Download - The National Archives THE ARCHIVAL DATABASE (VAKKA )

The National Archives

THE ARCHIVAL DATABASE (VAKKA)

http://www.narc.fi



-includes information about archival material deposited in The Finnish National Archives and in seven Provincial Archives. -total amount of material is some 110 km shelved (2004).



- operational database- improves our information service and our internal work- has been planned in modules- in internet from the year of 1997- multilevel description



- the description of archival material follows Finnish standard (1997) which is mostly based on international standards ISAAD(G) and ISAAR(CPF).

- the archival material in the archival database is organized in description levels which are as follows; Records creator level, fonds level, series level, unit level, items level and general description level


DIGITAL ARCHIVE

HTPP://DIGI.NARC.FI


DIGITAL ARCHIVE

What do we digitize ?

- indexies of the minutes or registries of the important government agencies (centralgovernment)

- for the benefit of the serious research


DIGITAL ARCHIVE

Why was this system built ?

- to record and preserve the digitized material (= images, audio and so on)

- provide the easy access for the users with the help of the internet-interface

- to improve the quality of the images


DIGITAL ARCHIVE

Separate data-base from VAKKA- archival database

- you can add automatically meta-data from VAKKA

- integrated with Vakka on a unit level

- archival unit identification number is the linka that connects the digitized objects and the information in VAKKA

- helps us to automate work-prosesses in digitization so much as possible


THE DIGITAL DATABASE-


DIGITAL ARCHIVE

Material is digitized

Metadata is defined

Metadata and digitized objects are linkedand added to the data base Material is stored

into the tape library


DIGITAL ARCHIVE

How to use the system ?:

- through our Archival Data Base - VAKKA

- a separate retrieval system in Digital Archive; improvement in search results


DIGITAL ARCHIVEHow to have access:

- free word search

• you can search either with proper nouns, (e.g. a district) or with common nouns

- tree view

• you get an overall view of the material that is digitized• you can search by going from the records creator-level to the archival unit -level


DIGITAL ARCHIVE

- the aplication has not the optical character recognition programme (OCR)

-to make retrieval system better

-to take advantage of the finding aids made earlier

- complete the information provided by VAKKA –data base

- e.g table of contents

The national Archives

DIGITAL ARCHIVES

-compressed JPEG - image, which the end-user sees as an image that can be zoomed

-inside the archival unit it is possible to move to the next or previous image


DIGITAL ARCHIVE

- hardware – three Intel-based servers, tape-library and disk-system

- Linux-operating system

-MySQL

- TIFF-images for archiving purpose

- servers and the other equipment are linked together with the fast LAN


DIGITAL ARCHIVE

2.6GHz P4 2.6GHz P4

1Gbit/s switch

2 x 1.266GHz P3SDLT tape library (4Tt)380 Gt RAID disk pack

Clustering technique

- one logical unit – three physical servers

- improved service - scaleable

- provide access to a large amount of users

Download - The National Archives THE ARCHIVAL DATABASE (VAKKA )

Top Related