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MAINTENANCE RECORDS

DUPAGE FLIGHT STANDARDS DISTRICT OFFICE

WEST CHICAGO, ILLINOIS


MAINTENANCE RECORDS

FAR 1 DEFINITIONS

FAR 43 MAINTENANCE FAR 91 OPERATING RULES FAR 145 REPAIR STATIONS


ADVISORY CIRCULARS

AC 20-5( ) PLANE SENSE AC 39-7( ) AIRWORTHINESS DIRECTIVES AC 43-9 ( ) MAINTENANCE RECORDS AC 43.9-1 ( ) FAA FORM 337 AC 145-3 GUIDE FOR REPAIR STATIONS


FAA ORDERS

FAA ORDER 8300.10 AVIATION SAFETY INSPECTORS HANDBOOK

FAA ORDER 8130.21 ( ) PROCEDURES FOR COMPLETION OF FAA FORM 8130-3


WHAT IS A RECORD ?

AN ACCOUNT OF INFORMATION OR FACTS SET DOWN IN WRITING AS A MEANS OF PRESERVING KNOWLEDGE


TYPES OF RECORDS

INSPECTION MAINTENANCE PREVENTATIVE MAINTENANCE REPAIR / ALTERATION OVERHAUL LIFE LIMIT AIRWORTHINESS DIRECTIVES


TYPES OF EQUIPMENT

AIRFRAME POWERPLANT PROPELLER COMPONENTS ACCESSORY APPLIANCE ROTOR

SUGGEST SEPARATE RECORDS FOR ENGINE AND PROPELLERS


RECORDKEEPING TOOLS

LOGBOOKS WORK ORDERS TAGS, INVOICES FORMS (337’S, 8130-3. ECT.) COMPUTERS MICRO-FICHE


RESPONSIBILITY

OWNER (S) OPERATOR (S)

MAINTENANCE PERSONNEL

INDIVIDUAL CORPORATION PARTNERSHIP PILOT, LESSEE, FBO

PILOT, REPAIRMAN REPAIR STATION SUPERVISED PERSON A&P MECHANIC


RESPONSIBILITY

“NO PERSON MAY MAKE OR CAUSE TO BE MADE: ANY FRAUDULENT OR INTENTIONALLY FALSE ENTRY IN ANY RECORD OR REPORT THAT IS REQUIRED TO BE MADE, KEPT OR USED TO SHOW COMPLIANCE WITH THE REQUIREMENTS OF PART 43”


RESPONSIBILITY

“ NO PERSON MAY MAKE ANY REPRODUCTION OR ALTERATION , FOR FRAUDULENT PURPOSE, OF ANY RECORD OR REPORT REQUIRED UNDER PART 43”

ANY ACT RELATED IS BASIS FOR SUSPENDING OR REVOKING OF ANY CERTIFICATE HELD .


RESPONSIBILTITY

OWNER SHALL KEEP RECORDS FOR ONE YEAR AFTER THE WORK IS PERFORMED , REPEATED OR SUPERSEDED.

OWNER SHALL TRANSFER TO THE PURCHASER, AT THE TIME OF SALE ALL RECORDS REQUIRED TO BE KEPT.


RECORDS TO BE RETAINED

MAINTENANCE PREVENTATIVE MAINTENANCE ALTERATIONS / REPAIRS INSPECTIONS (100 HR, ANNUAL, AAIP,

MANUFACTURER, ECT.) AIRWORTHINESS DIRECTIVE

COMPLIANCE LIFE LIMITED


RECORDS MUST INCLUDE

DISCRIPTION OF WORK PERFORMED OR REFERENCE TO DATA ACCEPTABLE .

DATE OF COMPLETION OF WORK PERFORMED

SIGNATURE AND CERTIFICATE # OF PERSON APPROVING THE AIRCRAFT FOR RETURN TO SERVICE


ACCEPTABLE DATA

MAINTENANCE MANUALS SERVICE LETTERS SERVICE BULLETINS AIRWORTHINESS DIRECTIVES STC’S TYPE DATA SHEETS INSTALLATIONS INSTRUCTIONS. ETC.


