dr saleh mohamed al khusaiby personal reflection on the interviews
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Dr Saleh Mohamed Al Khusaiby Personal Reflection on the Interviews. Dean, Oman Medical College Sohar Medical Campus Oman Accreditation Council meeting November 2009. Oman Medical College. Oman Medical College The Time line Preparation over one year Self Study and Draft Report - PowerPoint PPT PresentationTRANSCRIPT
Dr Saleh Mohamed Al KhusaibyDr Saleh Mohamed Al Khusaiby
Personal Reflection on the InterviewsPersonal Reflection on the Interviews
Dean, Oman Medical CollegeDean, Oman Medical CollegeSohar Medical CampusSohar Medical Campus
Oman Accreditation Council meetingOman Accreditation Council meetingNovember 2009November 2009
Oman Medical College
Oman Medical College
The Time line
Preparation over one year
Self Study and Draft Report
Over 85 Supplemental Material
Submission of Report in January 2009
The Interview ( 45 minutes)
The Feed back 10 weeks
The Follow up
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Oman Medical College
Unique Challenge
Two distant campuses
Baushar
Sohar
Two different programs
Pharmacy
Doctor of Medicine
Premed Program 3 years at Baushar
Medical Graduate Program at Sohar
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Oman Medical College
Historical Perspective (2001 -2008)
Sharing Board of Directors and Governing Council
Common Mission Statement and Vision
Affiliated to WVU ( related to MD program)
Common Strategic Planning
Oman Medical College
Separate Academic Faculty and Administrative Staffs
Dedicated Physical and Teaching Resources
Students common campus at Baushar
Separate Medical Campus at Sohar
Preparation for the Interview
Started from day one
Notification of the Audit January 2008
The Governing Council Approval
The Steering group
The Self Study
Data Collection
The Draft Report Review
The Participation of the Faculty and Staffs
Meeting all the subgroups
Students sharing common campus at Baushar
Separate Campus at Sohar
The Content of the Portfolio Report
Mission , Vision, Objectives
Governance and Management
Student Learning
Staff and Faculty
Industry and Community
Academic Support Services
Student and Student Support Services
Staffs and Staff Support Services
General Support Services
The Audit
The Steering Committee Chairman
( Focal point and Chairman)
Early start and Preparation
Survey forms and collecting data
Updating information and data
Review with the different sub-committee
The Interview
Preparing the interviewees
Communicating with the different groups
The venue of the interview
The logistics
Multiple of rooms required
The Day of the Interview
Every one tense
Daunting
Some faculty worried
Baushar first day; Sohar second day
Advantage being on the second day
The Interview Day
Chairman and Contact person previously visited
Receiving and welcoming the Interviewers
Cordial and friendly
A short briefing with the team helpful
Explained proceedings on the day
Any rearrangements discussed
Orientation of the interviewers
The Interview
First person to be interviewed at Sohar
Conscious of the previous day interview at Baushar
The Board of Directors and the Governing Council
Aware of previous proceedings at Muscat
Felt easier and less anxious
The Interview
The Chairman led the first questions
Other members later took their turn
Felt completely at ease and confident
Adequate preparation helped in coping with proceedings
Explained what we are doing, and what we intend to do
Interview lasted 45 minutes
At the end felt that it was short after all the long preparation
Post interview
The feed back after the interview was very helpful
Helped unwind and relieved
Debriefing by the Panel members
Commendations
Affirmations
Recommendations
More supplemental material requested
No recall interview
Post interview
Surprised it was all over
Felt that most of the important issues were explored
Panel had ample of opportunities to explore all areas
Very satisfied we were able to provide information requested
Genuinely great reason for celebration
Lesson Learned
Start Early for the Preparation
Select Steering Committee
Approval by Chairman Governing Council
Formation of Selected committees
Schedule regular meetings
Follow ups and deadline
Review draft Portfolio
Set up policies and procedures
Lesson Learned
Extremely helpful and useful experience
Identified areas of strengths and areas of weakness
Improved our internal operational working relationship
Began to redesign our policy and procedures
Made us aware of the need for proper documentation
Need for Campus wide survey on all aspects of the institution
Need to improve communication among faculty and staffs
Need to improve communication across the two campuses
Lessons learned
Involve all staffs and faculty from the beginning
There is never enough time
It is all over in minutes
More work after the Audit
A Happy and Enjoyable Experience
THANK YOU