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Project Audit Checklist Project Sponsor

Project: < EUID - Project Name >

Document1 Template Version A Saved By:

PROPRIETARY AND CONFIDENTIAL - 1 - Saved Date: 5/8/2012


A project audit provides insight into issues and challenges encountered on a particular project and can help the project manager and other projectmanagers to avoid the same problems on future projects.

Rate each item according the following scale:

5 = Exemplary / Thorough4 = Very Good / Complete

3 = Good / Sufficient

2 = Below Standard / Incomplete

1 = Poor / Missing

No. Audit Item Rating N/A Comments

1 Gates

1.1 Was the purpose of gates and gate reviews explained toyou by the project manager?

1.2 Did you review and approve an Initiation Gate, an ExecutionGate, and a Close-Out Gate?

Were all of the following known before the projectcommenced the initiation stage and confirmed at theexecution gate?

1. Executive Sponsor

2. Project Manager

3. Business Objectives

4. Constraints

5. Risks

6. Business departmental resources required


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2 Charter

2.1 Was the purpose of the charter explained to you by theproject manager?

2.2 Was a charter completed for the project? Was it reviewedand approved by you?

2.3 Was the scope well defined and well documented in thecharter? Was it the scope that was delivered? If not, werethe changes well communicated and documented?

2.4 Were there risks that were identified and included in thecharter during the initiation phase of the project? If additionalrisks were identified during the remainder of the project, werethey communicated and well documented?

2.5 Were the following project roles identified in the charter?Were additional resources, besides those listed in the charternecessary to complete the project? If so, were theadditional resources obtained and was the change wellcommunicated and documented?

Executive Sponsor

Customer Owner (if different than the executivesponsor)

Project Manager

Subject Matter Experts (if necessary)

Technical Resources (if necessary)

All other stakeholders

2.6 Were the project benefits well defined in the charter? Werethey measurable? Once the project was completed, werethey measured where possible?

2.7 Was the cost of the project well documented? If applicablewas it divided into Capital vs. Expense costs?


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3 Project Planning

3.1 Was a detailed project schedule prepared for this project?Was it shared with you? Does the project plan/schedule

have enough detail support the complexity of the project?

3.2 Was progress against the schedule reviewed with you atappropriate milestones within the project?

3.3 Were there changes in any deliverable commitment dates orestimates? If so, were they communicated to you? Were thechanges well understood and well documented?

3.4 Resources

3.4.1 Were enough IS and user resources assigned in order to

complete the project successfully and on time?

3.4.2 Did the project team have the skills necessary to completethe project successfully?

3.4.3 Were all stakeholders and especially team memberscommitted to the project?

3.5 Risk and Communication Plans

3.5.1 Was a project Risk Mitigation Plan developed? Was itshared with you? Were risks managed effectively and werenewly identified risks communicated to the team and to the

stakeholders throughout the life of the project?

3.5.2 Was a project Communications Plan developed? If so, was itshared with you? Was communication to the team and to thestakeholders complete and effective throughout the life of theproject?


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4 Project Execution

4.1 Status Reporting

4.1.1 Were Project Status Reports provided to you at leastmonthly?

4.1.2 Did the status report include the following?

a. Overall status

b. Project performance (achievements & milestones)

c. Open issues

d. Risks

e. Action items

f. Cost & time performance against plan4.1.3 Were project status meetings held with you at reasonable

intervals?

4.2 Tracking and Change Requests

4.2.1 Were actual costs compared to estimates to analyze andcorrect variances?

4.2.2 Was a change request process used to document,evaluate, and approve changes to scope, schedule orbudget?

4.3 Vendor Management

4.3.1 Were all vendor contracts fully executed (did both an officerof HMH and of the vendors sign the contracts)?

4.3.2 Were all vendor invoices reviewed, reconciled, and bookedto the project account?


4.4 Issue Management


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4.4.1 Were all project issues tracked in a single place? Was anissue log or database used? Were the issues clearlyassigned to resources with due dates? Were the issues wellcommunicated to all stakeholders?

4.4.2 Were issues raised, assessed, and resolved in a timely andefficient manner?

4.5 Testing

4.5.1 Were test plans/cases created and executed?

4.5.2 Is there an audit trail of all tests and results?

4.5.3 Was adequate allowance made for defect repair both beforeand after implementation?

5 Project Close-Out

5.1 Is the Production Support function adequately resourced? Isthe Production Support resource full-time or shared?

5.2 Are Service Level Agreements in place between the I.S.support functions and the user departments?

5.3 Are Customer Service / Help-Desk functions well-defined,efficient and adequately resourced?

5.4 Have all unresolved issues been documented and assigned?

5.5 Have all unresolved risks been documented?

Have all unimplemented risk strategies been communicatedto you?

5.6 Were all deliverables confirmed by you prior to the close-outof the project and prior to turnover to the support team?


6.0 Customers

6.1 Was customer involvement adequate?


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6.2 Were the customers assigned to the project sufficientlyqualified?

6.3 Was adequate training provided? Are all appropriatecustomers trained?

7.0 Customer Satisfaction

7.1 Were you satisfied with the deliverables?

7.2 Were you satisfied with the way that the project was run?

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