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RE-E-TENDER FOR AMBULANCE AND HEARSE VAN SERVICES ON CONTRACT BASIS
NAME OF WORK:- RE-E-TENDER FOR HIRING AMBULANCE AND HEARSE VAN SERVICES ON CONTRACT BASIS AT ESIC MODEL HOSPITAL, SECTOR-24, NOIDA, FOR THE PERIOD OF TWO YEARS.
Last Date & Time of submission 12-05-2017 (Up to 1:00 PM)
Date & Time of opening 12-05-2017 (On 2:30 PM)
EMD Amount Rs.25,000/-
Estimated cost Rs.10,00,000/-
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INDEX
S. No. Description Page No.
A. Notice inviting RE-E-TENDER (NIT) 4
B. Important Instructions to the TENDERERS 5
C. General Condition of contract 8
D. Technical Bid 11
E. Declaration 13
F. Financial Bid 14
G. Check List 15
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Important Instructions for Bidders
All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E- Tenders.
Bidder should get Registered at https://esictenders.eproc.in.
Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp
Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the form of Demand Draft from any scheduled bank, in favour of M/s. C1 India Pvt. Ltd. payable at New Delhi for participating in the Tender.
Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about the Payment Details, Company Name, Address, Payment towards ESIC Bid Processing Fees (Mention the Tender ID and Tender Title).
The payment should reach at the below mentioned address, one day before the due date and time of Bid Submission:
Kind Attn: Mr. Mohit ChauhanC1 India Pvt. Ltd.301, Gulf Petro Chem Building, 1st Floor,Udyog Vihar, Phase – 2,Gurgaon, Haryana - 122015
Note: Payment will be Approved only after physical receipt of Demand Draft.
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NOTICE INVITING RE-E-TENDER (NIT)
A. RE-E-TENDERs are invited from registered, eligible, experienced & reputed agencies/contractors for Hiring Ambulance and Hearse Van service On contract Basis under two bid system (technical bid &
financial bid) for 350 bedded hospital ESIC Model Hospital Noida for a period of two years as per specification given below:
1 Name of Work RE-E-TENDER for Hiring Ambulance and Hearse Van service On contract For ESIC Model Hospital, Sector-24,Noida for the period of two years.
2 Period of Work Two Years.3 A) Ambulance
B) Hearse Van
A) Ambulance with Driver-(for transporting sick patient with BLS (BASIC LIFE SUPPORT FACILITY), stationed at Hospital premises,round the clock).B) Ambulance with Driver on call Basis for Non-Critically ill (BASIC LIFE SUPPORT FACILITY) patients C) Ambulance with Driver -(as per ACLS guidelines mentioned in terms &conditions for transporting critically ill patient, on call basis)A) Hearse van on call-basis
5 Estimated Cost Rs. 1,00,0000.00 (Rupee Ten lakh)
2. Eligible agencies may visit/inspect the site on any working day to collect all information that will be necessary for preparing the RE-E-TENDER and entering into a Contract for the services to be renderedbetween 10:00 a.m. To 1.00 p.m. by contacting the Medical store In charge.
3. The EMD in original shall be dropped in the tender box , the envelope must be captioned with “RE-E-TENDER for hiring Ambulance and Hearse Van services on contract basis at ESI Hospital Noida” placed at Deputy Director (Admn.)'s office at Room No . 37 by the stipulated date and time. EMD, if dropped in any box other than the specific TENDER box will not be considered for selection.
4. Details of the RE-E-TENDER Document can be seen & downloaded at ESIC’s website www.esic.nic.in & www.esic hospitals.gov.in
5. The TENDERs shall be opened at 02:30 PM on 12-05-2017 in the conference Hall ESI Hospital, Sector-24 Noida office in the presence of such TENDERERS or their authorized representatives who may wish to be present.
6. The TENDERERS whose Technical Bids are accepted will be informed about the date of the opening of financial bids individually at the mentioned email address, no separate advertisement will be published
7. TENDERs received after the closing date and time shall not be considered.
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IMPORTANT INSTRUCTIONS TO THE RE-E-TENDERS
B. ELIGIBILITY CRITERIA
1. The TENDERER should have experience in doing similar nature of work Minimum of 2 years (It may be in more than one organization ) and have successfully completed contracts and TENDERER to submit satisfactory completion certificates from the Client/Employer in support failing which the information is liable to be treated as invalid.
2. The tenderer should have a the Registered Office in Delhi/NCR. Complete postal address, telephone/mobile/fax/email/address .
