Download - Word, Excel,Powerpoint Shortcut

Action Keybord shortcut

Application window-maximize Alt-F10

Application window-previous Alt-Shift-F6

Application window-restore Alt-F5

AutoFormat Ctrl-Alt-K

AutoText-create Alt-F3

AutoText-insert entry Ctrl-Alt-V

AutoText-insert entry F3

Bold Ctrl-B

Bookmarks Ctrl-Shift-F5

Break-column Ctrl-Shift-Enter

Break-page Ctrl-Enter

Browse a document Ctrl-Alt-Home

Browse next/previous item Ctrl-PgDn/PgUp

Capatilize word shift+f3

Case-All Caps Ctrl-Shift-A

Close Ctrl-F4

Close Ctrl-W

Copy Ctrl + C

Copy formatting Ctrl-Shift-C

Create a nonbreaking hyphen CTRL+HYPHEN

Create a nonbreaking space CTRL+SHIFT+SPACEBAR

Customize a menu Ctrl-Alt =

Customize a shortcut Ctrl-Alt-Num +

Cut Ctrl-X

Date Field Alt-Shift-D

Decrease font size CTRL+SHIFT+<

Dialog box next tabbed section Ctrl-Tab

Dialog box previous tabbed section Ctrl-Shift-Tab

Document window-move Ctrl-F7

Document window-restore Ctrl-F5

Document window-size Ctrl-F8

Drawing-constrain shape to symmetrical Shift-drag

Drawing-draw from center Ctrl-drag

Ellipsis Ctrl-Alt-

Em Dash Ctrl-Alt-Num -

Endnote Ctrl-Alt-E

Exit application Alt-F4

Fields-display code Shift-F9

Fields-display codes (toggle) Alt-F9

Fields-double-click in field Alt-Shift-F9

Fields-insert blank field Ctrl-F9

Fields-lock a field Ctrl-3

Fields-lock a field Ctrl-F11

Fields-next field F11

Fields-previous field Shift-F11

Fields-unlink a field Ctrl-6

Fields-unlink a field Ctrl-Shift-F9

Fields-unlock a field Ctrl-4

Fields-unlock a field Ctrl-Shift-F11

Fields-update Alt-Shift-U

Fields-update link in source Ctrl-Shift-F7

Fields-update selected field F9

Find Find Ctrl + F

Font Ctrl-D

Font Ctrl-Shift-F

Font grow/shrink 1 pt Ctrl- ] or [

Font next/previous size Ctrl-Shift- >or <

Font Size Ctrl-Shift-P Font Size Ctrl-Shift-P

Footnote Ctrl-Alt-F

Create a new blank document Ctrl + N

Go Back Ctrl-Alt-Z

Go Back Shift-F5

GoTo Ctrl-G

GoTo Next/Previous Paragraph Ctrl-Up/Down

GoTo Next/Previous Word Ctrl-Left/Right

Graphic-crop Shift-drag

Graphic-original proportions Ctrl-click

Hanging indent-decrease Ctrl-Shift-T

Hanging Indent-increase Ctrl-T

Hard hyphen - Ctrl-Shift -

Hard space Hard space

Header/Footer-link to previous Alt-Shift-R

Heading Level 1 Ctrl-Alt-1



Help F1

Help-Whats This? Shift-F1

Hidden text Ctrl-Shift-H

Hyperlink Ctrl-K

CTRL+SHIFT+> Increase font size

Indent-decrease Ctrl-Shift-M

Indent-increase Ctrl-M

Ctrl-Alt-M Insert Comment

Insert ListNum field Ctrl-Alt-L

Italics Ctrl-I

Justify-Center Ctrl-E

Justify-Full Ctrl-J

Justify-Left Ctrl-L

Justify-Right Ctrl-R

Line-spacing Ctrl-1

Line-spacing 1.5 Ctrl-5

Line-spacing 2 Ctrl-2

List Bullet Style Ctrl-Shift-L

Macros-edit Alt-F8

Macros-view VBA code Alt-F11

Mark-Index entry Alt-Shift-X

Mark-TOA citation Alt-Shift-I

Mark-TOC entryentry Alt-Shift-O

Maximize window Ctrl-F10

Menu Bar F10

Merge-data edit Alt-Shift-E

Merge-field insert Alt-Shift-F

Merge-preview Alt-Shift-K

Merge-to document Alt-Shift-N

Merge-to printer Alt-Shift-M

Microsoft Script Editor Alt-Shift-F11

Microsoft System Info Ctrl-Alt-F1

Move between master/subdocument Ctrl-\

Newline within paragraph Shift-Enter

Next window Ctrl-F6

Nonprinting characters Ctrl-Shift-8

Normal Style Ctrl-Shift-N Ctrl-Shift-N

Open a document Ctrl-O

Open Ctrl + O Opens a saved document

Outlining-collapse Alt-Shift-Num -

Outlining-expand Alt-Shift =

Outlining-expand Alt-Shift-Num +

Outlining-move Alt-Shift-Up/Down

Outlining-promote/demote Alt-Shift-Left/Right

Outlining-Show 1st line Alt-Shift-L

Outlining-Show All Headings Alt-Shift-A

Outlining-Show Heading 1 Alt-Shift-1









Page number field Alt-Shift-P

Pane-Close Alt-Shift-C

Paragraph Space Above (add/delete 12 pt.)Ctrl-0 Ctrl-0 (zero)

