DQ MEPRS Audit Readiness

FCC Validation and DMLSS

RE-W-3-C

2012 Navy Medicine Audit Readiness Training Symposium

DQ MEPRS Audit Readiness

Context: Audit Readiness requires database alignment for workload (CHCS/AHLTA), personnel (DMHRSi), facility/supplies/equipment (DMLSS) and financial accounts (STARS-FL/SMART/EAS).

Purpose: Educate audience on the FCC Validation Tool improve DQ and EAS reporting.

Outcome: Audience will take corrective actions to align data bases and/or comply with policy.

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DQ MEPRS Audit Readiness

FCC Validation Created 2011 to highlight system

alignment issues. Upgraded 2012 to include

- minimum workload requirement highlights, - Job Order Number details.

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DQ MEPRS Audit Readiness

FCC Validation Published quarterly on the DQ SharePoint. The tool provides multiple filters to enable

users to focus on the relevant source system relationships, minimum workload, square footage, JONs, and database synchronization.

Sites will correct the issues that are flagged before the next update.

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DQ MEPRS Audit Readiness

FCC Validation

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https://es.med.navy.mil/bumed/nmdq/default.aspx

Each Quarterly FCC Validation is on the DQ SharePoint

DQ MEPRS Audit Readiness

FCC Validation

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Quarterly Validations

Validation reference contains explanations of the fields

DQ MEPRS Audit Readiness

FCC Validation Demonstration, Explanation, Discussion and

Questions on FCC Validation How to address the “I’m special” communities

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DQ MEPRS Audit Readiness

DMLSS Items of Interest Myth Busters: Myth 1: DMLSS doesn’t have anything to do

with MEPRS. Fact: MEPRS receives DMLSS financial

transactions via STARS for supplies, pharmaceuticals and equipment purchased via DMLSS

How are these purchases tracked?

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DQ MEPRS Audit Readiness

DMLSS Items of Interest Myth 2: DMLSS Customer Number must

contain the 4th Level MEPRS code. Fact: This has been a convention with many

sites but is NOT required.

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DQ MEPRS Audit Readiness

DMLSS Items of Interest Myth 3: Resources Shop doesn’t have

anything to do with DMLSS. Fact: The Customer ID table contains MEPRS

code and Expense Center. The Expense Center is the JON. Resource Shop is responsible for ensuring these data are correct. Additionally, each catalog has JONs that must be maintained.

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DQ MEPRS Audit Readiness

DMLSS Items of Interest Myth 4: MEPRS Coordinator plays no part in

DMLSS. Fact: MEPRS Coordinator has a vested interest in

working with DMLSS staff to ensure 1. The correct MEPRS codes are on

each room on the blueprints for the facility, to ensure accurate square footage, AND

2. The capital equipment (depreciable equipment) has the correct MEPRS code., to ensure depreciation is calculated correctly.

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DQ MEPRS Audit Readiness

DMLSS Items of Interest DMLSS Tables of Interest to MEPRS

Coordinators, Catalog – JONs, Room Inventory MEPRS codes – Square

Footage, Equipment Inventory MEPRS codes –

Depreciation.

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DQ MEPRS Audit Readiness

DMLSS Items of Interest An upcoming addition to DMLSS will include

DMIS ID, which will make obtaining reports for square footage and capital equipment easier to sort into core facility and branch clinic

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DQ MEPRS Audit Readiness

DMLSS Customer Detail

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DQ MEPRS Audit Readiness

DMLSS Equipment Record

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DQ MEPRS Audit Readiness

Customer Catalog

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DQ MEPRS Audit Readiness

Customer Catalog Record

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DQ MEPRS Audit Readiness

Catalog Record Job Order Number (Expense Center)

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DQ MEPRS Audit Readiness

DMLSS Room Inventory

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DQ MEPRS Audit Readiness

Square Footage Reporting

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DQ MEPRS Audit Readiness

Points of Contact Colleen Rees, Colleen.Rees@med.navy.mil, 202-762-3538

Randy Van Nostrand, Randy.VanNostrand.ctr@med.navy.mil, 703-773-7312 ext. 602

Kate Burchess, Kathryn.Burchess.ctr@med.navy.mil, 703-773-7312 ext 104

Bonnie Rehbein, Bonnie.Rehbein.ctr@med.navy.mil, 703-773-7312 ext. 603

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DQ MEPRS Audit Readiness

Questions

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