3. The Tenderer should have statutory permissions.
Documents to be submitted along with the Technical Bid:-
1. Balance Sheet, Profit & Loss/Income & Expenditure for two years. 2013-14 & 2014-15. 2. Income Tax Return filed by the company/firm for two years i.e. 2013-14 & 2014-153. Service Tax Registration.(if applicable)4. Company/firm Registration Certificate.5. PAN No.6. Labour Licence. (if applicable)7. ESI/EPF Registration No. (if applicable)8. Undertaking on Rs. 10 Stamp Paper stating that the bidder firm is not indicted for any criminal,
fraudulent or anti competition activity and not been blacklisted by any Govt / PSU Department 9. Trade license with date of license issued(if applicable)10. Valid pollution certificate, for the Ambulance and Hearse Van11. Vehicle registration and insurance certificate for The Ambulance and Hearse Van12. Ambulance fitness certificate and Ambulance registration certificates13. Copy of valid driving license of drivers.
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INSTRUCTIONS TO TENDERERS
1. Tender document are available for viewing on the websites of Employees' State Insurance Corporation I.e.www.esic.nic.in & www.esichospitals.gov.in.
2. The interested tenderer should upload duly filled tender form and their bids, along with scan copy of the relevant certificate, document etc.are to be uploaded on https://esictenders.eproc. in. In support of their technical & price bids on the website latest by 12-05-2017 till 1:00 PM. The bids will be opened online on 12-05-2017 at 2:30 PM.
3. The TENDERERS are required to submit two separate Bids i.e. – Technical and Financial.4. The declaration should be uploaded along with the Technical Bid.5. The Technical Bid should be accompanied by an copy of Earnest Money Deposit (EMD) of Rs.
25000/- (Twenty five thousand rupees only) in the form of demand Draft/Pay Order from a scheduled bank drawn in favour of “ESI Fund A/c. no. I”, payable at Noida.In the absence of EMD, the TENDER shall be rejected summarily. The earnest money shall be refunded to the unsuccessful TENDERERS after finalization. It shall be refunded to the successful TENDERERS on receipt of performance security deposit. No interest is payable on the EMD.
6. The EMD in original shall be dropped in the tender box , the envelope must be captioned with “RE-E-TENDER for hiring Ambulance and Hearse Van services on contract basis at ESI Hospital Noida” placed at Deputy Director (Admn.)'s office at Room No . 37 by the stipulated date and time. EMD, if dropped in any box other than the specific TENDER box will not be considered for selection.
7. All entries in the RE-E-TENDER form should be legible and filled clearly.8. The bid shall be valid for 180 days from the date of opening.9. The TENDERERS shall quote for all works failing which the bid shall be considered non-
responsive.10. RE-E-TENDER incomplete in any form will be rejected outright. Conditional TENDERs will be
rejected outright.11. The closing date and time for receipt of TENDERs will be 01:00 P.M. on 12-05-201712. The Technical Bid shall be opened in the Conference Hall, ESIC Hospital, Noida in the presence of
the authorized representatives of the TENDERERS, who wish to be present at that time. All the Technical Bids will be scrutinized, relevant documents checked for their authenticity and the tenderers whose Technical bids are accepted will be informed about the date and time for opening the Financial Bids.
13. No TENDERER will be allowed to withdraw the bid after submission of the TENDER within the validity period otherwise the EMD Submitted by the TENDERING firm would stand forfeited.
14. In case the successful TENDERER declines the offer of Contract, for whatsoever reason(s), his EMD will be forfeited.
15. A formal contract shall be entered into with the successful TENDERER. In this contract, the successful TENDERER shall be defined as Contractor.
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16. The successful TENDERER will have to deposit a Performance Security Deposit of Rs. 100,000/- (Rupees One Lac only) by way of Demand Draft/ Bank Guarantee any scheduled bank drawn in favour of “ESI Fund A/c.no. I” Payable at Noida.
17. The successful tenderer will have to commence the work within 15 days of acceptance of offer, otherwise the contract may be canceled and EMD will be forfeited.
18. Each page of the RE-E-TENDER document should be signed and stamped by authorized representative of TENDERER in acceptance of the terms and conditions laid down by ESIC.
19. The competent authority of ESIC reserves the right to withdraw/relax any of the terms and conditions mentioned above.
20. The competent authority of ESIC reserves the right to reject all or any TENDER in whole, or in part, without assigning any reason thereof.
