downward facing dog… merging sustainability and ems

The Right Way….The Green Way….All the Way!The Right Way….The Green Way….All the Way!

Downward Facing Dog…Downward Facing Dog…

Merging Sustainability and EMSMerging Sustainability and EMS

Lynda Pfau,

Fort Bragg Sustainability Team Coordinator


Downward-facing dog


Say What?


What Is An EMS

An Environmental Management System (EMS) is a well-defined management structure designed to address the impacts of an organization’s activities, products and services on the environment.


What is ISO 14001?

• International series of generic Environmental Management Standards

• Widely applicable.

• ISO 14001 was first published in 1996 and specifies the actual requirements for an environmental management system.

• Generic and widely applicable


Summary of ISO 14001 Requirements

4.2 Environmental Policy4.3 Planning4.4 Implementation4.5 Checking and Corrective Action4.6 Management Review


Slide 10

The EMS Model per ISO 14001The EMS Model per ISO 14001The EMS Model per ISO 14001

4.5.1 Monitoring & Measurement4.5.2 Preventive & Corrective Action4.5.3 Records4.5.4 EMS Audit

4.5.1 Monitoring & Measurement4.5.2 Preventive & Corrective Action4.5.3 Records4.5.4 EMS Audit

4.4.1 Structure & Responsibility4.4.2 Training & Awareness4.4.3 Communication4.4.4 Documentation4.4.5 Document Control4.4.6 Operational Control4.4.7 Emergency Preparedness

4.4.1 Structure & Responsibility4.4.2 Training & Awareness4.4.3 Communication4.4.4 Documentation4.4.5 Document Control4.4.6 Operational Control4.4.7 Emergency Preparedness

4.2 Define Policy4.2 Define Policy

4.3.1 Identify Aspects and Impacts

4.3.1 Identify Aspects and Impacts

4.3.2 Legal Requirements4.3.2 Legal Requirements 4.3.3 Identify Objectives and Targets

4.3.3 Identify Objectives and Targets

4.3.4 Establish Program4.3.4 Establish Program

4.4 Implementation and Operation


4.5 Checking and Corrective Action


4.6 Management Review4.6 Management Review

3.1 Continual Improvement3.13 Prevention of Pollution

Products, Services, and

Activities

P D C A


EMS Requirements

Public Commitment by senior leadership Integrated planning; goals and targetsOperations to ensure attainment of goals and targets; trainingProcedure for self evaluation & corrective actionPeriodic Review of the management system by senior leadership


Why Use an EMS

• An effective EMS ensures employees know and follow procedures which will reduce or avoid environmental impacts.

• Federal agencies expect use of an EMS to expedite permitting, reduce regulatory oversight costs and reduce reporting requirements.

• EMS can improve environmental performance, reduce costs and ensure compliance with federal/state/local laws, Army Regulations and Host Nation Regulations.


Who’s idea wasit anyway?


Environmental Management System Driver

EO 13148 “Greening the Government Through Leadership in Environmental Management” (superceeded by EO 13423)

By 31 December 2005 each agency will implement an EMS at all appropriate agency facilities …Facility EMS will include measurable environmental goals, objectives and targets that are reviewed and updated annually.Once established the EMS performance measures will be incorporated in agency facility audit protocols.


The Army and EMS

• Department of the Army’s EMS is Installation-wide• Fence line to fence line EMS – reflects

Garrison structure.

• Takes mission issues seriously – becomes a tool for every mission on the installation.

• Coordinates environmental management across all organizations and levels at the installation.


DoD Milestones• Environmental Policy 30 Sep 03

• Funding Available 1 Oct 03

• Self-Assessment Completed 30 Mar 04

• Implementation Plan Developed 30 Sept 04

• Prioritized List of Aspects 30 Mar 05

• Awareness Training Completed 30 Mar 05

• EMS in Place with one

Management Review 31 Dec 05

• Fully Conforming EMS 30 Sep 09


FORT BRAGG FORT BRAGG -- “More Than A City”“More Than A City”

Buildings: 31.1M SFShopping Centers: 11Restaurants: 28Railroad Lines: 19 milesRoads and Utilities

1,442 Lane Miles Paved RoadsUtilities: Water, Waste Water, Electricity, Natural Gas

IT Structure667 miles fiber optic cable11,359 miles copper cable

Simmons Army Airfield: 579 AcresCamp Mackall: 7,934 AcresMuseums: 3

Hospital: 1 Medical Clinics: 14Dental Clinics: 6

SchoolsElementary: 7Junior High/Middle: 2

Army Family Housing4,744 On-Post

250 Off-Post(Approximately 27,000 Soldiers Reside Off-Post)Churches: 11Consolidated Library: 1Child Care Centers: 4 Recreational Facilities: 239

