Download - NOTICE OF ORDINARY COUNCIL MEETING · NOTICE OF ORDINARY COUNCIL MEETING ... phone calls etc. Suggest you discuss with Peter Teakle Resolution no. 2008/083, paragraph 1 ... Arrange

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NOTICE OF ORDINARY COUNCIL MEETING

A meeting of the Shire of Halls Creek will be held at 10.00am on Thursday 16th October 2008 in Council Chambers, Lot 71 Thomas Street, Halls Creek. AGENDA: 1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 2. RECORD OF ATTENDANCE/APOLIGIES/LEAVE OF ABSENCE

(PREVIOUSLY APPROVED)/ LATE ARRIVALS

Attendance

Leave of Absence (previously Approved)

Apologies

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil.

4. PUBLIC QUESTION TIME

A requirement of the Local Government Act is that the public are allowed a minimum of 15 minutes to ask any questions of Council.

5. APPLICATIONS FOR LEAVE OF ABSENCE 6. PETITIONS / DEPUTATIONS / PRESENTATIONS

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Ordinary meeting of 18 September 2008

8. BUSINESS ARISING The table of actions is printed on the following page.

9. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION 10. REPORTS OF OFFICERS AND COMMITTEES

Agenda for Ordinary meeting of the Council to be held on 16 October 2008

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Actions Table: February 2008

What Where When How Why Who

Check that we have the appropriate user agreements, and where we do not devise appropriate agreements as required

As soon as possible Resolution number 2008/015

Manager, Community Services

Status: We have forms; but they are in need of review. This is being undertaken as part of our general registration of forms and templates.

Devise an appropriate application form for Facility Grant Applications

Distribute to community groups, as appropriate

As soon as possible Distributed under cover letter, with user agreements

Resolution number 2008/015

Manager Community Services

Status: This is being undertaken as part of our general registration of forms and templates. In the meantime, any requests are being made by letters and are being reported to Council.

1. Arrange the erection of taxi shelter opposite supermarkets 2. Investigate erection of taxi shelters in the Garden Area and Mardiwah Loop

2a. Near the public telephone Welman Road 2b. As determined by the community

Report progress by end of March

Liaise with the suppliers Resolution number 2008/027

Executive Manager, Technical Services

Status: Application made – awaiting response

All other action items from the February meeting have been completed, as previously reported.

Actions Table: May 2008


Identify wheelchair access points in kerbs. Include sufficient provision in next year's draft budget.

Along Great Northern Highway as first priority, and Thomas Street

Projects should be costed in time to be included in next year's budget

Council has determined the priorities during Business Arising at its May meeting

Executive Manager Technical Services

Status: . Proposed ramp locations have been marked in Thomas Street for feedback will be completed imminently.

Lot 186 John Flynn Street Execute documents as required

Resolution no. 2008/068 Chief Executive Officer

Status: We have received written confirmation from DHW that the transfer is proceeding, we expect transfer to be lodged in next few days.


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Actions Table – June 2008


Proposed Scheme Amendment no. 12 – Send documents

WA Planning Commission As soon as possible 3 copies with a copy of the Schedule of Submissions under cover of a letter of request to the Minister

Resolution no. 2008/076 Planning Officer

Status: Awaiting WA Planning Commission and Ministerial approval. In discussion with DPI.

Initiate proposed scheme amendment no. 13

As soon as possible Resolution no. 2008/077 Planning Officer

Status: Subject of report to this meeting.







Investigate building alternatives for new youth centre

near Recreation Centre As soon as possible Internet, phone calls etc. Suggest you discuss with Peter Teakle

Resolution no. 2008/083, paragraph 1

Acting Executive Manager Community Services

Status: Design briefs will be prepared and presented to Council.

Start ordering materials for chain and bollard fence

Wherever they are the best value

As soon as possible In accordance with purchasing policy

Resolution no. 2008/085, paragraph 1

Executive Manager Technical Services

Status: The materials have arrived; work to be undertaken.

Send updated policy to State Records

When policy manual has been updated


Status: Done.

All other action items from the June meeting have been completed, as previously reported.


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Actions Table: July 2008


Approach ICC and others about funding for the new Youth Services Building

When satisfied the conditions are met

By further negotiation with DEEWR

Resolution no. 2008/104 Executive Manager Community Services

Status: Yet to secure additional funding - Applications being prepared.

Arrange project to be implemented and promote the project to strategic partners

As soon as possible Resolution no. 2008/105 Executive Manager Community Services

Status: The plan is due on October 15.

Arrange lease of Lot 88 Thomas Street in accordance with resolution

As soon as possible Instruct McLeods solicitors


Status: Lease has been finalised – awaiting execution by DHW

All other action items from the July meeting have been completed, as previously reported.

Actions Table: August 2008


Planting Oval fence with bougainvillea

In the appropriate planting season

Resolution no. 2008/126 Executive Manager Technical Services

Status: Yet to be done

Airport Land Triangle As soon as possible Write to CASA and ASA Resolution no. 2008/130 Planning Officer

Status: Awaiting Replies

Prepare background material / research for Roads Policy

As soon as practicable Data, maps, legal issues Resolution no. 2008/131 Executive Manager Technical Services and Chief Executive Officer

Status: Research is underway

Convene Council workshop on Roads Policy

When prepared Resolution no. 2008/131 Chief Executive Officer

Status: Still researching.

All other action items from the August meeting have been completed, as previously reported.


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Actions Table: September 2008


Initiate Amendment 16 of HC TPS to rezone to Residential Development Zone

Lots 357, 358 and 370 Gt Northern Highway and Lot 455 Roberta Avenue


Status: Awaiting responses from EPA & WAPC prior to advertising.

Initiate Amendment 17 of HC TPS to rezone to R20/R40

Lot 236 Roberta Ave, Lot 160 Smith Street & Lot 232 Roberta Ave


Status: Awaiting responses from EPA & WAPC prior to advertising.