21. For finalization of contract, the TENDERER whose rates, as given in the Financial Bid, are the lowest in comparison to other TENDERS will be considered as the Lowest TENDER.
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GENERAL CONDITIONS OF CONTARACT (GCC)
TERMS AND CONDITIONS OF HIRING AMBULANCES SERVICES FOR TRANSPORTING THE (CRITICAL & NONCRITICAL) PATIENT AND HEARSE VAN
1. Contract period is initially for two years extendable to another one, year, subject to the satisfactory performance of the firm during the contract period.
2. The tender application form and related documents are to be uploaded online as specified in the tender document and EMD is to be dropped in the tender box kept for this purpose in room No.37 Administrative Block of the hospital by the date and time specified in the document.
3. A demand draft of Rs. 25,000/- (Rupees twenty five thousand only) will be deposits as earnest money, to be dropped at room no. 37 of Administrative Block.
4. The agency while submitting their tender form shall upload copies of experience of minimum two years,trade license with date of license issued, valid pollution certificate, Vehicle registration certificate, Ambulance registration ( of at least one ambulance) certificates and other essential documents for carrying out the activities under reference, sales tax/VAT, PAN and any such other documents specified hereto. A demand draft of Rs. 25,000/- (Rupee twenty five thousand only) will be deposited as earnest money along with the tender form
5. The competent Authority reserves the right to reject any or all RE-E-TENDERs without assigning any reason whatsoever.
6. Validity of bids will be six months form the date of opening of tender. List of enclosures should be as per check list of the subject tender.
7. Successful tenderer is required to deposit performance bank guarantee of Rs.1,00,000/-(one lac ) which should be valid up to 2 months beyond conclusion of the contract. Performances security is to be deposited in the form of ;D.D. In favor of 'ESI FUND A/C No 1 at the time of Agreement which will be refunded without interest 2 month after the completion of contract.
• Vehicles required for Hiring: 1. One Ambulance van for sick patients- which will be parked/ stationed in front of the casualty.2. Ambulance van with ACLS facilities for critically ill patients and ambulance for noncritical
patients.3. Hearse Van- to be provided on call basis with in 30 minutes.
Specifications of Ambulances for critically ill & sick patients (for transporting sick patient with BLS (BASIC LIFE SUPPORT FACILITY) are as follows:-
(a) For critically ill patients (on call basis) – As per ACLS guidelines which include the equipments viz.
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Transport ventilator, stretcher, sitting space for patient attendant etc.
(b) For sick patients (for transporting sick patient with BLS (BASIC LIFE SUPPORT FACILITY) patients (to
be Stationed at casualty/ Emergency)- Ambulances fitted with oxygen & oxygen support system, IV line support system, stretcher, sitting space for patient attendance.
1. Ambulances van should be Tempo Traveler and it should be 2011 onward model if Ambulances/Hearse van is not provided on call within prescribed time of 30 minutes, on more than three occasion in a month , contract may be terminated on discretion of DM(N) and security money alternatively shall be forfeited.
2. Vehicle registration book, insurance copy and driver license should be available with the chicle every time. Vehicle fitness certificate complete in all respect should be passed by the respective Govt. Authorities.
3. The vehicle offered for hire should be free from litigation as regards ownership is concerned and should posses no tainted history as rash driving, negligence as traffic rule etc. The vehicle should be kept ready for 24 hours a day, seven days a week without any kind of break and accordingly the tenderer would arrange for replacement of vehicle in case of normal wear and tear/temporary of service.
4. No extra charges should be levied other than the rate quoted on trip basis and in case of non compliance of time limit of reaching the hospital when called, the cost of alternative arrangement shall be deducted from the payments. Further Rs500/- penalty should be levied for every mistake in addition to cost of alternative arrangement,
5. If more than one patient is transferred at the same time, the charges for one trip will be paid only. In each shift, the driver will report to CMO for duty. The driver will be in proper uniform and wear name badges. The call should be attended well in time on the given contact No. without any failure.
6. Only authorized attendant of referred patient by CMO (Casualty Medical Officer) on duty will be permitted along with the respective patient for Ambulances journey.
7. Separate log book is to be maintained by the driver all times and entry should be duly signed by CMO for each patient The log book shall be submitted to the office with monthly bill dully verified by the casualty Incharge.
8. The staff provided by the contractor shall be on the roll of contractor only.9. The contract can be terminated by the Director(Medical) Noida by giving one month notice. 10. In case of any serious default by the contract can be terminated by the D(M)N giving 24 hrs notice and
invoking the risk purchase clause for remaining period of contract in addition to forfeiture of Security Money deposited.