Paste Ctrl-V

Print Ctrl-P

Print Preview Ctrl-Alt-I

Redo the last action CTRL+Y

Remove Character formats Ctrl-Shift-Z

Remove menu item Ctrl-Alt -

Remove Paragraph formats Ctrl-Q

Remove paragraph or character formatting CTRL+SPACEBAR

Repeat the last command Ctrl-Y

Repeat Find Ctrl-Alt-Y

Repeat Find Shift-F4 Repeat Find Shift-F4

ReplaceCtrl-H

Revision Marks on/off Ctrl-Shift-E

Save As F12

Save Ctrl-S

Select All Ctrl-A

Selection extended F8

Selection reduced Shift-F8

Shortcut Menu Shift-F10

Small Caps Ctrl-Shift-K

Soft hyphen - Ctrl -

Spelling and Grammar check F7

Spell-It-display next misspelling Alt-F7

Spike-cut to Ctrl-F3

Spike-paste Ctrl-Shift-F3

Split a window Ctrl-Alt-S

Style box Ctrl-Shift-S

Subscript Ctrl =

Symbol Font Ctrl-Shift-Q

Table-remove border lines Ctrl-Alt-U

Table-to column bottom Alt-PgDn

Table-to column top Alt-PgUp

Table-to row beginning Alt-Home

Table-to row end Alt-End

Thesaurus Shift-F7

Time Field Alt-Shift-T

To bottom/top of screen Ctrl-Alt-PgDn/PgUp

Type (c)Ctrl-Alt-C

Type (r) Ctrl-Alt-R

Type (tm) Ctrl-Alt-T

underline CTRL+U

Underline-double Ctrl-Shift-D

Underline-wordCtrl-Shift-W

Undo Ctrl-Z

View-Normal Ctrl-Alt-N

View-Outline Ctrl-Alt-O

View-Page Ctrl-Alt-P

Window pane-next F6

Window pane-previous Shift-F6

Excel shortkeyA wiki-style reference database for keyboard shortcuts

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Excel 2007 Shortcuts

pdf print hide all show all

Uploaded by bernd, updated on 11/2/2011 by johnny8088

Platform: Windows/ English

Table of Contents:

Navigating in Worksheets and Selecting Cells

Format Cells

Function keys in Excel 2007

CTRL Combinations in Excel 2007

Smart-Art Graphics: Work with shapes

Smart-Art Graphics : Work with Text

Microsoft Clip Organizer main

Work with the Excel Ribbon

Please also check the updated <a href='/en/win/Excel_2010.html'>Shortcut Page for Excel 2010</a>

1. Navigating in Worksheets and Selecting Cells

ctrl+shift++ Insert a new row or column (after the current row is selected with shift+space, or column is selected with ctrl+space

arrow left, arrow right, arrow up, arrow down Move one cell up, down, left, or right in a worksheet.

ctrl + arrow keys Moves to the edge of the current data region

shift + arrow keys Extends the selection of cells by one cell.

ctrl+shift+arrow keys Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell

backspace Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point

delete Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.

end Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible.

ctrl+end Moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text

ctrl+shift+end in worksheet Extends the selection of cells to the last used cell on the worksheet (lower-right corner).

ctrl+shift+end in formula bar Selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.

enter Completes a cell entry and selects the cell below

shift+enter Completes a cell entry and selects the cell above.

ctrl+enter Completes a cell entry and stays in the same cell

alt+enter Starts a new line in the same cell

esc Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.

home Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when scroll lock is turned on. Selects the first command on the menu when a menu or submenu is visible.

ctrl+home Moves to the beginning of a worksheet.

ctrl+shift+homeExtends the selection of cells to the beginning of the worksheet

page down Moves one screen down in a worksheet.

alt+page down Moves one screen to the right in a worksheet.

ctrl+page down Moves to the next sheet in a workbook.

ctrl+shift+page down Selects the current and next sheet in a workbook

page upMoves one screen up in a worksheet.

alt+page up Moves one screen to the left in a worksheet.

ctrl+page up Moves to the previous sheet in a workbook.

ctrl+shift+page up Selects the current and previous sheet in a workbook

spacebar In a dialog box, performs the action for the selected button, or selects or clears a check box.

ctrl+spacebar Selects an entire column in a worksheet.

shift+spacebar Selects an entire row in a worksheet.

ctrl+shift+spacebar Selects the entire worksheet.

tab Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.

shift+tab Moves to the previous cell in a worksheet or the previous option in a dialog box.

ctrl+tabSwitches to the next tab in dialog box

ctrl+shift+tab Switches to the previous tab in a dialog box.

