriAes the contracting officerto or0er itho"t the contractorBs consent(

.(7( asic Change oc"ment 8C9 > $=' orm 7.7 8+**en0i/ +B, E/hiit 29

. D ' **lemental +greement a contract mo0ification that is accom*lishe0 the



5()( $E'P%&'44L4T4E'(

5(1( %nly ?%s an0 +C%s, acting ithin the sco*e of their a"thority, are em*oere0 to

e/ec"te contract mo0ifications on ehalf of the Government(

5(2( '"**lemental agreements 8ilateral-mo0ifications9 ill normally e acce*te0 y the

contractor *rior to the ?%Bs or +C%Bs signat"re(

#()( P$%CE3$E'(

#(1( %n the initiation of a *otential change to the constr"ction contract, the res*onsile *erson ill J+00K a change re;"est in $=' "n0er Jinances >Contract ChangesK

screen an0 com*lete the 0ata re;"ire0 in the J4nce*tionK, Jescri*tionK,J'tat"s"n0ingK, an0 J'"**orting oc"mentsK( The *"r*ose of entering the 0ata in$=' at this time is for the trac@ing *"r*oses 8'ee E/hiit 9(

#(1(1 $elate0 0oc"ments sho"l0 e create0 in or im*orte0 into $=' to ens"re

recor0s relate0 to the change are com*lete, an0 are a"tomatically lin@e0 to

the act"al mo0ification hich may comine to or more change re;"ests(

#(1(2 The P= ill revie the *ro*ose0 change for sco*e, necessity, an0 im*act,

if any, on the *rogram( 4f mo0ifying this contract as a res"lt of this changeis consi0ere0 in the est interest of the Government, the P= ill note his

a**roval y signing the C an0 a0vising the office initiating the changeof the a**roval sim"ltaneo"sly the P= ill re;"est the f"n0s analyst to

initiate a P$C to estalish f"n0ing for the change ase0 on the f"n0s

re;"este0 in the C(

#(2( The P= ill convene the =$ if there is a 0isagreement eteen P=E&CTCan0or originating iel0 %ffice, to consi0er the *ro*ose0 change, the *roc"rement

0 i 0 i 0 0i h h $ i



ill *re*are a P%= hich incl"0es 8"t is not limite0 to9 the in0e*en0entGovernment estimate 84GE9, the contractorBs cost or *ricing 0ata *ro*osal, ith any

necessary s"**orting attachments, the technical analysis 8T+9, the *rice analysis 8P+9,

the cost analysis 8C+9, an0 the P&=(

#(#(1 Perha*s the most im*ortant an0 often neglecte0 *art of the mo0ification *rocess is *ro*erly i0entifying the contractor JactivitiesK that are create0

or im*acte0 y the changes( Witho"t 0"e 0iligence on the *art of

negotiators, or their s"**ort sche0"lers, in i0entifying an0 0oc"mentingthe activities in the 0raft ') that are Jmo0ifie0K, significant *rolems

ill arise hen the contractor attem*ts to get *ai0 for *rogress on the

or@ incl"0e0 in the mo0ification(

Note: Funding for modifications should be keyed to activities in existing CLINs. RM and C!FM "ro"erly track funding #hen linked to existing CLINs.

$dding CLINs should be limited to u""lemental $greements #here a

se"arate com"letion date is established.

#(#( 3*on com*letion of negotiations the fiel0 or C+, as a**ro*riate, ill enter the 0atainto $='( + mo0ification *ac@age ill e *re*are0 from 0oc"ments containe0 or

create0 in $=' 4f a**rove0 f"n0ing is ins"fficient an amen0e0 C ill e

*re*are0 in $=' an0 s"mitte0 to the P= for revisions to f"n0ing via the f"n0sanalyst( The final mo0ification *ac@age ill incl"0e 8"t not e limite0 to9 the 0raft

'-), P%=, P&=, C, signat"re sheet, certificate of c"rrent cost or *ricing 0ata,

etc(, ill e *re*are0 for coor0ination on final a**roval, an0 s"se;"ent iss"ance, of

the mo0ification( $evies y P=, CT, an0 %C, can occ"r sim"ltaneo"sly ase0 onthe i0entical 0ata containe0, an0 availale to all, in $='( +t this *oint the negotiator

ill s"mit the 0raft ') 8*re*are0 in $=' an0 ase0 on the s"**orting

0oc"mentation in $='9 folloing all re;"ire0 internal revies an0 a**rovals, to the

t t f i t



#(11( The *rocess of entering the 0ata into 'P' also com*letes the *rocess of oligatingf"n0s in CE='(