1. Arrange upgrade of landfill site. 2. Call expressions of interest for operations. 3. Prepare further report on levies

Halls Creek Landfill Site As soon as possible 1. Prepare tender documents for fencing and ask CEO to call tender. 2. Liaise with CEO on calling expressions of interest. 3. Liaise with CEO and Executive Manager Corporate Services about levies.

Resolution no. 2008/137 Senior Environmental Health Officer

Status: Consulting with DEC prior to preparation of tender documents

1. Prepare Plans and cost estimates for upgrade of site. 2. Initiate negotiations

Warmun Landfill site 1. As soon as possible. 2. When plans/ estimates are to hand.

Liaise with Chief Executive Officer

Resolution no. 2008/138 Senior Environmental Health Officer

Status: Meeting with Warmun CDEP

1. Lodge DAIP with Disability Services Commission. 2. Publish DAIP. 3. Devise implementation strategies.

1. As soon as possible 2. As soon as possible 3. Ongoing

Resolution no. 2008/139 1. & 2. – Chief Executive Officer. 3. All Managers

Status: Done

Advise Winun Ngari AC that they can enter a suitable repayment plan for outstanding rates interest and penalties.

As soon as possible Letter inviting them to call to negotiate.

Resolution no. 2008/142 Executive Manager Corporate Services

Status: Done – but we have not heard back yet.


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10.1 PLANNING OFFICER’S REPORT

Item Number: 10.1.1 Subject: Planning Issues – Status Update Proponent: Shire of Halls Creek Location: N/A Reporting Officer: Gary McCarney File Number: Meeting Date of Council: 16 October 2008

Declaration of Financial Interest:

Nil. Matter for Consideration:

This report provides the Council with an update on the status of current planning projects. Report Format: New items or items where there has been significant progress since the last status update are shown in this report. Previously reported items on which there is nothing new to report are not shown. They will be included in future reports as and when there is new information to report. Current Planning Projects:

The main planning projects progressed in September/October were:

• Amendment 12 - Lot 434 Wellman Road

• Amendment 13 - Lot 8 Bridge Street (Kimberley Hotel site)

• Amendment 14 - Expansion of Bridge Street Subdivision

• Amendment 15 - Lot 68 Great Northern Highway (Police Station site)

• Amendment 16 - Lot 455 Roberta Road & Lot 370 Great Northern Highway

• Amendment 17 - Old Power Station Site and Water Corporation & Main Roads Depots

Amendment 12 - Lot 434 Wellman Road Background: This amendment proposes rezoning the subject lot from Industrial to residential R40. The Council resolved to adopt the amendment for final approval at its meeting on 19 June 2008. The final approval documents have been completed and were sent to the WAPC for ministerial sign off on 8 July 2008. Current status: WAPC has advised that it has some reservations over rezoning this block due to it being surrounded by industrial zoned land. The shared planner has undertaken an


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inventory of existing uses to show that most lots are either vacant or have minimal activity. WAPC is considering this information before making its final decision. Next actions: If WAPC determines not to approve the rezoning, the full industry area rezoning may need to be intitiated. Note that it was intended to undertake this once Landcorp had confirmed that the new airport industrial subdivision would be constructed but it may need to be brought forward. Amendment 13 - Lot 8 Bridge Street (Kimberley Hotel site) See separate item to this meeting. Amendment 14 - Expansion of Bridge Street Subdivision See separate item to this meeting. Amendment 15 - Lot 68 Great Northern Highway (Police Station site) See separate item to this meeting. Amendment 16 - Lot 455 Roberta Road & Lot 370 Great Northern Highway A Scheme amendment to introduce a residential development zone and rezone the above lots from rural/pastoral to residential development zone was presented at the September Council meeting. Council resolved to initiate the amendment. Current status: The proposed amendment document was sent to the WAPC and the Environmental Protection Authority for advice on the level of environmental assessment required on 1 October 2008. Next actions:

• Await advice from EPA then advertise Amendment 17 - Old Power Station Site and Water Corporation & Main Roads Depots Background: A Scheme amendment to rezone the above public purpose reserves to residential was presented at the September Council meeting. Council resolved to initiate the amendment.


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Current status: The proposed amendment document was sent to the WAPC and the Environmental Protection Authority for advice on the level of environmental assessment required on 1 October 2008. Next actions:

• Await advice from EPA then advertise Officer’s Recommendation: That the current status of ongoing planning projects be noted. Voting Requirement: Simple Majority

Item Number: 10.1.2 Subject: Proposed Scheme Amendment No. 13 – Rezoning

Potion of Lot 7 & Lot 8 Bridge Street to Special Site Hotel/Motel

Proponent: Shire of Halls Creek Location: Lots 7 & 8 Bridge Street, Halls Creek Reporting Officer: Gary McCarney File Number: Meeting Date of Council: 16 October 2008


Nil.

Matter for Consideration:

To consider granting final approval to the proposed amendment to the town planning scheme to rezone a portion of Lot 7 Bridge Street and Lot 8 Bridge Street from Public Purposes Reserve Aerodrome to Special Site Hotel/Motel. (See Attachment 1 for site location).

Applicants Submission:

The Amendment is proposed by the Shire to rezone the subject land following its sale by the Shire to Kireen Nominees Pty Ltd, owners of the Kimberley Hotel.

Background:

The Council resolved in February 2005 to sell a portion of airport land that was surplus to operational requirements to the owners of the Kimberley Hotel. At that meeting Council also resolved to rezone the land to Special Precinct: Caravan Park – Hotel Motel.

The sale of land proceeded but the required Scheme amendment to rezone the land did not take place. In addition, a small portion of the airport land immediately south of the hotel site was amalgamated into the hotel site in 2004 but was not rezoned to hotel.


