Download - Opticon PRIME Sales Overview
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Why ERP?
Business houses always find great difficulty in quickly making out the required information because of the voluminous data, improper segregation, departmental arrangements and unprecedented delays.
Organizations were constantly searching for some means or mode to overcome this debacle. The inconvenience was not only pinching on monetary profits but also antogonised customers who were made to wait for a long time for a small piece of data.
Enterprise Resource Planning or ERP as it is shortly referred has come to overcome this menace.
Today's usage of ERP knowledge bases, allows organizations to save time and money, achieving better and more reliable/fully-documented decisions, a quantum improvement over the widely-used subjective process of selecting complex enterprise.
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Why Opticon?
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OPTICON is an ERP system developed specially for construction industry.
OPTICON provides in built decision support & management information system at various levels of transactions
OPTICON connects sites & head office through internet & thus provides up-to-date data information system
OPTICON develops streamlined system of work of every individual involved in organization & transparency at every step of transaction
OPTICON works on clearly designed structured modules based on transaction needs as shown in figures….
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Impacts Different Departments
Engineering Department
Materials Management
Finance Department Support
Services
Sales Department
Project Site OfficesProject
Time & Cost Tracking
Reduced Stock-Holding
Reduced Planning
& Budgeting Time
Real-time Reporting
Improved Sales Conversion
Reduced Working Capital requirement
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Opticon ModulesP R I M EOPTICON
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Business Process FlowP R I M EOPTICON
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All these modules are integrated. The various features of OPTICON includes Estimation of quantities of the project, mapping of quantities to schedules of rates, creation of activity schedule and generation of resource and cash flow requirements are among the various unique features of OPTICON. Import and export of project schedules to Microsoft project enhance the project management capabilities of OPTICON.
Sites being considered as cost centers the management can get the profit & loss reports on site-to-site basis.
It manages the entire process of the organization for smooth and effective management and execution of the projects.
Key FeaturesP R I M EOPTICON
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Opticon Modules
1. User & System Administration2. Engineering
1. Database2. Quantity analysis3. Tendering4. Execution5. Billing6. Subcontracting
3. Purchase4. Inventory5. Sales & Marketing6. Accounts7. Society management8. Land & legal documents
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User and System Administration
This module is used for defining the Organizational Information, Configuration, User Authorization, Approval Work Flows and many master data, which are required and used at a company level.
The user will have the access to the processes in which he is authorized to do. This module has Setup, Masters and Report section.
In Setup the details of Group Company, Its Structure, Authorization, Organization, Document Numbers, Employees, Financial Year, Approval Work Flows, Site Access Security, Day Book Access Security and Additional Authority are defined.
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Engineering: Database
Generates lists of units and interrelation between them. Generates lists of resources like materials, labour works,
machinery works, services etc in systematic way. various taxes can be attached to resources
Generates lists of items of works and its rates region wise, year wise etc.
Generates database for of resources rates with respect of region, time history etc.
Generates rate analysis systematically region wise, time wise.
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Engineering: Quality Analysis
Supports Multiple Project, Sectors (Phases), building units.
Generates BOQ floor wise as per process of construction.
Facility to Select Schedule Of Rate (SOR) and generation of BOQ.
Facility to revise estimate for addition of items, deletion of items, quantity revision, rate revision.
Facility to Copy Estimate Building to Building and Floor to Floor.
Measurements detailing of Items in systematic way supported with copy paste facility and trigonometrically formulas.
Estimate is integrated further in Execution, Contracts, Purchase, Inventory and Accounts Module.
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Engineering: Tendering
Provide platform to maintain all details of tender at single point for tender submission.
Import BOQ from Excel Sheet.
BOQ Items interlinked to required Schedule Of Rate (SOR) or rate analysis generated as per requirement
Provisions to keep Escalation & Wastage Factors separate for resources while working on rates of item.
Tender Cost finalization by applying Profit and/or Discount factors at various levels of BOQ
Awarded Tender is integrated further Execution & Subcontracting Module & regretted tenders are blocked for further view
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Engineering: Execution
Project schedule at micro level can be prepared phase wise, building wise, floor wise
Project progress can be monitored on day basis, item wise & from resource consumption
Single point platform forecasting budgets on day, week, month, building, phase, entire project basis.
Material requisitions resource wise, item wise, floor wise, building wise can be generated.
Tracks resource consumption item wise, floor wise, building wise, project wise.
Mailing system for data transfer between sites and offices.
Facility to monitor various MIS reports at site level and HO level for decision making.
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Engineering: Billing
$ Project Status: Values of; Billed, Pending to Bill, Approved Invoices, and Receipts.
$ Provision creating Interim or Final Invoice.
$ Invoice tracking.
$ Supports various (all) Types of Bills;
$ Advance; Mobilization, Adhoc.
$ Material; On Site, Off Site.
$ Work Done, Extra Work Done.
$ On Account (Advance against Work Done).
$ Work Done Bills linked with Measurement Books (MB).
$ Automatic calculation of Retention Money and management of Advance adjustments.
$ Integrated with Execution and Finance Modules.
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Engineering: Subcontract
Single point platform for generation of various types of Work orders, Amendment to work orders, Request for quotations, Engineering analysis of quotations, Measurement books for Bills, Certificate of payment with respect to financial year.
