AY0809 October Semester
IT Project Management
Tutorial 8:Planning Processes – Project Communications Management Project Risk Management
Objectives:1. Describe project communications management planning tasks and
outputs2. Explain project risk management planning tasks and outputs
Students are encouraged to prepare their draft answer before class, as this will help them to discuss the questions and answers during the tutorial session.
1. Using the template below, describe the key planning processes and outputs of these processes for the project management knowledge areas indicated.
KNOWLEDGE AREA
PLANNING OUTPUT
Project Communications Management
Communications planning
Communication management plan
Project Risk Management
Risk management planning
Risk identification
Qualitative risk analysis
Quantitative risk
Risk response planning
Risk management plan
Risk register
2. What items should a communications management plan address? How can a stakeholder analysis assist in preparing and implementing parts of this plan?
A project communications plan should address the following: Who will receive the information and who will produce it
document.doc Page: 1 of 3
AY0809 October Semester
Suggested methods or technologies for conveying the information Frequency of communication Escalation procedures for revolving issues Revision procedures for updating the communications management
plan A glossary of common technology
It is important to know what kinds of information will be distributed to which stakeholders. By analyzing the stakeholders, the project manage can avoid wasting time or resources on creating or disseminating unnecessary information.
3. What are some questions that should be addressed in a risk management plan?
A risk management plan documents the procedures for managing risk throughout the project and address the following:
Methodology How will risk management be performed on the project?
What tools and data sources are available and applicable?
Roles and Responsibilities
Who are responsible for implementing specific tasks and providing deliverables related to risk management?
Budget and schedule
What are the estimated costs and schedules for performing risk related activities
Risk categories What are the main categories of risk that should be addressed on the project?
Risk probability How will the probabilities and impacts of risk items be assessed?
What scoring and interpretation methods will be used for the qualitative and quantitative analysis of risks?
Risk documentation
What reporting formats and processes will be used for risk management activities
document.doc Page: 2 of 3
AY0809 October Semester
3. Match the potential negative risk conditions to the appropriate project management knowledge area.
4.KNOWLEDGE AREA RISK CONDITIONS
A Integration management
1 Poor attitude towards quality; substandard design/materials/workmanship; inadequate quality assurance program
A5
B Scope management 2 Estimating errors; inadequate productivity, cost, change or contingency
B6
C Time management 3 Unenforceable conditions or contract clauses; adversarial relations
C9
D Cost management 4 Carelessness in planning or communicating; lack of consultation with key stakeholders
D2
E Quality management 5 Inadequate planning; poor resource allocation; poor integration management; lack of post-project review
E1
F Human resource management
6 Poor definition of scope or work packages; incomplete definition
F8
G Communications management
7 Ignoring risk; unclear analysis of risk; poor insurance management
G4
H Risk management 8 Poor conflict management; poor project organisation and definition of responsibilities; absence of leadership
H7
I Procurement management
9 Errors in estimating time or resource availability; errors in determining the critical path; poor allocation and management of float; early release of competitive products
I3
document.doc Page: 3 of 3