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These oversights were identified in early 2008 and a proposed amendment presented to the Council on 18 June 2008 to bring the Scheme back into line with land parcel ownership and intended use. Council thereby resolved to:

1. Rezone portion of Lot 7 Bridge Street from Public Purposes Reserve

Aerodrome to Special Site Hotel/Motel

2. Rezone Lot 8 Bridge Street from Public Purposes Reserve Aerodrome to

Special Site Hotel/Motel

3. Rezone portion of Lot 9000 Bridge Street (Sam Tremlett Drive) from Public

Purposes Reserve Aerodrome to No Zone

4. Amend the Scheme maps accordingly

The proposed rezonings are shown on Attachment 2.

The amendment has been advertised and can now be considered for final approval.

Statutory Environment:

Local Planning Strategy The Shire of Halls Creek Local Planning Strategy identified expansion of the hotel site for tourism and tourist associated use as one of the strategies to encourage the development of tourist accommodation and activities in Halls Creek townsite. The proposed rezoning is therefore consistent with the local planning strategy. Town Planning Scheme No. 1 The subject land is zoned Public Purposes Reserve Aerodrome in the Shire’s town planning scheme. The proposed amendment to the Scheme is therefore required to bring the zoning into line with the Strategy and the Council endorsed existing and future use of the land.

Policy Implications:

There are no specific policies that relate to the proposal.

Financial Implications:

Advertising of the amendment and gazettal will cost in the region of $500. While not stated explicitly in the February 2005 minutes, it appears that the intention was for the Shire to undertake the Scheme amendment as part of the sale of the land. It is therefore considered that the Shire should bear the amendment processing costs. Consultation: The amendment was advertised for 44 days from 20 August 2008 until 3 October 2008 by placing an advertisement in the West Australian newspaper and notification at the Shire offices. The appropriate service agencies were also advised by letter.


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Two submissions have been received, one from the Department of Water and the other from Water Corporation. Neither objected to the proposed amendment although the Water Corporation did raise some water and sewer issues that need to be addressed at the subdivision stage. The submissions are detailed in the attached Schedule with an officer recommendation to note the submissions. Amendment Process: Once Council resolves to adopt the amendment for final approval, the documents will be forwarded to the WA Planning Commission who will consider the amendment and recommend the Minister either grants or refuses final approval. Once the Minister grants final approval to the amendment it is gazetted and the Town Planning Scheme modified accordingly.

Summary / conclusions: The subject land was sold by the Shire in 2005 to the owner of the adjacent hotel with the intention of expanding the hotel facilities, in line with the Local Planning Strategy. The need to rezone the land via a Scheme amendment was identified at the time but has not been carried out. The proposed amendment would therefore redress the above and bring the zoning of the subject land in line with existing and future development, including development that has already received Shire planning approval. The amendment has been advertised and received no objections. It is therefore recommended that the Council grant final approval to the proposed amendment. Officer’s Recommendation: That: 1. Amendment 13 be adopted for final approval, pursuant to section 87 of the

Planning and Development Act 2005 and Regulation 17(2) of the Town Planning Regulations 1967;

2. A copy of the Schedule of Submissions be forwarded to the Western Australian

Planning Commission, pursuant to Regulation 17(1) of the Town Planning Regulations 1967;

3. Three copies of the signed and sealed amendment documents be forwarded to the

Western Australian Planning Commission for the Minister's final approval pursuant to Regulation 22(1) of the Town Planning Regulations 1967; and

4. The Honourable Minister for Planning be requested to grant final approval to

Amendment 13 of Town Planning Scheme No. 1. Voting Requirement: Simple Majority


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Attachment 1 – Site location


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Attachment 2 – Scheme Map Changes


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Portion of Lot 9000 Bridge Street (Aerodrome) to Residential

Proponent: Shire of Halls Creek Location: Lot 9000 Bridge Street, Halls Creek Reporting Officer: Gary McCarney File Number: Meeting Date of Council: 16 October 2008



To consider granting final approval to the proposed amendment to the town planning scheme to rezone a further portion of Lot 9000 Bridge Street from Public Purposes Reserve Aerodrome to Residential R15/40. (See Attachment 1 for site location). Applicants Submission:

The Amendment is proposed by Landcorp and Shire officers to rezone land adjacent to the existing Bridge Street residential development to allow future expansion of the subdivision. Background:

Strategy The Shire of Halls Creek Local Planning Strategy identified the subject land as Land surplus to airport operational requirements fronting Bridge Street was rezoned in January 2007 (via Scheme Amendment 9) to provide residential land to meet the growing demand for housing in Halls Creek townsite.

Subdivision approval was granted in 2006 and construction of 27 lots completed mid 2007. All lots have been acquired, including 8 sold to the general public. Dwellings are currently being constructed on a number of the lots.

Some 47 lots were initially proposed. Twenty however are within the buffer zone of the airport non-directional beacon (NDB) and cannot be developed until the beacon is relocated. Landcorp is currently negotiating with Air Services Australia over its relocation.

The initial 47 lot subdivision only partially utilises the land that would be freed up with the relocation of the beacon and there is also the potential for limited expansion to the west and south.

The land the subdivision would expand into is currently zoned Public Purpose Reserve – Aerodrome. A Scheme amendment to rezone the land was presented to the Council on 18 June 2008. Council resolved to:

1. Rezone portion of Lot 9000 Bridge Street from Public Purposes Reserve

Aerodrome to Residential R15/40.


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2. Rezone portion of Lot 9002 Bridge Street from Residential R15/40 to Public

Purpose Reserve Aerodrome.

3. Amend the Scheme maps accordingly.

The proposed re-zonings are shown on Attachment 1.



Local Planning suitable for low to medium density residential development. Whilst the area shown on the local planning strategy map reflects the current residential zoning, this was due to the constraints of the airport beacon buffer.