#(12( The ne/t 0onloa0 of 0ata from $=' to CI' ma@es the f"n0s availale for the

contractor to charge against in their ne/t *ayment estimate, an0 com*letes themo0ification *rocess(

#(12(1 The im*ortance of folloing this *roce0"re cannot e over em*hasiAe0(

olloing the *roce0"re ens"res seamless *rocessing an0 a"tomatic

f"n0ing lin@s, enaling *rom*t *ayments(

#(1( +**en0i/ +B is a gra*hical re*resentation of the vario"s mo0ification *rocesses(The 0esire0 *rocess is a ilateral mo0ification, "t if agreement cannot e reache0 the

Government has other means of accom*lishing the necessary changes ithin thecontract, as shon(

7()( $EC%$'%!ECT4VE EV4E&CE( +ll 0oc"mentation s"**ort the 0ecision for a CP+contract shall e retaine0 in the res"lting official contract files(

%$ TME C%==+&E$:

$on LightC%L, E&

Comman0er



+**en0i/ +B

PRENEGOTIATION OBJECTIVES MEMORANDUM (POM)(Pricing Actions greater than $100K)

CONTRACT NO: DACA78-01-C-0008

BCD NOT!T"#: 0%&1' hooting Range Constrction

CONTRACT T!T"#: #* P+-+! ,ain Oerating Base .gra/e

"OCAT!ON: #gt Area Oice

12 Prenegotiation go3ern4ent cost o56ecti3es ith sorting narrati3e' go3ern4ento56ecti3e rice' has 5een i/entiie/ rsant to the e/era9 Acisition Reg9ation (AR)2Part 1;2807' or negotiation or the o99oing contract:

a2 Contractor

Contrac<Orasco4 =oint +entre1001 North 1>th treet' ite 1%%0

Ar9ington' +A2 %%%0>

a2 Te o Contract or Pricing Action - Constrction' <non changes

%2 coe o ?or< -

0%&1=9 F' %007



• The *o3ern4ent negotiator is to o5tain c9ariication or e9anations or ansigniicant /ierences 5eteen the contractor@s roosa9 an/ the*o3ern4ent esti4ate res9ting ro4 the technica9 ana9sis rior to

negotiation to insre the scoe o or< is n/erstoo/ 5 the 5oth artiesThe*o3ern4ent negotiator is to re3ie the contractor@s roosa9 ith thecontractor to 3eri ho the contractor has 9anne/ an/ sche/9e/ or< to5e eror4e/2 Does sche/9e i4act the critica9 athG

• The *o3ern4ent negotiator 4st i/enti an signiicant cost e9e4ents ithsigni icant /i erences 5eteen the contractor @s roosa9' the a/it ' i a9ica59e' an/ the !*# an/ esta59ish go3ern4ent cost o56ecti3e or eachcost e9e4ent

This i99 5e shon sing the o99oing co94nar or4at or the cost e9e4ents i/entiie/to ha3e a signiicant /ierence hen co4are/ to the !*#----see attache/*o3ern4ent o56ecti3es ith narrati3e sorting /ata2

• The *o3ern4ent negotiator is to insre that s5contractor eorts are

/isc9ose/ in the sa4e /etai9 as the ri4e contractor (i o3er $;00'000)25contractor roosa9s 4st a9so 5e a/ite/ i o3er $;00'0002 (!s5contractor roosa9 is o3er $;00'000 the 4st a9so ro3i/e an 111)2

The negotiation i99 inc9/e a reso9tion o the *A o3erhea/ an/ roit or ee o56ecti3e5ase/ on the go3ern4ent o56ecti3e or each (as in/icate/ on the attache/ Hithnarrati3e sorting)2

PREPARED BY

0%&1 July 6, %007



BASIC CHANGE DOCUMENT (BCD),OD #R!A" NO2 CONTRACT NO2 !NC#PT!ON DAT# DAT# CO,P"#T#D

PRO=#CT CONTRACTOR

"OCAT!ON

PART A2 12 D#CR!PT!ON O$ CIAN*# %2 P#CD?*

&2 T!,# #JT#N!ON K# NO CA"#NDAR DAK 2 TOTA"

;2 N#C#!TK $OR CIAN*# (Attach a copy of Directive letter of authority from OCE or Using Service and br ief statement as to necessity of contract action. Include any special construction reuirements or !no"n uantiti ties. Include any information regarding status of "or! in progress and future activities that "ill b e affected by this change#.