11. It shall be the responsibility of the contractor to maintain proper discipline among the staff provided by him. Contractor's staff shall not drink alcohol or be under the influence of any liquor on duty. Any misconduct committed by the staff will be dealt with by the contractor either moto or on information given by the ESI Hospital Noida. The contractor shall be liable to change the driver in such a manner that the 24 hours service should not be interrupted.
12. It must be ensured by the bidder that the driver on duty has a valid driving license and Medical fitness certificate showing mental & physical fitness. The age of driver should not be more than fifty five years.
13. Any loss of property caused by the Driver would be recovered form the monthly bill of the tenderer/bidder.
14. The tenderer/bidder would provide a mobile phone to its Driver and number would be intimated to the CMO on duty he should remain available in vehicle only.
15. Rate for the Ambulances & Hearse Van on call bases shall be paid only for the distance for the distance form this Hospital premises to place of destination as notified/verified by CMO.
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16. The CMO/Casualty Incharge shall verify the attendance of drivers provided by the tenderer. Similarly if Ambulance is not available for any day then proportionate amount of bill of that day or the cost of hiring of Ambulance for that day/Rs. 2000/- penalty per day, whichever is higher will be recovered from the tenderer However, D(M)N may relax the penalty if non availability of Ambulance due to natural calamity or any condition/circumstance beyond human control.
17. While submitting bill for any month the tenderer shall enclosed along with bill extract of Log Book and Detail of Attendance Register Wage Register and proof of payment through ESIC / Cheque. All these documents should be signed by the CMO on duty / Casualty Incharge. Bill shall not be accepted until and unless all relevant documents for that particular month have been signed by the CMO on duty / Casualty Incharge.
18. Log book will be maintained by the agency and each journey shall be duly recorded immediately on completion of journey and countersigned by the CMO duty / Casualty in charge.
19. The contract shall ensure before submission of the bill that it is complete in all respect.20. Risk & responsibilities in regard to the benefits/compensation to the engaged person will be sole
responsibility of the bidder only.21. The bidder shall be responsible for all legal & financial liabilities arising out of accidents if any, during
contract period.22. In case of any breach of condition of contact security money shall be forfeited. In case of any dispute
related with the contractor shall be binding at Delhi / NCR jurisdiction only.23. All damage arise out of Ambulances Services are responsibilities of service provider.24. For second Ambulances on call basis, payment shall be on monthly basis.
Criteria of Selection :
1. First preference will be given to agency quoting (a)minimum for 3000 kms for one ambulance per month ( minimum quoted charge will be paid even if the distance does/does not reach ).
2. If rates quoted by bidders for above criteria are same than rates for – Hearse van on call - basis will be deciding criteria for selection.
3. In case rates quoted by bidders for first two criteria i.e. Ambulance with Driver-for transporting patients, which will remain stationed at Hospital premises round the clock} are same then rates quoted by the agency for Ambulance with Driver-( as per ACLS guidelines mentioned in terms & conditions for transporting critically ill patient, on call basis) will be deciding criteria for selection.
Payment Procedure:
Payment shall be made on monthly basis upon submission of the bill in triplicate along-with all necessary enclosures/documents. Payment of the bill will be based on computerized print outs in standardized proforma along with computer generated attendance sheet in respect of the persons deployed. All the bill payments shall made on monthly basis.
Payment of Casual/Contract Labour (as per labour law act, 1936):
The wages of a worker in any schedule employment shall be paid on a working day:A) In case of establishment in which less than one thousand persons are employed before the expiry of the
seventh day for the previous month.B) In the case of other establishments, before the expiry of the tenth day after the last day of the wages
period in respect of which the wages are payable.
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TECHNICAL INFORMATION OF FIRM ANNEXURE-IFOR AMBULANCE AND HEARSE VAN SERVICES IN ESIC.