Relocation of the beacon would remove this constraint and allow future expansion of the residential area, in line with the Strategy’s objective of providing an adequate supply of low and medium density residential land. The proposed rezoning is therefore consistent with the local planning strategy. Town Planning Scheme No. 1 The subject land is zoned Public Purposes Reserve Aerodrome in the Shire’s town planning scheme. The proposed amendment to the scheme is therefore required to allow residential development to proceed. It also provides an opportunity to rezone land currently zoned residential that cannot be developed back to its former zoning of Public Purposes Reserve Aerodrome. Policy Implications:

There are no specific policies that relate to the proposal. Financial Implications:

Advertising of the amendment and gazettal will cost in the region of $500. It is proposed that Landcorp meets these costs. There should therefore be no financial imposition on the Shire. Consultation: The amendment was advertised for 44 days from 20 August 2008 until 3 October 2008 by placing an advertisement in the West Australian newspaper and notification at the Shire offices. The appropriate service agencies were also advised by letter. Two submissions have been received, one from the Department of Water and the other from Water Corporation. Neither objected to the proposed amendment although the Water Corporation did raise some water and sewer issues that need to be addressed at the subdivision stage. The submissions are detailed in the attached Schedule with an officer recommendation to note the submissions.


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Modifications to Amendment: Following discussions with Landcorp, the area proposed to be rezoned has been modified as shown on Attachment 2 to maximise the benefits of relocation of the beacon and to prevent odd shaped, un-useable land parcels being created. The extended area potentially includes the old airport manager’s house. The final boundaries of the residential zone will be determined during the subdivision design stage where issues such as whether or not to include the airport manager’s house land within the residential subdivision will be resolved. The intent of the expanded rezoning is to ensure that sufficient land is initially zoned to minimise possible constraints on the subdivision design. The residential density (R) coding for the expanded area has also been changed from R15/R40 to R20/R40. This is to maximise the yield of the expansion, with blocks of 500m2 to 600m2 allowing a single dwelling at R20 or two group dwellings at R40. This is consistent with the design of the already constructed section of the subdivision, (Stage 1) where most blocks are between 500m2 and 600m2. However, Stage 1 is zoned R15/R40, meaning that blocks for single houses should be at least 670 m2 in area. This discrepancy will need to be addressed by a further scheme amendment. It is proposed to do this once the full subdivision is completed, where any other minor changes to zonings, if required, can also be undertaken. Amendment Process: Once Council resolves to adopt the amendment for final approval, the documents will be forwarded to the WA Planning Commission who will consider the amendment and recommend the Minister either grants or refuses final approval. Once the Minister grants final approval to the amendment it is gazetted and the Town Planning Scheme modified accordingly. Summary / conclusions:

The existing Bridge Street residential subdivision is currently constrained by the airport non-directional beacon (NDB), with 20 of the proposed 47 lots within the NDB buffer and unable to be developed.

Landcorp is negotiating the relocation of the NDB with Air Services Australia. Once relocated, there will be the opportunity to further expand the subdivision beyond the initially proposed 47 lots.

The subject amendment proposes rezoning surplus airport land to facilitate the future expansion of the residential subdivision, thereby providing much needed residential land in Halls Creek.


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The amendment has been advertised and received no objections. It is therefore recommended that the Council grant final approval to the proposed amendment.

Officer’s Recommendation: That:

1. Amendment 14 be adopted for final approval, pursuant to section 87 of the Planning and Development Act 2005 and Regulation 17(2) of the Town

Planning Regulations 1967;

2. A copy of the Schedule of Submissions be forwarded to the Western Australian Planning Commission, pursuant to Regulation 17(1) of the Town

Planning Regulations 1967

3. Three copies of the signed and sealed amendment documents be forwarded to the Western Australian Planning Commission for the Minister's final approval pursuant to Regulation 22(1) of the Town Planning Regulations 1967; and


Amendment 14 of Town Planning Scheme No. 1 with modifications. Voting Requirement: Simple Majority

Attachment 1 - Site Location / Scheme Map (As advertised)


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Attachment 2 - Scheme Map (With proposed modifications to advertised)


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Amendment No. 14 to Shire of Halls Creek Town Planning Scheme No. 1

Schedule of Submissions

Submitter Submission Officer Response Officer Recommendation to Council

Submission 1 Department of Water PO Box 625

Kununurra WA 6743

The Department of Water commented jointly on Amendments 13, 14 & 15 as follows: The Department of Water has no objection to the proposed amendments and would like to offer the following advice:

1. The subject areas are located within the Ord and Tributaries Surface Water Area and the Canning-Kimberley Groundwater Area proclaimed under the Rights in Water and Irrigation Act, 1914. Therefore, if there is a requirement for groundwater on the property, application should be made to the Department of Water for a licence. Licences, if granted, may contain conditions on the sustainable use of water.

2. Any future development on the property will need to

manage storm water run-off appropriately. The stormwater management system should be designed in accordance with the guidelines contained in the Stormwater Management Manual for Western Australia (Department of Water 2004 – 2007) and the Decision Process for Stormwater Management (Department of Environment, 2005).

1. Noted. The site is served by the town’s reticulated water supply.

2. Noted Stormwater issues will be addressed at the subdivision stage.

1. Note

2. Note


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Submission 2 Water Corporation PO Box 84 Karratha WA 6714

The Water Corporation commented jointly on Amendments 13, 14 & 15 as follows: The Water Corporation has examined the proposed amendments and provides the following comments:

1. No infrastructure owned by Water corporation will be impacted by this proposal

2. All three areas are within the Water Corporation’s water

and sewer operating licence areas.

3. There are water and sewer pipelines adjacent to all three areas. However water and sewer reticulation engineering assessment and design will be required (especially for the area covered by Amendment 14), and upgrades may be necessary.