▲ up

2. Format Cells

ctrl+1 Format cells dialog.

ctrl+b (or ctrl+2) Apply or remove bold formatting.

ctrl+i (or ctrl+3) Apply or remove italic formatting.

ctrl+u (or ctrl+4) Apply or remove an underline.

ctrl+5 Apply or remove strikethrough formatting.

ctrl+shift+& Apply the outline border.

ctrl+shift+_ (underscore) Remove outline borders.

ctrl+shift+f Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010.

alt+' (apostrophe / single quote) Display the Style dialog box.

▲ up

3. Function keys in Excel 2007

f1 Displays the Microsoft Office Excel Help task pane.

ctrl+f1 Displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface.

alt+f1 Creates a chart of the data in the current range.

alt+shift+f1 Inserts a new worksheet.

f2 Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.

shift+f2 Adds or edits a cell comment.

ctrl+f2 Displays the Print Preview window.

f3 Displays the Paste Name dialog box.

ctrl+f3 Display the Name Manager, create new names.

shift+f3 Displays the Insert Function dialog box.

f4 Repeats the last command or action, if possible.

ctrl+f4 Closes the selected workbook window.

f5 Displays the Go To dialog box.

ctrl+f5 Restores the window size of the selected workbook window.

f6 Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.

shift+f6 Switches between the worksheet, Zoom controls, task pane, and Ribbon.

ctrl+f6 Switches to the next workbook window when more than one workbook window is open.

f7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

ctrl+f7 Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.

f8 Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.

shift+f8 Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.

ctrl+f8 Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

alt+f8 Displays the Macro dialog box to create, run, edit, or delete a macro.

f9 Calculates all worksheets in all open workbooks.

shift+f9 Calculates the active worksheet.

ctrl+alt+f9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

ctrl+alt+shift+f9Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

ctrl+f9 Minimizes a workbook window to an icon.

f10 Turns key tips on or off.

shift+f10 Displays the shortcut menu for a selected item.

alt+shift+f10 Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.

ctrl+f10 Maximizes or restores the selected workbook window.

f11 Creates a chart of the data in the current range.

shift+f11 Inserts a new worksheet.

alt+f11 Opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

f12 Displays the Save As dialog box.

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4. CTRL Combinations in Excel 2007

ctrl+shift+( Unhides any hidden rows within the selection.

ctrl+shift+) Unhides any hidden columns within the selection.

ctrl+shift+& Applies the outline border to the selected cells.

ctrl+shift+_ Removes the outline border from the selected cells.

ctrl+shift+~ Applies the General number format.

ctrl+shift+$ Applies the Currency format with two decimal places (negative numbers in parentheses).

ctrl+shift+% Applies the Percentage format with no decimal places.

ctrl+shift+^ Applies the Exponential number format with two decimal places.

ctrl+shift+# Applies the Date format with the day, month, and year.

ctrl+shift+@ Applies the Time format with the hour and minute, and AM or PM.

ctrl+shift+! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

ctrl+shift+* Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report.

ctrl+shift+: Enters the current time.

ctrl+shift+" Copies the value from the cell above the active cell into the cell or the Formula Bar.

ctrl+shift++ Displays the Insert dialog box to insert blank cells.

ctrl+- Displays the Delete dialog box to delete the selected cells.

ctrl+; Enters the current date.

ctrl+` Alternates between displaying cell values and displaying formulas in the worksheet.

ctrl+' Copies a formula from the cell above the active cell into the cell or the Formula Bar.

ctrl+1 Displays the Format Cells dialog box.

ctrl+2 Applies or removes bold formatting.

ctrl+3 Applies or removes italic formatting.

ctrl+4 Applies or removes underlining.

ctrl+5 Applies or removes strikethrough.

ctrl+6 Alternates between hiding objects, displaying objects, and displaying placeholders for objects.

ctrl+8 Displays or hides the outline symbols.

ctrl+9 Hides the selected rows.

ctrl+0 Hides the selected columns.

ctrl+a Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.

ctrl+shift+a Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.

ctrl+b Applies or removes bold formatting.

ctrl+c Copies the selected cells.

ctrl+c Followed by another CTRL+C displays the Clipboard.

ctrl+d Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

ctrl+f Displays the Find and Replace dialog box, with the Find tab selected.

ctrl+shift+f Opens the Format Cells dialog box with the Font tab selected.

ctrl+g Displays the Go To dialog box.

ctrl+h Displays the Find and Replace dialog box, with the Replace tab selected.

ctrl+i Applies or removes italic formatting.

ctrl+k Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

ctrl+n Creates a new, blank workbook.

ctrl+o Displays the Open dialog box to open or find a file.

ctrl+shift+o Selects all cells that contain comments.

ctrl+p Displays the Print dialog box.

ctrl+shift+p Opens the Format Cells dialog box with the Font tab selected.