Size: 251 Square Miles (160,770 Acres)


Fort Bragg Demographic Profile Number

Active Duty Military (Includes Act ive AR & NG) 52,280Annual Reserve Components 9,503Temporary Duty Students 3,121Mobilized Soldiers Assigned 2,742Civilian Employees (APF, NAF, Contract) 8,757Contractors 3,516Active Duty Family Members 62,962Retirees & Family Members 98,507

Total Population Supported 241,388

FORT BRAGG POPULATIONFORT BRAGG POPULATIONFORT BRAGG POPULATION


A LOT OF MILITARY CONSTRUCTION!!!

Land Area--160,770 Acres

Buildings--23 Million SF--198433 Million SF--2005

FY 85 108,100,000$ FY 86 65,100,000$ FY 87 23,700,000$ FY 88 37,000,000$ FY 89 36,800,000$ FY 90 59,600,000$ FY 91 53,000,000$ FY 92 65,900,000$ FY 93 12,700,000$ FY 94 202,775,000$ FY 95 135,505,000$ FY 96 60,035,000$ FY 97 143,687,000$ FY 98 58,306,000$ FY 99 147,340,000$ FY 00 75,724,000$ FY 01 159,762,000$ FY 02 198,135,000$ FY 03 195,860,000$ FY 04 148,900,000$ FY 05 182,700,000$

TOTAL 2,170,629,000$

21 Years Of MCA Construction

Growth of10 Million SFIn 21 Years

FY 06 $ 248,785,000 FY 07 $ 261,123,000 FY 08 $ 480,313,000 FY 09 $ 651,100,000 FY 10 $ 323,580,000 FY 11 $ 146,609,000

PMH $ 400,000,000Other Projects $ 469,000,000

TOTAL $ 2,980,510,000

Construction Budget FY06 – FY11FYDP + BRAC + Modular Force +

PMH


CURRENTCURRENTFORT BRAGG FORT BRAGG COMMANDSCOMMANDS USASOC

XVIII ABN CORPS

16th MP BDE (Abn)

35th SIG BDE(Corps) (Abn)

20th ENG BDE

18th AVN BDE(Corps) (Abn)525th MI BDE

(Abn)

82d ABN DIV 44th MEDCOM

DENTAC

USACAPOC

JSOC

SPECIAL FORCES USAJFKSWCS

WOMACK 1st ROTC RGN

COSCOM

4th BDE78th Div (TS)

IMA

18th FA BDE

XVIII ABN Corps Artillery


The Situation


Beginnings at Fort Bragg


SustainabilitySustainability

What is sustainability to Fort Bragg?A pro-active approach to ensure the long-term

viability and integrity of the mission by minimizing resource needs, reducing environmental impacts, and managing resources while providing realistic training environments.


Establishing ISSP

10 “audacious” long-term goals establishedTeams developed in support of goalsFive-year resource planLeadership buy


Fort Bragg Sustainability GoalsFort Bragg Sustainability Goals

1. Reduce water use by 70%

2. Water quality exceed HQW

3. Reduce waste to 0%4. Platinum standard on

all construction5. Land use and

balanced growth6. Achieve energy self-

sufficiency

7. Implement regional commuting program

8. Reduce use of fuels by 99%

9. Develop integrated environmental education program

10. Obtain 100% Environmentally Preferred Purchasing

11. Create sustainable training areas


Air Water Energy Resources Materials Land

Inform Protect/Serve Deploy Sustain TrainPlan/Build

Mission

Mission

Train Sustain Plan/Build Protect/Serve InformDeploy


Sustainable Fort Bragg VisionSustainable Fort Bragg VisionIn order to maintain the Fort Bragg legacy and to continue to train troops to standard, it is necessary to integrate long-term sustainable planning into the day-to-day operations of the installation. Our vision is an installation that will:

Provide soldiers with the necessary training to ensure mission success without compromising local or regional environmental quality;Be recognized as a world leader in practicing global citizenshipand promoting sustainability values; Continuously seek new technologies, share lessons learned, and promote the exchange of ideas with the region and communities; Restore and protect these valuable assets for future generations, as nationally recognized stewards of significant cultural and natural resources; andBe an integral part of a healthy and thriving region, where all enjoy a high quality of life and access to vital resources.