4. Note that the Halls Creek Water Supply is reaching

capacity and the Water Corporation is currently undertaking new source planning. Any new development needs to be urgently referred to Water Corporation through the land development process for review.

1. Noted.

2. Noted

3. Noted Will be addressed during the subdivision design stage.

4. Noted Shire officers are in discussions with Water Corporation over finding a new source . Landcorp will be requested to discuss water supply issues with Water Corporation during the subdivision design stage.

1. Note 2. Note 3. Note 4. Note


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Surplus police land in Roberta Ave to Residential R40

Proponent: Shire of Halls Creek Location: Part Lot 68 Roberta Ave and Lot 409 Moyle Cr, Halls

Creek Reporting Officer: Gary McCarney File Number: Meeting Date of Council: 16 October 2008



To consider granting final approval to the proposed amendment to the town planning scheme to rezone surplus police land behind the police station to residential. (See attachment 1 for site location). Applicants Submission:

The Amendment is proposed by Landcorp following negotiations with the WA Police Department to rezone land surplus to the Police Department’s operation requirements. Background:

The police administration building and police housing are situated in the southern part of Lot 68, fronting Great Northern Highway. Together they occupy approximately one third of the lot.

Discussions between Landcorp and the Police Department have confirmed that the most of the currently vacant (rear) portion of Lot 68, and the adjacent small lot (Lot 409), are surplus to police requirements. Approximately 50 percent of the total area is available for redevelopment.

The local planning strategy identified this vacant land as suitable for residential use, should it be surplus to police requirements, as has now been confirmed.

A Scheme amendment to rezone the land was presented to the Council on 18 June 2008. Council resolved to:

1. Rezone portion of Lot 68 Roberta Avenue from Public Purposes Reserve

Police Purposes to Residential R40.

2. Rezone Lot 409 Moyle Court from Public Purposes Reserve Police Purposes

to Residential R40.

3. Amend the Scheme maps accordingly.

The proposed re-zonings are shown on Attachment 1.



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Local Planning Strategy The Shire of Halls Creek Local Planning Strategy identifies the subject land as suitable for low to medium density residential development. One of its residential strategies is to:

• Facilitate residential development on ….land to the rear of the police station.

The proposed R40 zoning is consistent with that of the new Bridge Street subdivision and the proposed zoning for Lot 434 Wellman Road. It is considered appropriate for lots close to the town centre. The proposed rezoning is therefore consistent with the local planning strategy. Town Planning Scheme No. 1 The subject land is zoned Public Purposes Reserve Police Purposes in the Shire’s town planning scheme. The proposed amendment to the Scheme is therefore required to allow residential development to proceed. Policy Implications:


Advertising of the amendment and gazettal will cost in the region of $500. It is proposed that Landcorp would meet these costs. There should therefore be no financial imposition on the Shire. Consultation: The amendment was advertised for 44 days from 20 August 2008 until 3 October 2008 by placing an advertisement in the West Australian newspaper and notification at the Shire offices. The appropriate service agencies and surrounding land owners were also advised by letter. Two submissions have been received, one from the Department of Water and the other from Water Corporation. Neither objected to the proposed amendment although the Water Corporation did raise some water and sewer issues that need to be addressed at the subdivision stage. The submissions are detailed in the attached Schedule with an officer recommendation to note the submissions. Amendment Process: Once Council resolves to adopt the amendment for final approval, the documents will be forwarded to the WA Planning Commission who will consider the amendment and recommend the Minister either grants or refuses final approval. Once the Minister


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grants final approval to the amendment it is gazetted and the Town Planning Scheme modified accordingly.

Summary / conclusions:

The WA Police Department has advised DPI State Land Services that most of the vacant police land is surplus to its requirements. This land was identified in the local planning strategy as suitable for low to medium density residential. The land has services running directly past it and could be developed quickly and at relatively low cost.

The subject amendment proposes rezoning this surplus land to residential R40, thereby providing much needed residential land in Halls Creek town site.

The amendment has been advertised and received no objections. It is therefore recommended that the Council grant final approval to the proposed amendment.

Officer’s Recommendation: That:

1. Amendment 15 be adopted for final approval, pursuant to section 87 of the Planning and Development Act 2005 and Regulation 17(2) of the Town

Planning Regulations 1967;

2. A copy of the Schedule of Submissions be forwarded to the Western Australian Planning Commission, pursuant to Regulation 17(1) of the Town

Planning Regulations 1967

3. Three copies of the signed and sealed amendment documents be forwarded to the Western Australian Planning Commission for the Minister's final approval pursuant to Regulation 22(1) of the Town Planning Regulations 1967; and


Amendment 15 of Town Planning Scheme No. 1.

Voting Requirement: Simple Majority


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Attachment 1 - Site Location / Scheme Map


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Amendment No. 15 to Shire of Halls Creek Town Planning Scheme No. 1 Schedule of Submissions


Submission 1 Department of Water PO Box 625 Kununurra WA 6743

The Department of Water commented jointly on Amendments 13, 14 & 15 as follows: The Department of Water has no objection to the proposed amendments and would like to offer the following advice:

1. The subject areas are located within the Ord and Tributaries Surface Water Area and the Canning-Kimberley Groundwater Area proclaimed under the Rights in Water and Irrigation Act, 1914. Therefore, if there is a requirement for groundwater on the property, application should be made to the Department of Water for a licence. Licences, if granted, may contain conditions on the sustainable use of water.

2. Any future development on the property will need to manage

storm water run-off appropriately. The stormwater management system should be designed in accordance with the guidelines contained in the Stormwater Management Manual for Western Australia (Department of Water 2004 – 2007) and the Decision Process for Stormwater Management (Department of Environment, 2005).