ctrl+r Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

ctrl+s Saves the active file with its current file name, location, and file format.

ctrl+t Displays the Create Table dialog box.

ctrl+u Applies or removes underlining.

ctrl+shift+u Switches between expanding and collapsing of the formula bar.

ctrl+v Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.

ctrl+alt+v Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.

ctrl+w Closes the selected workbook window.

ctrl+x Cuts the selected cells.

ctrl+y Repeats the last command or action, if possible.

ctrl+z Uses the Undo command to reverse the last command or to delete the last entry that you typed.

ctrl+shift+z Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

▲ up

5. Smart-Art Graphics: Work with shapes

tab Select the next element in a SmartArt graphic.

shift+tab Select the previous element in a SmartArt graphic.

ctrl+a Select all shapes.

esc Remove focus from the selected shape.

arrow up Nudge the selected shape up.

arrow down Nudge the selected shape down.

arrow left Nudge the selected shape left.

arrow right Nudge the selected shape right.

enter or f2 Edit text in the selected shape.

delete or backspace Delete the selected shape.

ctrl+x or shift+delete Cut the selected shape.

ctrl+c Copy the selected shape.

ctrl+v Paste the contents of the Clipboard.

ctrl+z Undo the last action.

shift+arrow right Enlarge the selected shape horizontally. Add ctrl for moving pixel-by-pixel.

shift+arrow left Reduce the selected shape horizontally. Add ctrl for moving pixel-by-pixel.

shift+arrow up Enlarge the selected shape vertically. Add ctrl for moving pixel-by-pixel.

shift+arrow down Reduce the selected shape vertically. Add ctrl for moving pixel-by-pixel.

alt+arrow right Rotate the selected shape to the right. Add ctrl for moving pixel-by-pixel.

alt+arrow left Rotate the selected shape to the left. Add ctrl for moving pixel-by-pixel.

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6. Smart-Art Graphics : Work with Text

arrow left Move one character to the left.

arrow right Move one character to the right.

arrow up Move up one line.

arrow down Move down one line.

ctrl+arrow left Move one word to the left.

ctrl+arrow right Move one word to the right.

ctrl+arrow up Move one paragraph up.

ctrl+arrow down Move one paragraph down.

end Move to the end of a line.

home Move to the beginning of a line.

ctrl+end Move to the end of a text box.

ctrl+home Move to the beginning of a text box.

ctrl+x Cut selected text.

ctrl+c Copy selected text.

ctrl+v Paste selected text.

ctrl+z Undo the last action.

backspace Delete one character to the left.

ctrl+backspace Delete one word to the left.

delete Delete one character to the right.

ctrl+delete Delete one word to the right.

alt+shift+arrow right Promote the selected text.

alt+shift+arrow left Demote the selected text.

▲ up

7. Microsoft Clip Organizer main

ctrl+arrow left or ctrl+arrow right Move forward or backward one word in the Search text box.

alt+c Displays the Collection List task pane.

alt+s Displays the Search task pane.

alt+h Open Help.

arrow keys Move left and right, up and down, among collections or clips.

shift+arrow keys Select additional clips after one clip has been selected.

ctrl+a Select all clips on the current page.

ctrl+c Copy (select a clip and move it to the clipboard).

ctrl+v Paste (paste from the clipboard to Clip Organizer).

delete Delete selected clip or category.

home Move to the beginning of a row and select the first item.

end Move to the end of a row and select the last item.

shift+f10 Display a shortcut menu for a collection, clip, or link (same as right click).

esc Exit a dialog box.

tab and shift+tab Shift focus forward and backward between different areas of a dialog box.

alt+spacebar Open the shortcut menu of a dialog box.

▲ up

8. Work with the Excel Ribbon

alt or f10 Select the active tab of the Ribbon and activate the access keys. . Press either of these keys again to move back to the document and cancel the access keys.

alt or f10 to select the active tab, and then arrow left or arrow right Move to another tab of the Ribbon.

ctrl+f1 Minimize or restore the Ribbon.

shift+f10 Display the shortcut menu for the selected command.

f6 Move the focus to select either Active tab of the Ribbon, View Status bar at bottom of the window or document

alt or f10, and then tab or shift+tab Move the focus to each command in the Ribbon, forward or backward.

arrow down, arrow up, arrow left, or arrow right Move down, up, left, or right among the items in the Ribbon.

spacebar or enter Activate the selected command or control in the Ribbon.

spacebar or enter Open the selected menu or gallery in the Ribbon.

enter Activate a command or control in the Ribbon so you can modify a value.

enter Finish modifying a value in a control in the Ribbon, and move focus back to the document.

f1 Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)

▲ up

Shortcuts published under Creative Common License where possible.