Building a Hybrid


Many Parts of EMS are Currently in Place

Many Parts of EMS are Many Parts of EMS are Currently in PlaceCurrently in Place

AuditsPlanning documentsPermit monitoringMeasurementEmergency preparedness & responseTraining and recordsEnvironmental and quality policiesProcedures & work instructions

…it’s just that sometimes the parts don’t work together, fail to interact with other parts of

the installation or simply aren’t effective!


The Solution: Integrate the ISSP and the EMS

ISSPISSPISSP EMSEMSEMS

SMSSMSSMSSustainability Management System


Combining Sustainability & EMSCombining Sustainability & EMS

• EMS provides structure for the sustainability program

• ISO 14001 framework is very generic and easily applied

• PLAN, DO, CHECK, ACT – provides for continual improvement

• Prioritizes environmental aspects and impacts

• Measures progress towards goals

• Allows for review of goals


Sustainability Management System

Sustainability Vision & Policy

Implementation and Operation

Planning

Checking and Corrective Action

Management Review

Continual Improvement


ISO 14001: SMS Requires

4.2 Environmental Policy4.3 Planning



4.6 Management Review


•Top management definesenvironmental policy and ensures:

• appropriate to nature, scale, andenvironmental impacts• commitment to continualimprovement and preventionof pollution

• …commitment to complywith regulations andother requirements• framework for setting andreviewing objectives andtargets...

• …documented, implemented,maintained, communicated• available to public

4.2 Environmental Policy


“Planning” Items

• Environmental Policy Statement

• Environmental Aspects and Impacts

• Integrated Strategic Sustainability Plan

• Environmental Program Requirements

• Installation Strategic Plan


SUSTAINABLEFORT BRAGG

SUSTAINABLEFORT BRAGG

Sustainable Fort Bragg…….securing the legacy of Fort Bragg for soldiers, families, and the community through the Sustainability Management System.

The Right Way…Obey environmental laws

The Green Way…Practice pollution prevention

All The Way…Keep improving

Visit the Sustainable Fort Bragg website at www.bragg.army.mil/sustainability

SMS PolicySMS Policy

http://www.bragg.army.mil/sustainability


Process Mapping


Mind Mapping

Solid Waste Generation At Fort

Bragg

New Construction

Demolition of Existing Facilities

Administrative & Commercial

Operations

Vehicle Maintenance Operations

Facility Maintenance Operations

Army Family

Housing and Barracks

OperationsDining Facility & Commercial

Restaurant Operations

Supply and Logistics Support Operations Mob/Demobilization

Operations

Military Training

MWR Activities

and Operations

Core Aspect: Solid Waste Generation. Solid Waste Generation is impacted by a wide variety of activities and/or processes throughout the installation. Each of these processes has the potential to impact the amount and types of waste that are generated.

Medical Facility Operations


Significant Activity Matrix


Compliance Scrub


SOP – Overview Section5.0 RELATIONSHIP TO GARRISON STRATEGIC PLAN [this section will continue to grow as the Garrison Strategy Plan is developed]

5.1 SFB goals were integrated into installation Garrison Goal 1: ‘Fort Bragg – a sustainable community meeting the needs of the Soldier today, tomorrow, and forever.’5.2 The following flow chart demonstrates how Garrison Goal 1 links to the components of installation mission components and the subsequent correlation to installation directorates. The directorates Overview of relationship of SFB goals to primary installation activities directorates/agencies.


SOP - OverviewGarrison Strategic Goals

DOIM DOL DPW PAIO DPTM DMWR DES

Training Readiness Q.O.L. Com. Rel.Growth/

Developm’tMob/

Demob

Facilities Air/Trans. Land Water Energy Resources Materials/

Waste

Installation of Choice!Installation of Choice!

SFBC Strategic Goal 1

Deploy


SOP - Overview

Fort Bragg Strategic Goal #1

WaterSupply

WaterQuality Energy Mat’ls Waste

Redct’n Training TrainingLands Trans. Air

QualityLandUse

GreenBuild’gs

Planner

Sustainability Mgmt System

Planner Planner Planner Planner

Systems Coordination CommunityRelations


•4.4.1 Structure and responsibility•4.4.2 Training awareness

and competence•4.4.3 Communication•4.4.4 EMS documentation

•4.4.5 Document control•4.4.6 Operational control•4.4.7 Emergency

preparedness andresponse



“Do” Items

• GIS/Arc-view Integration• ePrism – EMS Software• Environmental Training

• Senior Leadership• Pre-command Course• ECO/ECA• Unit

• Integrated Policies & Fort Bragg Regulations• Community Awareness and Public Relations


The Website

Get everyone out of their stovepipe program management style.

