The Phone Call You Don’t Want to Get!
LeeAnna Mills, NBCTNorthside Middle School
Disasters Everywhere!
April 6, 2010
April 6, 2011
Be Aware and Prepare
• Catalog Everything! • If you have many items not in catalog, I would
scan ISBN numbers into simple Excel Spreadsheet.
• Equipment/Technology – Even simple records will do, be sure to include the following:– Title, Make(Brand), Model #, Serial #, date of
purchase, funds used to purchase
Insurance
• Find out what kind of insurance your school has for the library.
– RVC- Replacement Cost Value- best to have but more expensive and hard to get for older schools
– ACV- Actual Cost Value, this means you will get dollar amount of what item cost less depreciation
Tips
• Submit your collection periodically to vendors(free) for analysis. Provides an offsite record of your collection. (Follett-Titlewave, Burrows Library Service, etc.)
• Back up collection regularly and have an off-site copy
• Back up everything you wouldn’t want to lose!
More Tips
• Always, always have a wish list or several. One of things you were ready to purchase, one of items that you would like to have and one of things you dream of having.
• Have a floor plan of your library, can use Excel or Publisher
• Take lots of photos these may help you with making lists for replacing items
Few More Tips
• Become familiar with your Board’s Selection Policy, you may use it’s guidelines to apply to donations.
• Talk to your bookkeeper, see if you can set up separate account for donations that is less restricted
• Consider creating wish lists with vendors and or local book stores( B & N, Books-A-Million, etc.)
Oh No, What Now?
Observations
• You will be overwhelmed – learn to break jobs down
• People want to help and are very generous!• Make notes of those who want to help and
kind of help offered, financial & physical– Be sure to send Thank You notes
• Think about collaboration possibilities• Think ahead about publicity opportunities
Stages of Grief
• Shock & Denial• Pain & Guilt• Anger & Bargaining• Depression• Upward Turn• Reconstruction• Acceptance & Hope
Get Ready and Wait!
• Know that nothing will happen quickly!
• Process = Damage Assessment →Letting Bids=Contractors come and see →Accepting Bids→ Demolition →Reconstruction
• Reporting losses and locating replacements
Rebuilding
Survival Tips
• Communicate, Communicate, Communicate!– Clarify with administrators what do they feel should be
top priority• Take care of yourself!• Be ready to accept help• Know where to look for help-– Professional Organizations– Disaster Relief Grants– Vendors
• Arrange to have storage space available
Support and Help
• Be a part of your professional organizations-ASLA, ALLA, AASL and ALA– They will be excellent sources for grants as well
• Check with your Public Library!• Be sure to get input from your Faculty and
Students
NMS Library is Back!
Resources• TCSS Selection Policy-http://
www.tcboe.info/policy/IFBD-R.htm • Grant Resources:– http://www.alasla.org/– http://
allanet.org/displaycommon.cfm?an=1&subarticlenbr=28
– http://www.ala.org/aasl/aaslawards/beyondwords/disasterrec
– Other possible sources: Wal-Mart, Sam’s, Lowe’s, Home Depot, Vendors of library supplies