1 Name of the bidder:
2 Address of the bidder :
3 Contact Details of the bidder :
a) Tel. No. with STD (0) …............................. (Fax) …........................….......................
b) Mobile No ; …............................ E-mail .;.................................................................................
c) Email Address
4 Name of Proprietor/Partners/Directors of the firm/agency:
5 PAN number
6 a) Bidder's Bank and Place of the Branch:
b) Current Account Number:
c) IFSC Code
7 Registration and incorporation particulars of the bidder indicating legal status such as company partnership / proprietorship (concern copies of the relevant documents/ certificates)
Attach the following documents duly self-attested
8 Attach work experience certificate for two year in support of eligibility condition no 1
9 Declaration regarding non-blacklisting or otherwise by the Govt. Departments
10 CST/VAT/Excise Duty/TIN etc. registration details (Pl. attach copies of the relevant documents/certificates)
CST
VAT
TIN
Others
11 Details of Earnest Money Deposit:- DD No. ………………... Dated . ………………... for Rs- . …………../- drawn on …………………… ………………………… Bank in favor of Director ESIC Model Hospital Noida valid till .....................
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N.B. Bidders to ensure that all
i) All pages have been signed and stamped by the authorized persons
ii) Pages have been numbered
iii) Documents are legible (clearly readable)
I/we certify that the information furnished above is true and correct. The terms and conditions are acceptable to
us and I have the authority to bid a RE-E-TENDER.
Dated.......................
Place..........................
Name & Address of Firm
Authorised Signature & Seal of the Firm
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DECLARATION
1. I, ----------------------------------------------- Son/Daughter of Shri -------------------------------------- In case any of contractor personals deployed under the contract is (one) absent, penalty equal to (double\) the wages of number of staff/supervisor absent on the particular shall be leveed by the Hospital and same shall be deducted from the contractor,s bill.
2. ----------------------- Proprietor/Partner/Director/Authorized Signatory of ---------------------------- am competent to sign this declaration and execute this RE-E-TENDER document.
3. I have carefully read and understood all the terms and conditions of the RE-E-TENDER and hereby convey my acceptance of the same.
4. The information/documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I/we, am/are well aware of the fact that furnishing of any false
information/fabricated document would lead to rejection of my RE-E-TENDER at any stage besides liabilities towards prosecution under appropriate law.
5. The company has never been blacklisted form any establishment.
Signature of authorized person
Date: Full Name:
Place: Firm/Company’s Seal:
N.B.: The above declaration, duly signed and sealed by the authorized signatory of the company, should be enclosed with Technical RE-E-TENDER.In case any of contractor personals deployed under the contract is absent, penalty equal to (double) the wages of number of staff/supervisor absent on the particular shall be levied by the Hospital and same shall be deducted from the contractor,s bill.
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FINANCIAL BID
S.No. Ambulance Type Description Amount quoted in Rs.(inclusive of taxes)
(in words) (in figures)
1 Ambulance with Driver (for transporting non critically ill patients stationed at Hospital Premises, round the clock)
(a)Charges for 3000 kms cumulatively for one ambulanc per month (minimum fee to be paid even if the distance does /does not reach 3000 kms )(b)Charge per kms after completion of 3000 kms in a month
2(A) Ambulance with Driver(for transporting non- critically ill patients on call basis.)
(a)Charges up to 20 km (b)Charges @ per kmabove 20 km of Distances in Delhi/NCR
2(B) Ambulance with Driver -(as per ACLS guidelines mentioned in terms & conditions for transporting critically ill patient , on call basis)
(a)Charges up to 20 km (b)Charges @ per kmabove 20 km of Distances in Delhi/NCR
3 Hearse van on call basis (a)Charges up to 20 km (b)Charges @ per kmabove 20 km of Distances in Delhi/NCR
Date : Signature of the authorized personFull Name:
Place: Company's seal
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CHECK LIST
CHECK LIST OF THE DOCUMENTS TO BE SUBMITTED WITH THE RE-E-TENDER
Kindly confirm the enclosure of all the below listed documents without which the technical-bid may be treated as non-responsive.
S. No.
Description Confirm (Yes/No)
1. EMD
2. RE-E-TENDER form with complete technical bid and Financial bid, with all pages serially numbered, signed and stamped on each page.
3. Documents in support of contracts fulfilled in last 2 years along with their values in support of the experience and financial credibility.
4. Satisfactory completion of contract certificate from previous organizations.
5. Declaration
6. Financial Bid
7. Balance Sheet, Profit & Loss/Income & Expenditure along-with Report for two years I.e 2013-14 & 2014-15
8. Income Tax Return filled by the company/firm for the last 2 years.
9. Service Tax registration certificate with details of the last payment.
10. Photo copy of Company/firm Registration certificate
11. Attested Photo copy of PAN Card
12. Labour License (if applicable)
13. ESI/EPF Registration No.(if applicable)
14 Undertaking in regard to Non-Black listing of in organization from Govt./PSU may be submitted.