Website: Copyright 2006-2012. Terms of Use

Microsoft Powerpoint 2010 keyboard shortcuts

In the Help window

Microsoft Powerpoint 2010

F1 Open the Help window. + –

ALT+F4 Close the Help window. + –

ALT+TAB Switch between the Help window and the active program. + –

ALT+HOME Go back to PowerPoint Help and How-to table of contents. + –

TAB Select the next item in the Help window. + –

SHFT+TAB Select the previous item in the Help window. + –

ENTER Perform the action for the selected item. + –

TAB, SHFT+TAB In the Browse PowerPoint Help section of the Help window, select the next or previous item, respectively. + –

ENTER In the Browse PowerPoint Help section of the Help window, expand or collapse the selected item, respectively. + –

TAB Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. + –

SHFT+TAB Select the previous hidden text or hyperlink. + –

ENTER Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. + –

ALT+LEFT ARROW or BACKSPACE Move back to the previous Help topic (Back button). + –

ALT+RIGHT ARROW Move forward to the next Help topic (Forward button). + –

UP ARROW, DOWN ARROW Scroll small amounts up or down, respectively, within the currently displayed Help topic. + –

PAGE UP, PAGE DOWN Scroll larger amounts up or down, respectively, within the currently displayed Help topic. + –

SHFT+F10 Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). + –

ESC Stop the last action (Stop button). + –

F5 Refresh the window (Refresh button). + –

CTRL+P Print the current Help topic. Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P. + –

F6 (until the focus is in the Type words to search for box), TAB, DOWN ARROW Change the connection state. You may need to press F6 more than once. + –

F6 Type text in the Type words to search for box. You may need to press F6 more than once. + –

F6 Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. + –

UP ARROW, DOWN ARROW In a Table of Contents in tree view, select the next or previous item, respectively. + –

LEFT ARROW, RIGHT ARROW In a Table of Contents in tree view, expand or collapse the selected item, respectively. + –

Display and use windows


ALT+TAB, TAB Switch to the next window. + –

ALT+SHFT+TAB, TAB Switch to the previous window. + –

CTRL+W or CTRL+F4 Close the active window. + –

CTRL+F5 Broadcast the open presentation to a remote audience using the PowerPoint web application. + –

F6 Move to the next task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 does not display the task pane that you want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to move to the task pane. + –

SHFT+F6 Move to a pane from another pane in the program window (counterclockwise direction). + –

CTRL+F6 When more than one PowerPoint window is open, switch to the next PowerPoint window. + –

CTRL+SHFT+F6 Switch to the previous PowerPoint window. + –

PRINT SCREEN Copy a picture of the screen to the Clipboard. + –

ALT+PRINT SCREEN Copy a picture of the selected window to the Clipboard. + –

Change or resize the font


CTRL+SHFT+F Change the font. + –

CTRL+SHFT+P Change the font size. + –

CTRL+SHFT+> Increase the font size of the selected text. + –

CTRL+SHFT+< Decrease the font size of the selected text. + –

Move around in text or cells


LEFT ARROW Move one character to the left. + –

RIGHT ARROW Move one character to the right. + –

UP ARROW Move one line up. + –

DOWN ARROW Move one line down. + –

CTRL+LEFT ARROW Move one word to the left. + –

CTRL+RIGHT ARROW Move one word to the right. + –

END Move to the end of a line. + –

HOME Move to the beginning of a line. + –

CTRL+UP ARROW Move up one paragraph. + –

CTRL+DOWN ARROW Move down one paragraph. + –

CTRL+END Move to the end of a text box. + –

CTRL+HOME Move to the beginning of a text box. + –

CTRL+ENTER In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

+ –

SHFT+F4 Repeat the last Find action. + –

Find and replace


CTRL+F Open the Find dialog box. + –

CTRL+H Open the Replace dialog box. + –

SHFT+F4 Repeat the last Find action. + –

Move around in and work in tables


TAB Move to the next cell. + –

SHFT+TAB Move to the preceding cell. + –

DOWN ARROW Move to the next row. + –

UP ARROW Move to the preceding row. + –

CTRL+TAB Insert a tab in a cell. + –

ENTER Start a new paragraph. + –

TAB at the end of the last row Add a new row at the bottom of the table. + –

Access and use task panes


F6 Move to a task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) + –

TAB, SHFT+TAB When a task pane is active, select the next or previous option in the task pane, respectively. + –

CTRL+DOWN ARROW Display the full set of commands on the task pane menu. + –

DOWN ARROW or UP ARROW Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. + –

SPACEBAR or ENTER Open the selected menu, or perform the action assigned to the selected button. + –

SHFT+F10 Open a shortcut menu; open a drop-down menu for the selected gallery item. + –

HOME, END When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. + –

PAGE UP, PAGE DOWN Scroll up or down in the selected gallery list, respectively. + –

HOME, END Move to the top or bottom of the selected gallery list, respectively. + –

CTRL+SPACEBAR, C Close a task pane. + –

ALT+H, F, O Open the Clipboard. + –

Use dialog boxes


TAB Move to the next option or option group. + –

SHFT+TAB Move to the previous option or option group. + –

DOWN ARROW Switch to the next tab in a dialog box. (A tab must already be selected in an open dialog box) + –