Designed a web system that stores all info and could be used by everyone on the installation.

ISO 14001 documentation and record keeping

Houses all training.


SMS Web


SMS Manual


Compliance Programs


Useful Information


SOP – Roles & ResponsibilitiesResponsibilities include:

As Required:- Prepare and submit progress reports required by contracting company to Team Leaders, Branch Chief, and Sustainability Team Coordinator.Weekly:- Attend weekly EMB meetings- Attend weekly Core Team meetingsMonthly- Meet with Team Leader(s) and provide an update on the Goal Team no less than once a month.- Submit updated Goal Team objectives, targets, and metrics to GIS/IT for placement on websites.- Input/update required data into the SMS website.- Attend and support assigned monthly Sustainable Sandhills Team meetings.- Assist Team Leader(s) with logistical support for Goal Team meetings when planned.Quarterly - Meet with each Goal Team no less than once a quarter.- Track and maintain personal metrics to be briefed quarterly at the Quality Management Board (QMB).- Draft the agenda, conduct all coordination and logistics, support the Team Leader in facilitating all Goal Team meetings, capture all meeting minutes, and input all reportable information into the SMS website.Annually- Validate Goal objectives, targets, metrics, and projects with each team on an annual basis or as needed.- Prioritize projects identified by the Goal Team and develop a yearly implementation plan.- Update the 5-year action plan annually.- Assist the Goal Team Leader in preparation of the annual briefing to the Garrison Commander and the Sustainable Management Council (SMC).- Prepare and submit at least one abstract for each of Goal Team for presentation at a professional development conference.Ongoing- Identify, recruit, and include additional stakeholders as required by the Goal Team.


•4.5.1 Monitoring and measurement•4.5.2 Nonconformance and corrective

and preventive action•4.5.3 Records•4.5.4 EMS audits



“Check” Items

• External Environmental Performance Assessment System – conducted every 3 years

• Internal Environmental Performance Assessment System – annual

• Environmental Compliance Assessment Team Inspection- courtesy and final

• Environmental Compliance Status Report


Corrective Actions


SOP – Overview7.0 REPORTING MECHANISMS: SFB reports status of SFB goals to various

levels of reports.7.0.1 SAPR – Senior Annual Performance Review Board. Meets semi-annually.7.0.2 Garrison Commander briefs Commanding General and SERO (South East Regional Office for Department of the Army) Director about state ofinstallation garrison.

7.0.3 ISR-NI: Installation Status Report – Natural Infrastructure. Preformed annually and forwarded to SERO. (NOTE: ISR-NI is currently being tested and is not distributed Army-wide).7.0.4 SMB - Senior Management Board. Meets Quarterly. Directors and Unit Commanders brief Garrison Commander7.0.5 QMB - Quality Management Board. Meets weekly. Supervisors brief

Directors.7.0.6 SMC - Sustainability Management Council. Meets monthly. Co-chaired by Garrison Commander and Director, DPW (Directorate of Public Works). Once a quarter, the topic is sustainability goals. Annually, each goal team briefs.7.0.7 SMS – Sustainable Management System. Electronic database providing framework, reporting mechanisms, and audit procedures to track and evaluate goal progress and relevancy. A true Environmental Management System the SMS is compliant with E.O. 13148 requiring Army installations to have an EMS.7.0.8 Annual Progress Report: An annual progress report on SFB GOTS will be completed within first quarter following the close of a fiscal year.7.0.9 Other reports may be requested as needed or identified as reporting mechanisms.


•Top management responsibility•Accomplished periodically•Review EMS•Ensure suitability, adequacy,and effectiveness

4.6 Management Review

• Information on EMS collectedfor evaluation•Review documented•Evaluate need for changeto environmental policy

•Evaluate need for change toenvironmental objectives

•Other change•Consider audit results,changing circumstances,commitment to continualimprovement


“Act” Items

• SMS Project Management Team

• Quality Management Board

• Sustainability Management Council (SMC)


Sustainable Management Council (SMC)Sustainable Management Council (SMC)

The Fort Bragg SMC is comprised of key stakeholders and customers representing the interests of the installation, including tenant activities. The SMC provides guidance to the Command and acts on a broad range of sustainability initiatives.

