Procedures for Procedures for Dealing with Dealing with

Safety or Health Safety or Health ConcernsConcerns

DefinitionDefinition

A health or safety concern exists when a A health or safety concern exists when a condition or hazard in a workplacecondition or hazard in a workplace or on or on divisional property may potentially endanger divisional property may potentially endanger employees, students or visitors to that site. employees, students or visitors to that site.

A health or safety concern also exists when the A health or safety concern also exists when the equipment, tools or procedures utilized at a equipment, tools or procedures utilized at a worksiteworksite may potentially endanger employees, may potentially endanger employees, students or visitors to that site. students or visitors to that site.

ProceduresProcedures

When a concern arises in a workplace, the When a concern arises in a workplace, the employee with the employee with the concern should report it concern should report it without delay to the principal or supervisor without delay to the principal or supervisor of that workplace. of that workplace.

If the concern is If the concern is not satisfactorily resolvednot satisfactorily resolved in in consultation with the supervisor, the consultation with the supervisor, the employee employee may report to the workplace WSH Employee may report to the workplace WSH Employee RepresentativeRepresentative, elected by the staff., elected by the staff.

ProceduresProcedures Any Any concern which cannot be resolved at the concern which cannot be resolved at the

workplace should be reported in writing to workplace should be reported in writing to the HSD WSH Committeethe HSD WSH Committee, in advance of the , in advance of the next quarterly meeting of that committee. A next quarterly meeting of that committee. A workplace concern, so reported, will be placed workplace concern, so reported, will be placed on the agenda of the HSD WSH Committee.on the agenda of the HSD WSH Committee.

Concerns of a critical or urgent nature will be in Concerns of a critical or urgent nature will be in an accelerated manner, as appropriate and an accelerated manner, as appropriate and feasible.feasible.

Dangerous WorkDangerous Work

Definition of Dangerous Work:Definition of Dangerous Work:

Dangerous work generally refers to work Dangerous work generally refers to work involving potential health and safety risks that involving potential health and safety risks that would gowould go beyond what would be normally beyond what would be normally acceptableacceptable for the job in question. for the job in question.

ProceduresProcedures When an employee believes that he/she has When an employee believes that he/she has

been assigned dangerous work, been assigned dangerous work, the employee the employee must report this immediately to the school must report this immediately to the school principalprincipal or workplace supervisor, or workplace supervisor, indicating indicating their reasons for refusal to perform the their reasons for refusal to perform the work.work. Both the employee and the principal or Both the employee and the principal or supervisor must attempt to resolve the concern supervisor must attempt to resolve the concern to the employee’s satisfaction in order for the to the employee’s satisfaction in order for the work to proceed.work to proceed.

Refusing Dangerous WorkRefusing Dangerous Work

ProceduresProcedures If If no resolutionno resolution is reached between the is reached between the

workplace employee representative and the workplace employee representative and the principal or supervisor, principal or supervisor, the workplace WSH the workplace WSH Employee Representative will bring the Employee Representative will bring the concern to the attention of the employee concern to the attention of the employee co-chair of the HSD WSH Committeeco-chair of the HSD WSH Committee. . He/she will work together with an employer He/she will work together with an employer representative of the HSD Committee to representative of the HSD Committee to resolve the concern, including inspection of the resolve the concern, including inspection of the facilities or equipment and investigation of the facilities or equipment and investigation of the concern.concern.

ProceduresProcedures If there is If there is no resolutionno resolution reached between the reached between the

employee and the principal or supervisor, the employee and the principal or supervisor, the employee must report immediately to the employee must report immediately to the workplace WSH Employee Representative workplace WSH Employee Representative indicating his/herindicating his/her reasons for refusal to reasons for refusal to perform the work. The workplace employee perform the work. The workplace employee representative will work together with the representative will work together with the principal or supervisor to attempt to resolve the principal or supervisor to attempt to resolve the concern to the employee’s satisfaction.concern to the employee’s satisfaction.