RECORDS TO INCLUDE

TOTAL TIME IN SERVICE

CURRENT STATUS OF LIFE-LIMITED PARTS

AIRFRAME EACH ENGINE EACH PROPELLER EACH ROTOR

ALL THE ABOVE INCLUDING APPLIANCE


APPLIANCE

–ANY INSTRUMENT , MECHANISM, EQUIPMENT, PART, APPARATUS, APPURTENANCE, OR ACCESSORY , INCLUDING COMUNICATION EQUIPMENT THAT IS INSTALLED IN OR ATTACHED TO THE AIRCRAFT AND IS NOT PART OF THE AIRFRAME, ENGINE, OR PROPELLER


RECORDS TO INCLUDE

TIME SINCE LAST OVERHAUL OF ALL ITEMS INSTALLED ON THE AIRCRAFT WHICH ARE REQUIRED TO BE OVERHAULED.

CURRENT INSPECTION STATUS OF THE AIRCRAFT

CURRENT STATUS OF APPLICABLE AIRWORTHINESS DIRECTIVES


AIRWORTHINESS DIRECTIVES

METHOD OF COMPLIANCE THE AD NUMBER REVISION DATE IF RECURRING, TIME AND DATE

WHEN NEXT ACTION IS REQUIRED


RECORDS TO INCLUDE

LIST OF DEFECTS FURNISHED TO THE OWNER OR OPERATOR AND SHALL BE RETAINED UNTIL THE DEFECTS ARE REPAIRED AND APPROVED FOR RETURN TO SERVICE.


RECORDS TO INCLUDE

IFR CERTIFICATION FOR ALTIMETER, STATIC SYSTEM, AND TRANSPONDER AND BE MAINTAINED FOR THE 24 MONTHS RELATING TO THE TEST AND INSPECTIONS SPECIFIED


REBUILT ENGINE RECORD

A SIGNED STATEMENT OF THE DATE THE ENGINE WAS REBUILT

EACH CHANGE MADE AS REQUIRED BY AIRWORTHINESS DIRECTIVES

EACH CHANGE MADE IN COMPLIANCE WITH MANUFACTURER SERVICE BULLETINS


REPAIR STATION RECORDS

WORK ORDERS PARTS TAGS FAA FORM 8130-3 (JAA FORM 1) PRELIMINARY INSPECTION FORMS HIDDEN DAMAGE FORMS PROGRESSIVE INSPECTION FORMS RETURN TO SERVICE DOCUMENT


WORK ORDERS

CUSTOMER NAME CUSTOMER REPAIR REQUEST PARTS REPLACED DISCRIPTION OF WORK PERFORMED SIGNATURE OF PERSON AUTHORIZED TO

APPROVE FOR RETURN TO SERVICE CERTIFICATE NUMBER OF REPAIR STATION


COMPONENT PARTS TAGS

RED (REJECT) GREEN (SERVICABLE) WHITE (IDENTIFICATION) YELLOW ( RETURN TO SERVICE) ANY COLOR APPROPRIATE FAA FORM 8130-3 (AIRWORTHINESS

APPROVAL/RETURN TO SERVICE)


COMPONENT PARTS TAGS

SERVICEABLE IDENTIFICATION OVERHAUL REPAIRED INSPECTED

MODIFIED REBUILD TEST ONLY REJECT CALIBRATE


REPAIR STATION RECORDS

MUST BE MAINTAINED FOR A PERIOD OF 2 YEARS.

