Safety Culture Leadership SeriesProactive EHS Management and Communications
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Promote Awareness and Best Practices of Laboratory Safety
Important news and discussions
Effective programs and initiatives
Best practices in safety and training
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Safety, Compliance & Training Software
More comprehensive and efficient hazard tracking, compliance management, and training delivery.
Top tier research institutions, as well as top ten biotech and pharmaceutical companies.
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Proactive EHS Management and CommunicationsMary Beth Koza
The Laboratory Safety Leadership Series is brought to you by
Mary Beth KozaDirector, EHSUNC Chapel Hill
The Laboratory Safety Leadership Series is brought to you by
The University of North Carolina at Chapel Hill 767 million dollars in Research Funding
1st (in a 7-way tie) among the nation’s public research universities (Top American Research Universities, 2011)
9th in federal R&D expenditures (NSF, 2012)
15th in overall R&D expenditures (NSF, 2012)
7th among all universities in HHS expenditures, including NIH (NSF, 2012)
42nd among the world’s top 400 universities (Times Higher Ed., 2012–13)
20th among U.S. universities and 31st in world ranking (University Ranking by Academic Performance, 2012)
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The Laboratory Safety Leadership Series is brought to you by
Our Team
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Accolades and Accomplishments
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Webinar Outline
What drivers of EHS compliance are and how they apply to their organization.
What a SWOT analysis is and how to use it in their organization.
Explain the value of an annual report to driving EHS compliance and communication. Also the importance of having fun in the process.
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Regulatory Drivers
1970s:• Occupational Safety and Health Act of 1970• EPA was established on December 2, 1970 • Nuclear Regulatory Commission – 1-19, 1975• Drug Enforcement Administration 1973• Resource Conservation and Recovery Act of 1976• Toxic Substance Control Act 1976
1980s-1990s• Clean Air Act Amendments• Superfund Amendments and
Reauthorization Act • NIH Guidelines for Research Involving
Recombinant DNA Molecules since 1994
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Regulatory Drivers
• Environmental Management Systems• Federal Brownfield Legislation• Select Agent Rules• Homeland Security• Chemical Facility Anti-Terrorism Standards• Import/Export Controls• Greenhouse Gas Inventories• Higher Education Act• REACH 2007• TSCA Inventory Update Rule 2011
What’s next?
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What is an EHS organization's role?
The anticipation, recognition, evaluation and control of the work environment to ensure a safe and healthy workplace and protect the environment for our employees and communities.
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EHS Organization must be a High Performance Team
Outperforms external standards
Performs better than its potential
Generates energy, excitement and enthusiasm
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Role of EHS Professional
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The Laboratory Safety Leadership Series is brought to you by
Current and Future Challenges
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SWOT Analysis Identification
Strengths
Weaknesses
Opportunities
Threats
Provides an opportunity to
Build on your strengths
Shore up your weaknesses
Capitalize on your opportunities
Recognize your threats
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Internal Analysis:How good are you at Excellent Good Fair poor
Hiring qualified employees
Developing and training employees
Retaining employees
Building employee satisfaction
Managing the flow of information
Communicating vision and strategy
Managing and completing key projects
Working as a team
Capturing institutional knowledge
Sharing and leveraging institutional knowledge
Defined processes and procedures
Data management system
Communications with customers
Budget support for required activities
Defined and communicated metrics
Defined chains of command and communication
Understanding your customer challenges
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External AnalysisWhen will this impact us Now 1-3 yrs 3-7yrs O or T
Increased areas of research
New regulations
Potential for Natural disasters
Growth of technology
Reduced workforce
Increased security and terrorism
Increased population
Serious accident/incident
Increased cost of energy
Perception of risk to community
Increased interest group activity
Unfunded federal or state mandates
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Organizations succeed or fail as a whole.
University Leadership
Committee Structure
Responsible Officials
Culture
Information systems
Safety Culture = individual + organizationalaccountability design
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Coordination and Communication
Universities are collaborate environment
Designed across organizational boundaries
Develop individual competencies into a learning organization
Commitment to Excellence
Trust and Acceptance
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UNC-CH Health and Safety Committees
Clinical Occupational Exposure Sub-Team
BSL3 Leadership Team
http://www.ehs.unc.edu/committees/
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Management System & Core ElementsA management system is the framework of core elements used to ensure that an organization can fulfill all tasks required to achieve its objectives. It is a system of continuous improvement.
• Policy• Defined organization and responsibilities• Standard practices and procedures• Training• Records system• Internal audit process• Corrective action system• Management review for continual improvement
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With the breadth and depth of UNC research always expanding, the process of EHS compliance
management is ongoing and ever changing, requiring a robust and adaptive management system. In
2013, the department continued its emphasis on an integrated management system for the
University’s environment, health, and safety compliance programs. This effort was designed to
ensure continuous improvements by incorporating a process of ongoing monitoring, reviews, and
revisions of procedures and policies through the use of the Plan - Do - Check - Act (PDCA) model.