UP ARROW Switch to the previous tab in a dialog box. (A tab must already be selected in an open dialog box) + –

DOWN ARROW, ALT+DOWN ARROW Open a selected drop-down list. + –

First letter of an optn in a drop-down list Open the list if it is closed and move to an option in the list. + –

UP ARROW, DOWN ARROW Move between options in an open drop-down list, or between options in a group of options. + –

SPACEBAR Perform the action assigned to the selected button; select or clear the selected check box. + –

The letter underlined in an optn Select an option; select or clear a check box. + –

ENTER Perform the action assigned to a default button in a dialog box. + –

ESC Close a selected drop-down list; cancel a command and close a dialog box. + –

Use edit boxes within dialog boxes


HOME Move to the beginning of the entry. + –

END Move to the end of the entry. + –

LEFT ARROW, RIGHT ARROW Move one character to the left or right, respectively. + –



SHFT+LEFT ARROW Select or cancel selection one character to the left. + –

SHFT+RIGHT ARROW Select or cancel selection one character to the right. + –

CTRL+SHFT+LEFT ARROW Select or cancel selection one word to the left. + –

CTRL+SHFT+RIGHT ARROW Select or cancel selection one word to the right. + –

SHFT+HOME Select from the cursor to the beginning of the entry. + –

SHFT+END Select from the cursor to the end of the entry. + –

Use the Open and Save As dialog boxes


ALT+F then O Open the Open dialog box + –

ALT+F then A Open the Save As dialog box + –

Arrow keys Move between options in an open drop-down list, or between options in a group of options + –

SHFT+F10 Display a shortcut menu for a selected item, such as a folder or file. + –

TAB Move between options or areas in the dialog box. + –

F4 or ALT+I Open the filepath drop-down menu + –

F5 Refresh the file list. + –

Change the keyboard focus without using the mouse


ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.Select the active tab of the Ribbon and activate the access keys (access key: A key combination,

such as ALT+F, that moves the focus to a menu, command, or control, without using the mouse.). + –

F10 to select the active tab, and then LEFT ARROW, RIGHT ARROW Move left or right to another tab of the Ribbon, respectively. + –

CTRL+F1 Hide or show the Ribbon. + –

SHFT+F10 Display the shortcut menu for the selected command. + –

F6 Move the focus to select each of the following areas of the window:Active tab of the RibbonAny open task panes (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.)Your document + –

TAB, SHFT+TAB Move the focus to each command on the Ribbon, forward or backward respectively. + –

DOWN ARROW, UP ARROW, LEFT ARROW, RIGHT ARROW Move down, up, left, or right among the items on the Ribbon, respectively. + –

SPACE BAR or ENTER Activate the selected command or control on the Ribbon. + –

SPACE BAR or ENTER Open the selected menu or gallery on the Ribbon. + –

ENTER Activate a command or control on the Ribbon so you can modify a value. + –

ENTER Finish modifying a value in a control on the Ribbon, and move the focus back to the document. + –

F1 Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) + –

Move between panes


F6 Move clockwise among panes in Normal view. + –

SHFT+F6 Move counterclockwise among panes in Normal view. + –

CTRL+SHFT+TAB Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. + –

Work in an outline


ALT+SHFT+LEFT ARROWPromote a paragraph. + –

ALT+SHFT+RIGHT ARROW Demote a paragraph. + –

ALT+SHFT+UP ARROW Move selected paragraphs up. + –

ALT+SHFT+DOWN ARROW Move selected paragraphs down. + –

ALT+SHFT+1 Show heading level 1. + –

ALT+SHFT+PLUS SIGN Expand text below a heading. + –

ALT+SHFT+MINUS SIGN Collapse text below a heading. + –

Show or hide a grid or guides


SHFT+F9 Show or hide the grid. + –

ALT+F9 Show or hide guides. + –

Select text and objects


SHFT+RIGHT ARROW Select one character to the right. + –

SHFT+LEFT ARROW Select one character to the left. + –

CTRL+SHFT+RIGHT ARROW Select to the end of a word. + –

CTRL+SHFT+LEFT ARROW Select to the beginning of a word. + –

SHFT+UP ARROW Select one line up (with the cursor at the beginning of a line). + –

SHFT+DOWN ARROW Select one line down (with the cursor at the beginning of a line). + –

ESC Select an object (when the text inside the object is selected). + –

TAB or SHFT+TAB until the object you want is selected Select another object (when one object is selected). + –

ENTER Select text within an object (with an object selected). + –

CTRL+A (on the Slides tab) Select all objects. + –

CTRL+A (in Slide Sorter view) Select all slides. + –

CTRL+A (on the Outline tab) Select all text. + –

Delete and copy text and objects


BACKSPACE Delete one character to the left. + –

CTRL+BACKSPACE Delete one word to the left. + –

DELETE Delete one character to the right. + –

CTRL+DELETE Delete one word to the right. Note The cursor must be between words to do this. + –