MUST INCLUDE: DISCRIPTION OF WORK PERFORMED SIGNATURE OF AUTHORIZED PERSON

TO APPROVE FOR RETURN TO SERVICE

CERTIFICATE NUMBER OF CRS


AIRCRAFT REPAIR ENTRY

DATE DISCRIPTION OF WORK NAME OF PERSON PERFORMING THE

WORK NAME AND CERTIFICATE NUMBER

OF PERSON APPROVING FOR RETURN TO SERVICE


REPAIR STATION ENTRY FOR REPAIRS

WORK ORDER NO# DATE: SIGNATURE OF AUTHORIZED PERSON REPAIR STATION NAME CERTIFICATE NUMBER ADDRESS


REPAIR STATION MAJOR REPAIR ENTRY

“IN LIEU OF A FAA FORM 337” USE A CUSTOMER WORK ORDER AND

GIVE OWNER A SIGNED COPY GIVE OWNER A MAINTENANCE

RELEASE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE REPAIR STATION


REPAIR STATION MAINTENANCE RELEASE

“ THE AIRCRAFT, AIRFRAME, AIRCRAFT ENGINE, PROPELLER, OR APPLIANCE IDENTIFIED ABOVE WAS REPAIRED AND INSPECTED IN ACCORDANCE WITH CURRENT REGULATIONS OF THE FEDERAL AVIATION AGENCY AND IS APPROVED FOR RETURN TO SERVICE


REPAIR STATION MAINTENANCE RELEASE

PERTINENT DETAILS OF THE REPAIR ARE ON FILE UNDER WORK ORDER NO.XXXX

DATE WORK PERFORMED SIGNATURE OF AUTHORIZED PERSON REPAIR STATION NAME CERTIFICATE NO.


FAA FORM 8130-3

SYSTEM TRACKING REF. NO# (3) ORGANIZATION (4) WORK ORDER/ INVOICE NO# (5) ITEM (6) DESCRIPTION (7) PART NUMBER (8) ELGIBILITY (9) QUANTITY (10)


FAA FORM 8130-3 CON’T

SERIAL/BATCH NUMBER (11) STATUS/ WORK (12) REMARKS (13) RETURN TO SERVICE (19) AUTHORIZED SIGNATURE (20) CERTIFICATE NUMBER (CRS) (21) NAME / DATE (22/23)


FAA 8130-3 CERTIFICATION

CERTIFIES THAT THE WORK SPECIFIED IN BLOCK (13) ( OR ATTACHED ) ABOVE WAS CARRIED OUT IN ACCORDANCE WITH FAA AIRWORTHINESS REGULATIONS AND IN REPECT TO THE WORK PERFORMED THE PART(S) IS (ARE) APPROVED FOR RETURN TO SERVICE


FAA FORM 337

AIRCRAFT MAKE, MODEL, SERIAL NO#, AND N#.

OWNER(S) NAME AND ADDRESS UNIT IDENTIFICATION TYPE OF REPAIR NAME AND ADDRESS OF PERSON

PERFORMING THE WORK


FAA FORM 337 CONT.

KIND OF AGENCY (MECHANIC, CRS,ECT)

CERTIFICATE NO# DATE SIGNATURE OF AUTHORIZED PERSON

(PERFORMED THE WORK) DESCRIPTION OF WORK

ACCOMPLISHED


FAA FORM 337 CONT.

DATE CERTIFICATE NO# OF THE PERSON APPROVING THE WORK

FOR RETURN TO SERVICE

FAA INSPECTOR FAA DESIGNEE MANUFACTURER REPAIR STATION INSPECTION AUTHORIZATION CANADIAN DOT INSPECTOR OTHER


AIRCRAFT INSPECTION

DATE OF THE INSPECTION DESCRIPTION OF THE INSPECTION AIRCRAFT TOTAL TIME SIGNATURE CERTIFICATE# TYPE OF CERTIFICATE HELD CERTIFYING STATEMENT


CERTIFYING STATEMENT FOR COMPLIANCE

“I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH(INSERT TYPE) INSPECTION AND WAS DETERMINED TO BE IN AN AIRWORTHY CONDITION.”