1. Noted. The site is served by the town’s reticulated water supply.

2. Noted Stormwater issues will be addressed at the subdivision stage.

1. Note

2. Note


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Submission 2 Water Corporation PO Box 84 Karratha WA 6714

The Water Corporation commented jointly on Amendments 13, 14 & 15 as follows: The Water Corporation has examined the proposed amendments and provides the following comments:

1. No infrastructure owned by Water corporation will be impacted by this proposal

2. All three areas are within the Water Corporation’s water and

sewer operating licence areas.

3. There are water and sewer pipelines adjacent to all three areas. However water and sewer reticulation engineering assessment and design will be required (especially for the area covered by Amendment 14), and upgrades may be necessary.

4. Note that the Halls Creek Water Supply is reaching capacity and

the Water Corporation is currently undertaking new source planning. Any new development needs to be urgently referred to Water Corporation through the land development process for review.

1. Noted.

2. Noted

3. Noted Will be addressed during the subdivision design stage.

4. Noted Shire officers are in discussions with Water Corporation over finding a new source . Landcorp will be requested to discuss water supply issues with Water Corporation during the subdivision design stage.

1. Note 2. Note 3. Note 4. Note


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Item Number: 10.1.5 Subject: Planning Application – Group Dwellings Proponent: Mike Sear Location: Lot 79 Great Northern Highway, Halls Creek Reporting Officer: Gary McCarney File Number: Meeting Date of Council: 16 October 2008



To consider a planning application for two group dwellings on Lot 79 Great Northern Highway. Site Location: Lot 79 Great Northern Highway is located on the southern side of the Highway in Halls Creek town centre. It is surrounded by retail / town centre uses. Lot 79 is 1040 m2 in area.

Planning Application:

The proponent submitted an application on 2 October 2008 for planning approval to construct two group dwellings at first floor level on Lot 79 Great Northern Highway. The accommodation is intended primarily to house employees of the proposed businesses on the site.


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Group dwellings are an AA use in the town centre zone, ie. applications can be approved at the discretion of the Council. The application has therefore been referred to the Council for its consideration and resolution.

Background:

The proponent was granted planning and building approval in March 2005 for commercial premises consisting of a bakery, offices and retail shop with upstairs caretaker’s premise.

The building was not completed within the two year timeframe of the approvals and the former EMRS issued an instruction to cease construction on 12 September 2007.

A second building licence was submitted on 31 October 2007. There is no record that approval was granted but construction has recommenced. The proponent has advised that the former EMRS gave permission to recommence. Shire officers are is discussion with the proponent to sort out the above building issues.

The proponent has now applied for approval to convert the proposed first floor residential area into two smaller two bedroom residential units. No increase in the total floor area is proposed.

The previously approved residential layout is shown on Attachment 1, with the proposed two group dwelling layout on Attachment 2.


Local Planning Strategy The Shire of Halls Creek Local Planning Strategy states that one of its strategies for the town centre is to:

• Facilitate the development of residential accommodation in association with

commercial uses, particularly on the upper floor of buildings.

The proposed group dwellings are consistent with this strategy. Town Planning Scheme No. 1 The subject lot is within the town centre zone in the Shire’s town planning scheme. Group dwellings are an AA use that can be approved at the discretion of the Council. The town centre objectives within the Scheme are: To zone adequate land for the continued development of a main commercial and community facility centre for the town; To apply appropriate development and land use controls to ensure the development is to a satisfactory standard. Clause 5.7.2 of the Scheme states, for the town centre zone, that:


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5.7.2 Upper Floors Where the ground floor of a two-storey building is used for the purpose of commerce, the upper floors of such building may be used for such purposes as may be permitted by Council and may include shops, offices or residential development. Residential uses in such circumstances are to be confined to the upper storey only. Clause 5.7.5 of the Scheme states that: Residential accommodation within the Town Centre Zone shall conform to the standards prescribed for the Residential Zone and the provisions of the R50 code. The R50 coding means that there can be no more than 1 dwelling per 180m2 of site area. Lot 79 is 1040m2, implying that up to 5 dwellings could be constructed under the R50 coding. Two dwellings only are proposed. The proposal for two first floor dwellings is therefore consistent with the Town Planning Scheme. Policy Implications:

There are no specific policies that relate to the proposal.

Financial Implications:

The planning application fee of $200 has been paid.

Consultation:

Group dwellings are an AA use in the town centre. There is no requirement under the Scheme for planning applications for AA uses to be advertised. No consultation has therefore taken place.

Summary / Conclusions:

The proponent was granted planning and building approval in March 2005 for commercial premises consisting of a bakery, offices and retail shop with upstairs caretaker’s premise.

Construction has not been completed and discussions are proceeding between the proponent and Shire officers to address outstanding building issues.

The proponent has applied for approval to convert the proposed first floor residential area into two smaller two bedroom residential units. No increase in the total floor area is proposed.

The proposal is consistent with both the local planning strategy and the town planning scheme. The housing is intended primarily for employees of the proposed businesses on the site. It would aid in attracting employees to the town and increase the viability of the businesses. It would assist, in a small but not insignificant way, in addressing the shortage of housing in Halls Creek.


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It is recommended that the planning application be approved.

Officer’s Recommendation: That Mike Sear be granted planning approval for the use and development of Lot 79 Great Northern Highway for two group dwellings, subject to the following conditions:

1. All development shall occur in accordance with the submitted plans unless otherwise required or directed by the following conditions. Any modifications to the proposed development must be submitted to Council for re-assessment and issuance of a revised planning approval.

2. Obtain a building licence prior to commencement of construction. 3. Compliance with all Council's health requirements, including, but not limited to,

connection to the deep sewerage reticulation system. 4. Compliance with all the requirements of the appropriate Statutory Authorities. 5. During construction stage adjoining lots are not to be disturbed without the

consent of the owner/s in writing. 6. No development shall occur that will cause additional runoff of stormwater to

adjacent properties. Stormwater from runoff and any sealed areas should be mechanically directed into Council’s stormwater system or disposed of onsite. Stormwater shall not be permitted to pond on the site or against any building or structure.