ProceduresProcedures If If no resolutionno resolution is reached between the is reached between the

employee co-chair of the HSD WSH employee co-chair of the HSD WSH Committee and the employer representative of Committee and the employer representative of that committee, the that committee, the employee co-chair will employee co-chair will notify a Safety and Health Officer of the notify a Safety and Health Officer of the WSH Division of the work refusal and the WSH Division of the work refusal and the reasons for it.reasons for it. The officer will investigate the The officer will investigate the concern and render a decision. concern and render a decision.

ProceduresProcedures During the During the refusal to workrefusal to work, the employee will , the employee will

remain at the workplace unless given remain at the workplace unless given permission by the supervisor to leave. He/she permission by the supervisor to leave. He/she and may be reassigned by the supervisor to and may be reassigned by the supervisor to other duties without loss in pay or benefits. other duties without loss in pay or benefits. Any replacement worker assigned to the Any replacement worker assigned to the original task must be informed of the first original task must be informed of the first worker’s refusal and the reasons for it. worker’s refusal and the reasons for it.

Procedures for Reporting Procedures for Reporting of Accidents / Incidentsof Accidents / Incidents

Accidents and incidents are Accidents and incidents are investigated:investigated:

1.1. To To ensure the health and safetyensure the health and safety of of teachers, support staff, students and teachers, support staff, students and visitors in our facilities.visitors in our facilities.

2.2. To identify the To identify the cause and occurrencecause and occurrence of of the accident.the accident.

3.3. To To provide dataprovide data for making for making recommendations for changes to recommendations for changes to equipment and procedure.equipment and procedure.

Accidents and incidents are Accidents and incidents are investigated:investigated:

4.4. To To prevent further accidentsprevent further accidents or incidents or incidents and improve the HSD Safety Program.and improve the HSD Safety Program.

5.5. To To meet legislative requirementsmeet legislative requirements..

Incidents include the following: Incidents include the following:

Personal injuryPersonal injury Occupational illnessOccupational illness Fire/explosionFire/explosion Property and equipment damageProperty and equipment damage Environmental damageEnvironmental damage Near miss incidents (those incidents that could Near miss incidents (those incidents that could

have resulted in any of the above losses) have resulted in any of the above losses)

Minor Accident/Incident Investigation Minor Accident/Incident Investigation and Reporting Procedures: and Reporting Procedures:

The The supervisor responsible for the facilitysupervisor responsible for the facility or the or the injured worker shall complete the injured worker shall complete the accident/incident report in cooperation with the accident/incident report in cooperation with the workplace WSH employee representative. workplace WSH employee representative.

Minor Accident/Incident Investigation Minor Accident/Incident Investigation and Reporting Procedures: and Reporting Procedures:

A copy of the A copy of the report will be kept on filereport will be kept on file at the at the facility and a facility and a copy will be submitted to the HSDcopy will be submitted to the HSD Safety Program Coordinator. If minor Safety Program Coordinator. If minor adjustments are required to prevent future adjustments are required to prevent future incidents, these will be taken care of at the incidents, these will be taken care of at the workplace. workplace.

Reporting Serious IncidentsReporting Serious Incidents

1.1. The The first person on the scene immediately first person on the scene immediately contacts the contacts the workplace supervisorworkplace supervisor or or designate.designate.

2.2. Crisis Team members provide first aid and Crisis Team members provide first aid and contact required emergency services.contact required emergency services.

Reporting Serious IncidentsReporting Serious Incidents

3.3. The workplace supervisor contacts appropriate The workplace supervisor contacts appropriate divisional supervisor and Safety Program divisional supervisor and Safety Program Coordinator. Coordinator.

4.4. WSH is to be contacted directlyWSH is to be contacted directly by the by the principal (or designate) shortly after a serious principal (or designate) shortly after a serious accident / injury occurs at a workplace, using accident / injury occurs at a workplace, using “the fastest means of communication “the fastest means of communication available.”available.”

Reporting Serious IncidentsReporting Serious Incidents

5.5. The HSD Safety Program Coordinator and The HSD Safety Program Coordinator and appropriate divisional supervisor determine the appropriate divisional supervisor determine the scope of the investigationscope of the investigation, involving divisional , involving divisional co-chairs, divisional committee members, co-chairs, divisional committee members, workplace representatives, department safety workplace representatives, department safety officers and “experts” as required.officers and “experts” as required.