CERTIFYING STATEMENT FOR NON-COMPLIANCE

“I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH (INSERT TYPE) INSPECTION AND A LIST OF DISCREPANCIES AND UNAIRWORTHY ITEMS DATED (DATE) HAS BEEN PROVIDED FOR THE AIRCRAFT OWNER OR OPERATOR”


CERTIFYING STATEMENT PROGRESSIVE INSPECTION

“ I CERTIFY THAT IN ACCORDANCE WITH A PROGRESSIVE INSPECTION PROGRAM A ROUTINE INSPECTION OF ( IDENTIFY AIRCRAFT OR COMPONENT) AND A DETAILED INSPECTION OF ( IDENTIFY AIRCRAFT AND COMPONENT) WERE PERFORMED AND THE (AIRCRAFT OR COMPONENT) ARE APPROVED FOR RETURN TO SERVICE.”


CERTIFYING STATEMENT

AIRCRAFT INSPECTION CONDUCTED UNDER AN INSPECTION PROGRAM IN PART 91, 123,125, OR 135.411 MUST IDENTIFY THE INSPECTION PROGRAM, THAT PART OF THE INSPECTION PROGRAM ACCOMPLISHED AND CONTAIN A STATEMENT THAT THE INSPECTION WAS PERFORMED IN ACCORDANCE WITH THE INSPECTION AND PROCEDURES OF THE PROGRAM.


COMPUTERIZED RECORDS

OWNER OR OPERATOR WHO USES SUCH A SYSTEM IS REQUIRED TO ENSURE THAT IT PROVIDES THE INFORMATION REQUIRED BY THE FEDERAL AVIATION REGULATIONS INCLUDING SIGNATURES.


PUBLIC AIRCRAFT RECORDS

BEWARE : AIRCRAFT THAT HAVE BEEN USED AS PUBLIC AIRCRAFT ARE NOT SUBJECT TO THE CERTIFICATION AND MAINTENANCE REQUIREMENTS OF THE FEDERAL AVIATION REGULATIONS


LOST OR DESTROYED RECORDS

RESTABLISH TOTAL TIME OF AIRFRAME

RETRIEVE RECORDS FROM AIRCRAFT REGISTRATION BRANCH OKLAHOMA CITY

CONTACT REPAIR FACILITIES OR INDIVIDUAL MAINTENANCE PERSONS FOR RECORDS



VERIFICATION OF AIRWORTHINESS DIRECTIVE COMPLIANCE MANDATORY

VERIFICATION OF LIFE LIMIT PARTS REINSPECTION OF THE AIRCRAFT MAY BE

NECESSARY TO DETERMINE THE AIRCRAFT MEETS ALL THE REQUIREMENTS OF THE TYPE DATA SHEET



TIME SINCE LAST OVERHAUL OF ITEMS REQUIRING OVERHAUL

CURRENT INSPECTION STATUS CURRENT LIST OF MAJOR ALTERATIONS TEST AND INSPECTION FOR ALTIMETER

SYSTEMS, ALTITUDE REPORTING EQUIPMENT AND ATC TRANSPONDERS



THE OWNER/OPERATOR MAY MAKE A NOTARIZED STATEMENT IN THE NEW RECORD DESCRIBING THE LOSS AND ESTABLISHING THE TIME IN SERVICE BASED ON THE RESEARCH AND THE BEST ESTIMATE OF TIME IN SERVICE.


REASONS FOR GOOD RECORDS

FEDERAL REGULATIONS REQUIRE IT INSURANCE COMPANIES LAWYERS SATISFIED CUSTOMERS IMPROVES THE RESALE YOUR PERSONAL REPUTATION INSURES SAFETY


THE END

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downloaded from maintenance records dupage flight standards district office west chicago, illinois

Documents

engine u

definitions u

u signature

limited parts u airframe

u discription of work

responsibiltity u owner

fbo u pilot

u total time