CTRL+X Cut selected object or text. + –

CTRL+C Copy selected object or text. + –

CTRL+V Paste cut or copied object or text. + –

CTRL+Z Undo the last action. + –

CTRL+Y Redo the last action. + –

CTRL+SHFT+C Copy formatting only. + –

CTRL+SHFT+V Paste formatting only. + –

CTRL+ALT+V Open Paste Special dialog box. + –

Move around in text


LEFT ARROW Move one character to the left. + –

RIGHT ARROW Move one character to the right. + –

UP ARROW Move one line up. + –

DOWN ARROW Move one line down. + –



END Move to the end of a line. + –

HOME Move to the beginning of a line. + –

CTRL+UP ARROW Move up one paragraph. + –

CTRL+DOWN ARROW Move down one paragraph. + –

CTRL+END Move to the end of a text box. + –

CTRL+HOME Move to the beginning of a text box. + –

CTRL+ENTER Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. + –

SHFT+F4 Move to repeat the last Find action. + –

Move around in and work on tables


TAB Move to the next cell. + –

SHFT+TAB Move to the preceding cell. + –

DOWN ARROW Move to the next row. + –

UP ARROW Move to the preceding row. + –

CTRL+TAB Insert a tab in a cell. + –

ENTER Start a new paragraph. + –

TAB at the end of the last row Add a new row at the bottom of the table. + –

Change or resize the font


CTRL+SHFT+F Open the Font dialog box to change the font. + –

CTRL+SHFT+> Increase the font size. + –

CTRL+SHFT+< Decrease the font size. + –

Apply character formats


CTRL+T Open the Font dialog box to change the formatting of characters. + –

SHFT+F3 Change the case of letters between sentence, lowercase, or uppercase. + –

CTRL+B Apply bold formatting. + –

CTRL+U Apply an underline. + –

CTRL+I Apply italic formatting. + –

CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing). + –

CTRL+SHFT+PLUS SIGN Apply superscript formatting (automatic spacing). + –

CTRL+SPACEBAR Remove manual character formatting, such as subscript and superscript. + –

CTRL+K Insert a hyperlink. + –

Copy text formats


CTRL+SHFT+C Copy formats. + –

CTRL+SHFT+V Paste formats. + –

Align paragraphs


CTRL+E Center a paragraph. + –

CTRL+J Justify a paragraph. + –

CTRL+L Left align a paragraph. + –

CTRL+R Right align a paragraph. + –

Slide show shortcuts


F5 Start a presentation from the beginning. + –

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR Perform the next animation or advance to the next slide. + –

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE Perform the previous animation or return to the previous slide. + –

number+ENTER Go to slide number. + –

B or PERIOD Display a blank black slide, or return to the presentation from a blank black slide. + –

W or COMMA Display a blank white slide, or return to the presentation from a blank white slide. + –

S Stop or restart an automatic presentation. + –

ESC or HYPHEN End a presentation. + –

E Erase on-screen annotations. + –

H Go to the next slide, if the next slide is hidden. + –

T Set new timings while rehearsing. + –

O Use original timings while rehearsing. + –

M Use mouse-click to advance while rehearsing. + –

R Re-record slide narration and timing + –

Press and hold Right and Left Mouse buttons for 2 seconds Return to the first slide. + –

A or = Show or hide the arrow pointer + –

CTRL+P Change the pointer to a pen. + –

CTRL+A Change the pointer to an arrow. + –

CTRL+E Change the pointer to an eraser + –

CTRL+M Show or hide ink markup + –

CTRL+H Hide the pointer and navigation button immediately. + –

CTRL+U Hide the pointer and navigation button in 15 seconds. + –

CTRL+S View the All Slides dialog box + –

CTRL+T View the computer task bar + –

SHFT+F10 Display the shortcut menu. + –

TAB Go to the first or next hyperlink on a slide. + –

SHFT+TAB Go to the last or previous hyperlink on a slide. + –

ENTER while a hyperlink is selected Perform the mouse click behavior of the selected hyperlink. + –