Re-occurring quarterly agenda:1st Month (Oct, Jan, Apr, Jul) – Garrison Strategic Goal #1 Progress Review2d Month (Nov, Feb, May, Aug) – Sustainability for tactical units and to support the military mission3d Month (Dec, Mar, Jun, Sep) – Environmental Conservation and Compliance/QRP Formal Meeting


Sound Reasoning


Why?• EO 13148 (EO 13423)

• Evaluates the installation’s entire environmental footprint then systematically take corrective actions.

• Provides a framework to measure toward a Sustainable Fort Bragg.

• Being added to EPAS Audits


Goal 3.4 Objectives: PLAN3.4.2 Improve site selection and planning of

MILCON/OMA construction projects

ACT PLAN

CHECK DO

PLAN Project 1: Develop/implement a master upgrade planfor existing sites; Integrate tree, storm water, etc plans

DO Project 2: Review/revise standard site selection criteriato better meet sustainable principles Project 3: Develop site selection tools integrating sitesustainability (storm water, habitat, energy, etc)Project 4: Plan and construct support infrastructure witha long-view perspective and total Goal integration

CHECK Project 5: Review all projects for sustainable siteplanning and large-area infrastructure impacts

ACT Project 6: Update the Master Plan on 10 year cycle; Review/update above plans

Measurement: Number of MILCON/OMA new construction projects incorporatingsustainable siting principles; Number of existing sites upgraded

Target: Improved, integrated site and infrastructure planning for new construction projects

Metric: 100% of new construction projects sited using SDD principles; Existingsites upgraded/restored


How Sustainability Meets the Standard?ISO 14001 ElementsEnvironmental Policy

Planning

Implementation and Operation

Checking and Corrective Action

Management Review

Installation Sustainability

Built into the Installation Sustainability Plan and supported by the Garrison Commander

A baseline document that tracks aspects and significant impacts.

Environmental Sustainment Office to uphold the legal requirements.

5-year plan to help achieve our objectives and targets.

Goal team members and EMS coordinator.

Internal auditing program.

Environmental Quality Control Committee


How this will benefit Ft. Bragg

• Instills the Army environmental ethic.

• Proactive vs. reactive (compliance based management) - reduced liability with improved performance.

• Supports and provides framework for Sustainable Fort Bragg and the Integrated Strategic Sustainability Plan.

• Environmental risk ownership – process owners take responsibility for their environmental impacts.

• More effective targeting of scarce environmental management resources.

• Stronger working relationship with community and regulators – Improved public image.


Separate Brigades

CASBC

USASOC

Public Safety Business Center

Public Works

Business Center

82d

Readiness Business Center

COSCOM

Sustainable Fort Bragg

Contracting Office

SMS JSOC

Tenant Activities


Winding it up


Based on an integrated approach that includes allstakeholders – military, civilian, communities,

regulatory agencies…To achieve a meaningful consensus and ensure

READINESS.

A Meaningful Solution


Fort BraggSGO

RECONSTITUTION

OSA

ACOE

CLS

BRAC

A-76

MODULAR FORCE

IGPBS

You’re in goodhands at Fort

Bragg

PIR

PRIVATIZATION

POPULATIONINCREASE

PLANNINGFOR

CHANGE

PLANNINGFOR

CONTINUEDSUCCESS

NSPS

GWOT

OPTEMPO


Sustainability ChallengesSustainability ChallengesMaintaining the Momentum

Commander InvolvementSustainability vs The Global War on Terrorism Crisis Management and Financial ConstraintsTelling the Sustainability Story

FUNDINGCommunications – Both Internal and ExternalExpanding the Base – All Directorates/Support Staff/Other Agencies“Just Another Environmental Program”USACE Transformation RFPForce Protection Requirements and Land Use

FP SetbacksMulti Story Parking Garages

Changing Cultural Norms Conservation/RecyclingReliance on Automobile

Community InterfaceHow Do We Interact with Established Organizations Land Planning and Compatible Development


Next Steps

Full integration with Strategic Garrison GoalsBalanced Scorecard Lean 6 Sigma?????


Downward-facing dog


WE DIDN’T INHERIT OUR GRAND FATHER’S INSTALLATION …

WE ARE BORROWING OUR GRAND CHILDREN’S

INSTALLATION


Henry David Thoreau Henry David Thoreau

We must walk consciously only part way We must walk consciously only part way We must walk consciously only part way toward our goal, toward our goal, toward our goal,

and thenand thenand thenleap in the dark to our success.leap in the dark to our success.leap in the dark to our success.

downward facing dog… merging sustainability and ems

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