00235

S a m p l e f o r C E T A C P o l i c y & P r o c e d u r e D o c .

DACA78-01-C-0008 A 10 !ul 200"

E# P$-$% ai' (pera)i'* +a,e p*rade

E*yp) Area (ffice Co')rac/(ra,com !oi') $e')ure

0 0.00

1. Demo',)ra)io' of )e +CD prepara)io' Proce,,

o'e

Specifica)io' Para*rap /A Dra4i'* o /A%'i)ial E,)ima)e 0.00 Time E)e',io' 0 Day,

C6A#E % DA%#So'e

C6A#E % SPEC%9%CAT%(So'e

1. Demo',)ra)io' of )e +CD prepara)io' Proce,,

To demo',)ra)e )e modifica)io' prepara)io' proce,,.

Pa*e 1 of 2



BASIC CHANGE DOCUMENT (BCD),OD #R!A" NO2 CONTRACT NO2 !NC#PT!ON DAT# DAT# CO,P"#T#D

CORP O$ #N*!N##R

.!N* #R+!C#

OTI#R

CONTRACTOR%12 #CT!ON !

%%2 #CT!ON !! R#AON COD#

%&2 #CT!ON !!! R#AON $OR CIAN*#

%2 #CT!ON !+ D#!*N#R $!R,

D#!*N #C

%;2 #CT!ON + R#CO+#RAB"# CONTR.CT!ON COT*.!D#"!N#:The A# is 9ia59e or an0 M/a4agesM in the or4 o a//itiona9 constrction cost to the *o3ern4ent 8hich res9t ro4 A#@s neg9igent eror4ance2

Th * t@ 9 9 th it t th M/ M i / / t t t th t th * t i / t 9 / /

PART C. CHANGE CLASSIFICATIONC T

U K

00235 DACA78-01-C-0008 A 10 !ul 200"

: Admi'i,)ra)i;e Ca'*e

Pa*e 2 of 2



1; =9 %00FPo9ic on !nterace 5eteen A! re9ate/ to

Processing ,o/iications to

Constrction Contracts

12 !ntro/ction: Pre3ios 59ishe/ o9icies /iscsse/ the /eart4entsin3o93e/ in the initiation' rocessing' an/ issance' o constrction contract4o/iications' an/ their athorities2 Those rocesses ha3e not change/signiicant9 ecet that the stes necessar to co49ete an/ isse theo9ic is ro3i/e/ to /e4onstrate the A! re9ationshis an/ is inten/e/ tos9e4ent an eisting o9icies2

%2 The ,o/iication Process:No2 Action Process e9ecte/ or Action A! .se/1 PDT /iscsses the otentia9

change an/ /eter4ines the4etho/ o reso93ing orco49eting the isse that is

in the 5est interest o the*o3ern4ent2

Ne Contract,o/i eisting contractPrchase Or/er' etc

PR,P

% ! /ecision ro4 12 is to:%a !sse a ne contract - Acisition P9an P%R,

C#,%5 ,o/i eisting contract !nitiate change trac<ing R,C#,%c !sse Prchase or/er !nitiate PO PC#,& Ass4ing %5 a5o3e is /eci/e/



&g Co49ete ,o/iicationac<age reare/

tore/ in R,Printe/ co or ACO re3ie

R,

&h &0 signe/ 5 ACO ACO signs to ina9ie

,o/iicationn/s o59igate/2,o/iication entere/ in P

R,

C#,P

&i ina9 ,o/iication Pac<age tore/ in R,' inc9/ing/ate/ NA acti3ities ro4P&' an/ a/6st4ents to&0 i necessar' re3ise/n/ing o59igation' so thata4ents against the,o/iication can 5e 4a/e2

Reorte/ in P%Paer co in contract i9e2

R,-P

P%Paer i9e

,o/iication ProcessCo49ete

tore/ an/ 3iea59e inR,2

Reorte/ in P%

R,P%

; n/ing interacesnecessar or contract torecei3e a4ent2

;a ./ate/ NA acti3ities ro4P% to R, 3ia D#2

P&(D#)-LC-R,

;5 Contractor s54its Pa#sti4ate an/ is ai/ 3ia the

LC-R,--C#,



Exhibit 5

draft rev-715-25 processing field mods (2)

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