7. The site is to be landscaped to the satisfaction of Council. 8. A minimum of two parking spaces per dwelling shall be provided on site in

addition to the parking required for the other uses on site. 9. Driveways shall be constructed, sealed and drained to the satisfaction of Council. Voting Requirement: Simple Majority

Attachment 1 - Caretaker’s Dwelling layout (Previous approval)


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Attachment 2 - Proposed Two Group Dwellings


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Item Number: 10.1.6 Subject: Planning Application – Residential Building Proponent: Shire of Halls Creek Location: Lot 161 Darcy Street, Halls Creek Reporting Officer: Gary McCarney File Number: Meeting Date of Council: 16 October 2008



To consider a planning application to convert the existing hall into a residential building to house up to 11 residents in “hostel style” accommodation. Site Location: Lot 161 is located on the southern side of Darcy Street. It is 1250m2 in area.


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Planning Application:

The Shire submitted an application on 6 October 2008 for planning approval to convert the hall building on Lot 161 Darcy Street into a nine bedroom residential building to house up to 11 residents. An indicative layout is shown on Attachment 1. The lot is zoned as a Public Purpose Reserve – Scout Hall in the Scheme. The proposed change of use has therefore been referred to the Council for determination.

Background:

At the Council meeting on 15 May 2008, the CEO presented an item on possible housing projects for 2008/09 (Item No. 10.5.4). These included a proposal to convert the existing building on Lot 161 Darcy Street into single persons quarters, primarily for Shire employees and others such as consultants working for the Shire.

The June report advised that the lot was a crown reserve vested in the Shire for the purpose of Hall, with the intended use being for Girl Guides. It is understood that it is a long time since it has been used for that purpose.

Council resolved that a request should be made to the Department of Infrastructure State Lands Services to change the purpose to “Local Government Purposes” that would give greater flexibility in the use of the site, including the proposed single persons quarters.

The Council also resolved that, although the hall had not been used by the Girl Guides, the Girl Guides Association should be approached regarding the proposal. This has been done and the Association advised that it had no objections to the change of use.

Planning approval is now being sought for the proposal.


Local Planning Strategy The Shire of Halls Creek Local Planning Strategy has a number of strategies for community uses within the town site including:

• Protect the continued development of community facilities by discouraging

incompatible land uses from being developed on Public Purposes reserved

land

The proposed change from hall to residential building could potentially be considered as contrary to this strategy. However, the existing hall structure would be essentially retained, the development being primarily a reconfiguration of the internal layout. The proposed development would therefore not preclude the re-use of the site and building for community purposes if so required some time in the future. Town Planning Scheme No. 1 The subject lot is zoned Public Purpose Reserve – Scout Hall in the Shire’s town planning scheme. The Scheme generally requires reserve land to be used for the purpose to which is reserved. The Scheme also states, (in Clause 2.2), that:


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Where an application for planning consent is made with respect to land within a

Reserve, the Council shall have regard to the ultimate purposes intended for the

Reserve…

It is unclear exactly what is meant by this clause as it is difficult to say what the ultimate purpose intended for any reserve might be. The clause seems to imply that purposes other than the current Scheme purpose can be considered. The current Scheme purpose of Scout Hall is a very narrow one and one that would technically exclude any use other than by the Scouts. A more appropriate purpose type, and one consistent with recent uses of the hall, would be “Community Purposes”. This would also be consistent with the recent change by the DPI in the crown reserve use to “Local Government Purposes”. The proposed use of the building to house Council employees could be considered as a “local government purpose” and as those staff would primarily be providing community services, it could also be considered as a “Community Purpose”. It is therefore considered that the proposal is consistent with the general intent of the reserve purpose within the Scheme although it does not strictly conform to the very narrow purpose of Scout Hall.



The planning application fee of $200 has been paid. Consultation: Residential buildings are designated as AA uses in the town centre and residential zones under the Scheme. It is therefore considered appropriate to also consider the proposed residential building on the subject site as an AA use. There is no requirement under the Scheme for planning applications for AA uses to be advertised. No consultation has therefore taken place. Summary / Conclusions:

At the Council meeting on 15 May 2008, the Council resolved to support a proposal to convert the existing building on Lot 161 Darcy Street into single person’s quarters.

The lot is a crown reserve vested in the Shire for the purpose of Hall and is zoned Public Purpose Reserve – Scout Hall in the town planning scheme. DPI State Lands Services has changed the reserve purpose to “Local Government Purpose” and the Girl Guides Association has advised that it has no objections to the proposal. The Shire submitted an application on 6 October 2008 for planning approval for the proposal, classified as a residential development under the Scheme. The use is not consistent with the sites reserve purpose of Scout Hall and has been referred to Council for determination.

The proposed use of the building to house Council employees could be considered as a “local government purpose” and as those staff would primarily be providing community services, it could also be considered as a “Community Purpose”.


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It is therefore considered that the proposal is consistent with the general intent of the reserve purpose within the Scheme although it does not strictly conform to the very narrow purpose of Scout Hall.

The existing hall structure would be essentially retained, the development being primarily a reconfiguration of the internal layout. The proposed development would therefore not preclude the re-use of the site and building for community purposes if so required some time in the future.

The proposal would address the severe shortage of housing for Shire employees and provide short term accommodation for consultants and others working for the Shire.

It is therefore recommended that the planning application be approved.

Officer’s Recommendation: That planning approval be granted to Shire of Halls Creek for the use and development of Lot 161 Darcy Street for a Residential Building, subject to the following conditions:

1. All development shall occur in accordance with the submitted plans unless otherwise required or directed by the following conditions. Any modifications to the proposed development must be submitted to Council for re-assessment and issuance of a revised planning approval.