Just as a circle has no end, the Plan - Do - Check - Act cycle is a four-step process model for carrying
out change, cycling through each step for continuous improvement.
PDCA Integrated Management System UNC EHS Management System
Plan Objectives
Targets
GoalsObjectivesWork plansProgram development
Do Implementation and Operations
TrainingCommunicationsConsultationOutreachLab Safety and Hazard Management PlansEmergency response
Check Checking
CLIP inspectionsHMP inspectionsMonthly reportsAnnual reportsPerformance reviews
Act Corrective and Preventive ActionsPolicy & procedure adoptionStrategic planning process
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PLANEHS Goals
Hazard ReviewDesign Review
Lab Worker RegistrationLab Safety Plan
New RegulationsTraining Design
ACTSafety CommitteesEHS Data Analysis
Incident InvestigationRegulatory Impact Analysis
Responses to Regulatory Agencies
DOLab Surveys
Risk AssessmentsHazmat ResponsesLab Waste Disposal
Medical SurveillanceEnvironmental Permits
EHS Fact Sheets/NewslettersService Reimbursement & Payment
CHECKSupervisorEHS - CLIP
Self-InspectionGrant Compliance
Regulatory InspectionsLab Safety Plan Review
Chemical Inventory ReportsEHS Hazard Management Plan
UNC-CH EHS
Management
System
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Why an Annual Report ?
Provides sense of purpose
Vision of success
Clarifies an organization's purpose or why it does what it does
Fosters a habit of focusing discussion on what is important
Strategic review process
http://ehs.unc.edu/ehs/ar/
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Messaging Device
Internal
Employees of the respective department or unit
other partner departments or units within the university, e.g. facilities public safety
Higher level management
External
Local, State and Federal regulators
External Partners like fire departments
Peer Institutions
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Main Messages
EHS department is a collaborator
EHS department recognizes and appreciates other unit’s contributions to the health and safety program
EHS department has a management system which guides the work
Educates these publics on the role of EHS
Reflects the work load of the department
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The Laboratory Safety Leadership Series is brought to you by
Format
Introduction from head of organization
Mission Statement and Organizational vision
Description of group functions
Description of Management System
Goals and Performance
Customer Input and feedback
EHS Committee Structure and members
Compliance Report
Internal Awards Program
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The Laboratory Safety Leadership Series is brought to you by
Commitment to Excellence
Source of pride to the EHS employees by demonstrating the individual and team accomplishments of the reporting period
Individual/Team – individual contributions, victory celebrations
Satisfaction of individual needs/growth
High levels of positive emotional energy
Presence and vitality
Ensuring Accountability
Publication of Goals and Standards
Regular progress reviews
Team rewards
Creating a culture of accountability to the Organization
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Demonstrates
Keenly attuned to the outside environment Anticipate and predict events
Highly efficient use of resources, yet able to respond quickly to new conditions, requirements
Constantly changing and are optimistic about change
Continuous renewal
Emphasis on learning and development
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How do you drive change & support?
Testimonials
Campus Digital Boards
Newsletters
Videos
Exhibits
EHS website
Partner websites
Hand outs
University Newspaper
Employee/Student Orientations & Training
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The Laboratory Safety Leadership Series is brought to you by
7 Components of a Successful EHS Program
• Management Leadership
• Responsibility & Accountability
• EHS Organization
• Safe Work Practices & Procedures
• Review & Improve Management System
• Training
• Communications
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11 Questions to Measure a Safe Work Place
1. Do I know what is expected of me to work safely?
2. Do I have the materials and protective equipment I need to do my work safely?
3. At work, do I have the opportunity to do what I do best every day in a safe environment?
4. In the last seven days, have I received recognition or praise for doing a safe job or assignment?
5. Does my supervisor, or someone at work, seem to care about me as a person?
6. Is there someone at work who encourages my development and safety involvement?
7. At work, do I share my safety concerns and do my opinions seem to count?
8. Does the mission of the University make me feel my job is safe and important?
9. Are my co-workers committed to doing quality, safe work?
10. In the past six months, has someone at work talked to me about my safety performance?
11. This last year, have I had opportunities at work to learn and grow in the areas of Safety and Compliance?
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Questions & AnswersMary Beth Koza(919) [email protected]
BioRAFT: http://www.BioRAFT.com
Ask questions using the Questions tab in your
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The Laboratory Safety Leadership Series is brought to you by
Thank You!Mary Beth Koza(919) [email protected]
BioRAFT: http://www.BioRAFT.com