Media shortcuts during presentation


ALT+Q Stop media playback + –

ALT+P Toggle between play and pause + –

ALT+END Go to the next bookmark + –

ALT+HOME Go to the previous bookmark + –

ALT+Up Increase the sound volume + –

ALT+Down Decrease the sound volume + –

ALT+SHFT+PAGE DOWNSeek forward + –

ALT+SHFT+PAGE UP Seek backward + –

ALT+U Mute the sound + –

Browse Web presentations


TAB Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar. + –

SHFT+TAB Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar. + –

ENTER Perform the mouse click behavior of the selected hyperlink. + –

SPACEBAR Go to the next slide. + –

Use the Selection pane feature


F6 Cycle the focus through the different panes. + –

SHFT+F10 Display the context menu. + –

UP ARROW or DOWN ARROW Move the focus to a single item or group. + –

LEFT ARROW Move the focus from an item in a group to its parent group. + –

RIGHT ARROW Move the focus from a group to the first item in that group. + –

* (on numeric keypad only) Expand a focused group and all its child groups. + –

=+ (on numeric keypad only) Expand a focused group. + –

=- (on numeric keypad only) Collapse a focused group. + –

SHFT+UP ARROW or SHFT+DOWN ARROW Move the focus to an item and select it. + –

SPACEBAR or ENTER Select a focused item. + –

SHFT+SPACEBAR or SHFT+ENTER Cancel selection of a focused item. + –

CTRL+SHFT+F Move a selected item forward. + –

CTRL+SHFT+B Move a selected item backward. + –

CTRL+SHFT+S Show or hide a focused item. + –

F2 Rename a focused item. + –

TAB or SHFT+TAB Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. + –

ALT+SHFT+1 Collapse all groups. Note The focus must be in the tree view of the Selection pane to use this shortcut. + –

ALT+SHFT+9 Expand all groups.

he Master List of New Windows 7 Shortcuts

Windows 7 adds loads of great shortcuts for switching between apps, moving windows around your screen, moving them to another monitor altogether, and much more. Here's a quick-reference master list of the best new Windows 7 shortcuts.

We're nuts for keyboard shortcuts here at Lifehacker, and Windows 7 brings a handful of great new ones to add to your muscle memory. It's also got a few handy mouse-based shortcuts you'd do well to add to your repertoire. So let's get shortcuttin'.

Window Management Shortcuts

One of the best changes in Windows 7 is the ability to "snap" windows to the side of the screen, maximize them by dragging to the top of the screen, or even move them to another monitor with a shortcut key. Check out the video for a demonstration of how some of the keys work.

The full list of keyboard shortcuts includes:

Win+Home: Clear all but the active window.

Win+Space: All windows become transparent so you can see through to the desktop.

Win+Up arrow: Maximize the active window.

Shift+Win+Up arrow: Maximize the active window vertically.

Win+Down arrow: Minimize the window/Restore the window if it's maximized.

Win+Left/Right arrows: Dock the window to each side of the monitor.

Shift+Win+Left/Right arrows: Move the window to the monitor on the left or right.

You can also interact with windows by dragging them with the mouse:

Drag window to the top: Maximize

Drag window left/right: Dock the window to fill half of the screen.

Shake window back/forth: Minimize everything but the current window.

Double-Click Top Window Border (edge): Maximize window vertically.

Taskbar Shortcuts

In Windows 7, using the Windows key along with the numbers 1-9 will let you interact with the applications pinned to the taskbar in those positions – for example, the Windows key + 4 combination would launch Outlook in this example, or Win+Alt+4 can be used to get quick access to the Outlook Jump List from the keyboard.

You can use any of these shortcut combinations to launch the applications in their respective position on the taskbar, or more:

Win+number (1-9): Starts the application pinned to the taskbar in that position, or switches to that program.

Shift+Win+number (1-9): Starts a new instance of the application pinned to the taskbar in that position.

Ctrl+Win+number (1-9): Cycles through open windows for the application pinned to the taskbar in that position.

Alt+Win+number (1-9): Opens the Jump List for the application pinned to the taskbar.

Win+T: Focus and scroll through items on the taskbar.

Win+B: Focuses the System Tray icons

In addition, you can interact with the taskbar using your mouse and a modifier key:

Shift+Click on a taskbar button: Open a program or quickly open another instance of a program.

Ctrl+Shift+Click on a taskbar button: Open a program as an administrator.

Shift+Right-click on a taskbar button: Show the window menu for the program (like XP does).

Shift+Right-click on a grouped taskbar button: Show the window menu for the group.

Ctrl+Click on a grouped taskbar button: Cycle through the windows of the group.

More Useful Hotkeys You Should Know

The new hotkey goodness didn't stop with the taskbar and moving windows around—one of the best new hotkeys in Windows 7 is the fact that you can create a new folder with a hotkey. Just open up any Windows Explorer window, hit the Ctrl+Shift+N shortcut key sequence, and you'll be rewarded with a shiny "New Folder" ready for you to rename.

Here's a few more interesting hotkeys for you:

Ctrl+Shift+N: Creates a new folder in Windows Explorer.

Alt+Up: Goes up a folder level in Windows Explorer.

Alt+P: Toggles the preview pane in Windows Explorer.

Shift+Right-Click on a file: Adds Copy as Path, which copies the path of a file to the clipboard.

Shift+Right-Click on a file: Adds extra hidden items to the Send To menu.

Shift+Right-Click on a folder: Adds Command Prompt Here, which lets you easily open a command prompt in that folder.

Win+P: Adjust presentation settings for your display.

Win+(+/-): Zoom in/out.

Win+G: Cycle between the Windows Gadgets on your screen.

Download - Word, Excel,Powerpoint Shortcut

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