Reporting Serious IncidentsReporting Serious Incidents

6.6. The The HSD Safety Program Coordinator HSD Safety Program Coordinator completes an injury/incident reportcompletes an injury/incident report in in consultation with those involved in the consultation with those involved in the investigation. This report is submitted to the investigation. This report is submitted to the HSD WSH Committee for review and HSD WSH Committee for review and recommendations. A report may also be made recommendations. A report may also be made to the Department of Labour, WSH Division or to the Department of Labour, WSH Division or included in the minutes of the HSD WSH included in the minutes of the HSD WSH Committee Meeting and forwarded to the WSH Committee Meeting and forwarded to the WSH Division.Division.

Reporting Serious IncidentsReporting Serious Incidents

7.7. Remedial action will be takenRemedial action will be taken as soon as as soon as possible to repair or replace faulty equipment possible to repair or replace faulty equipment or modify procedure to ensure the accident / or modify procedure to ensure the accident / incident won’t happen again.incident won’t happen again.

8.8. The HSD WSH Committee will The HSD WSH Committee will consider consider education and trainingeducation and training in appropriate areas to in appropriate areas to address concerns coming out of the report.address concerns coming out of the report.

WSH Regulation: M.R. 217/2006WSH Regulation: M.R. 217/2006Section 2.6: Reporting Serious IncidentSection 2.6: Reporting Serious Incident

a)a) A worker is killed;A worker is killed;b)b) A worker suffers:A worker suffers:

• An injury resulting from electrical contact,An injury resulting from electrical contact,• Unconsciousness as a result of a concussion,Unconsciousness as a result of a concussion,• FractureFracture• AmputationAmputation• Third degree burnsThird degree burns• Permanent or temporary loss of sightPermanent or temporary loss of sight• Cut or laceration that requires medical treatment Cut or laceration that requires medical treatment

at a hospitalat a hospital• Asphyxiation or poisoning, orAsphyxiation or poisoning, or

Section 2.6 ContinuedSection 2.6 Continued

i.i. The The collapse or structural failurecollapse or structural failure of a building, of a building, structure, crane, hoist, lift, temporary support structure, crane, hoist, lift, temporary support system or excavation,system or excavation,

ii.ii. An An explosion, fire or flood, an uncontrolled spill explosion, fire or flood, an uncontrolled spill or escape of hazardous substanceor escape of hazardous substance, or, or

iii.iii. The failure of an atmosphere-supplying The failure of an atmosphere-supplying respirator.respirator.

Reporting Guidelines for Reporting Guidelines for Educational InstitutionsEducational Institutions

When to ReportWhen to Report

GuidelinesGuidelines

When When electrical contactelectrical contact results in the person results in the person being transported to the hospital.being transported to the hospital.

When When burnsburns result in a person being transported result in a person being transported to hospital.to hospital.

When When fire/floodfire/flood results in a worker issue. results in a worker issue. When failure of an atmosphere-supplying When failure of an atmosphere-supplying

respirator results in a worker(s) injury.respirator results in a worker(s) injury.

We are We are not requirednot required to report . . to report . .

Student violenceStudent violence toward other student(s). toward other student(s). Student violence toward an instructor or other Student violence toward an instructor or other

school staff.school staff. Injuries from playgroundInjuries from playground equipment. equipment. Injuries in gymnasiumsInjuries in gymnasiums or slip and fall injuries or slip and fall injuries

outside the school and other recreational sites.outside the school and other recreational sites.

Reporting to WSHReporting to WSH

1-204-945-34461-204-945-3446

Section 2.7(1) NotificationSection 2.7(1) Notification

Notification takes place directly from the Notification takes place directly from the principal and immediately after the situation has principal and immediately after the situation has been stabilized.been stabilized.

Information to include:Information to include: Name and address of injured person;Name and address of injured person; Name and address of employer;Name and address of employer; Name and address of each person who witnessed the Name and address of each person who witnessed the

incident;incident; The apparent cause of the incident and the The apparent cause of the incident and the

circumstances that gave rise to it.circumstances that gave rise to it.