Provision for creating Interim or Final Certificate of Payment.
Payment tracking at site level.
Supports various types of Contracts like Item Rate Basis, Built-up Area Basis, Lump sum With or Excluding Material contracts or labor contract.
Supports various types of Bills like Advance (Mobilization, Adhoc, Material On Site), Work Done, Extra Work Done, On Account (Advance against Work Done).
Automatically Calculates and manages Retention Money and Advances adjustments.
Bills can be created against Work Stages or Mile Stones.
Tracking of various MIS reports at site level.
Integrated with Estimates, Execution, Inventory and Finance Modules.
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Decision Support &MIS
MIS Reports
Consumption of different Types of Resources.
Category wise Cost Breakup. Monthly Cash-Flow statement. Planned V/s Actual Progress. Estimated V/s Actual Consumption. Periodical Resource requirement. Cumulative Material Receipt. Cumulative Material Receipt V/s
Consumption. And many more…
Early Warning System
Mal-Practice Prevention System
Cash Inflow Optimization
An inventory optimizing tool
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Purchase
Processes are; RFQ, Quotation, Quotation Analysis, Purchase Order.
Facility to add different Taxes (VAT as required in India) and Other Charges and Advances.
Advance Payment Certificate and Purchase Certificate for Accepted Materials along with Advance Adjustments.
Facility to Generate Transporter Purchase Order and Purchase Certificate.
Purchase Order can be Direct for Sundry Purchases or based On Purchase Requisition (from Inventory).
Supports Central Procurement - for Sites, from Site to Central Stores, Delivery Schedule linked to Material Receipt note.
Provision for Inter-Company Procurement.
Discounts can be given to Resources only or to whole Purchase Order.
Purchase Order’s can be only of approved-Supplier and Resources.
Supports Purchase Order : Force Close, Cancellation and Amendment.
Provision for International Purchases and Letter of Credit.
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Inventory Management
Processes are; Purchase Requisition (Indent), Material Receipt (MRN), Good Receipt note (GRN), Stock Transfer, Stock Tracking and Adjustment and Material Issues, Site Return.
Warehouses at Company (Central Store) and Site.
Online and Browser based Stock in Hand, Stock Register and Stock Valuation.
Online and Browser based Stock Valuation by FIFO/LIFO.
Browser based interfaces for Material Requisition, MRN, GRN, Issues and Site Return from Remote Sites.
Supports Inventory Accounting.
Resources can be Issue against Material Requisition and Work Order.
Activity based Inter Company, Inter Site Stock Transfer.
Automatic Generation of Debit or Credit Notes for Stock Transfers.
Site Return for reusable or scrap.
Supports zero Inventory too.
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Sales & Marketing Management
Processes are; Enquiries, Follow ups, Booking, Possession, Cancellation, Transfer, Payment and Maintenance Receipts, Interest Calculation.
Generates Dwelling Units and Parking Details Rates, Payment Plans.
Parking can be attached to Unit or sold separately.
Supports Cash and Installment Plans.
Generates Status and Demand Letters.
Supports Payment Plan based on Mile-Stones.
Maintain Additional Heads and their management; Electricity, One time Maintenance, Stamp duty/Registration and Extra Work.
Maintains history and Manages; Payment Receipts, Payment Status, Payment Schedule, Loan Details, Joint-Owners, Nominees, etc.
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Account Management
Contractor/Purchase Payment Certificate Bookings, Adjustment/Bookings Journal Vouchers.
Multi-Entry Bank and Cash Vouchers; against Contractor/Purchase Payment Certificate, Journal Vouchers or Direct.
Supports Internal Transfer Voucher, Bank/Cash Contra, Debit Notes, Credit Notes, Bank Reconciliation.
Manages Letter Of Credit for Import Purchases.
Multi-Currency and Site level Accounting.
User defined Financial Year.
TDS/VAT and Service Tax calculation and Automatic Cheque generation.
Default and user defined Cost Centers, and Job Cost Accounting.
Balance Transfer, Year End Processing/Closing.
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Payroll Management
Processes are: Attendance, Salary Processing, Print Slips and Reports.
Definable Grades, Level, configurable Job Types, Earnings, Deductions.
Supports definable Payroll Period and Overtime, Bonuses, Appreciations and Alerts.
Manages leaves and Loans and is integrated with Attendance.
Supports; Monthly, Daily Payroll and Regular and Contract Employment.
Attendance Share can be defined to Share Salaries across Companies.
Supports Carried-Forward/Lapsing Reimbursements.
Maintain History of Pay-Rate changes.
Support to Indian PF, ESI, and Professional Tax calculation.
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For further enquiries, contact local office or email us at: [email protected]
Global Headquarters:SoftTech Engineers Pvt. Ltd.5A, 5th Floor, Pentagon, Shahu College Road, Pune - 411009, India.Telephone: +91-20-24217676 http://www.softtech-engr.com/opticon
Muscat: +968-24789779New Delhi: +91-11-51015900Mumbai: +91-9820307350Kolkata: +91-9331004370Ahmedabad: +91-79-26635268Bangalore: +91-80-25091247Hyderabad +91-40-55837709