2. Obtain a building licence prior to commencement of construction. 3. The residential building shall accommodate a maximum of 15 persons. 4. Compliance with all Council's health requirements, including, but not limited to,

connection to the deep sewerage reticulation system 5. Compliance with all the requirements of the appropriate Statutory Authorities. 6. During construction stage adjoining lots are not to be disturbed without the

consent of the owner/s in writing. 7. No development shall occur that will cause additional runoff of stormwater to

adjacent properties. Stormwater from runoff and any sealed areas should be mechanically directed into Council’s stormwater system or disposed of onsite. Stormwater shall not be permitted to pond on the site or against any building or structure:

8. The site is to be landscaped to the satisfaction of Council. 9. A minimum of ten parking spaces shall be provided on site. 10. Driveways shall be constructed, sealed and drained to the satisfaction of Council.



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Attachment 1 - Residential Dwelling Indicative Layout


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10.2 EXECUTIVE MANAGER COMMUNITY SERVICES’ REPORT

Item Number: 10.2.1 Subject: Facility Grant Applications Proponent: Halls Creek District High School Location: Recreation Centre Reporting Officer: Executive Manager Community Services Meeting Date of Council: 16 October 2008

Declaration of Financial Interest: Nil Matter for Consideration To approve the facility grant application of the Halls Creek District High School for use of the Recreation Centre on specific days and at specific times to support the needs of young people in our community. Background: An earlier proposal was put to Council in May 2008 when the Halls Creek District High School requested free use of the Halls Creek Recreation Centre during the following timeslots: Monday and Wednesday from 12 noon to 3.15 pm Tuesday and Thursday from 1.20 to 3.15 pm Friday from 8 am until 12 noon The school has undertaken a change in school attendance whereby the curriculum is now provided over four days instead of five. The aim was to increase attendance, and evidence has shown that truancy rates have decreased by 20% resulting in less young people being at risk In May 2007 Council moved to support the use of both the Aquatic and Recreation Centre by the Halls Creek District High School free of charge

Comments: The Shire has a good relationship with the High School due largely to efforts of the Youth Services Coordinator. Without the support of the High School, the Youth Coordinator would be unable to provide the range of programs currently available. With the support of ten teachers contributing a total of 38 hours, young people can access home maker type skills, wood work and metal work, deportment and grooming as well as work place activities. A number of teachers have also trained as life guards to ensure we have the people necessary to keep the pool open in the afternoons and on the weekends, as well as providing support on the Friday (at the schools cost) to run aquatic activities. The School does pay for entry into the pool via passes. Policy Implications: NIL

Financial Implications: Value of facility grant at 14 hours per week @ $25.00 per hour is $350 per week. 39 weeks = $13,650.


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The Halls Creek District High School will clean up after each of their activities and agree to leave the venue in the condition that they are found in, therefore there will be no cleaning costs to us. Strategic Implications: Council needs to determine if the ongoing goodwill between the two organisations is more valuable that the revenue involved. This arrangement is a great demonstration that tiers of government can work together.

Officer Recommendations: That: 1. The facility grant application from Halls Creek District High School for

$13,650 2. The Halls Creek District High School be required to pay the Bond of $400 3. The Condition of the recreation centre be monitored to ensure that it is left in

good condition and if not, be made good by the user. 4. All other normal conditions of hire apply. Voting Requirement: Simple Majority

Item Number: 10.2.2 Subject: Community Sporting and Recreation

Facilities Fund Proponent: Kimberley Stampede Rodeo Club Inc Location: Rodeo Grounds Reporting Officer: Executive Manager Community Services Meeting Date of Council: 10 October 2008

Declaration of Financial Interest: Nil Matter for Consideration To support and endorse the Rodeo Club’s application for Community Sporting and Recreation Facilities Fund (CSRFF) as a priority, considering its importance to the wider community. Background: The Kimberley Stampede Rodeo Club’s facilities off Duncan Road have been unable to advertise and promote their grounds for community use because of the state of disrepair. The Rodeo Club’s facilities are required by both local people and people outside our area for its ability to house a large contingent of people and animals. The Club has been working towards replacing the current facility for some time and has consulted with the Department of Sport and Recreation for funding support.


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Comments: The CSRFF operates on a reimbursement system. Grantees are required to demonstrate that the project is complete and they have expended the funds equivalent to the full cost of the project before CSRFF grants can be paid in full. CSRFF grants are paid to the grantee only. Applicants need to ensure they are able to carry the full cost of the project for the period between project completion and CSRFF grant payment Policy Implications: Nil. Financial Implications: Council has allocated $63,000 in this financial year’s budget to support the cost of replacing the Rodeo Club Facilities. The Rodeo Club has over $100,000 to contribute and the rest will be sought through the CSRFF grant. The Rodeo Club will source a loan to pay all costs up front Strategic Implications: The Rodeo grounds and facility are an important facility in the region and their upgrade will encourage greater use and positive economic impact in the community Officer Recommendations: That Council support and prioritise the Rodeo Club’s application to CSRFF for funds to demolish and rebuild the Club Facility Voting Requirement: Simple Majority EXECUTIVE MANAGER CORPORATE SERVICES’ REPORT

Item Number: 10.3.1 Subject: RATES AND CHARGES-APPROVAL FOR WRITE OFF Reporting Officer: Executive Manager, Corporate Services; Andrea Nunan Meeting Date: 16 October 2008

Declaration of Financial Interest: Reporting Officer: Nil Councillors: Matter for Consideration: Council approval sought for the write-off of rates on various rate assessments. Background: As part of the on-going debt recovery programme, a number of rate assessments have been scrutinised and the outcome of investigations is that the outstanding rates, totalling $6,504.77 are now recommended for write-off. Section 6.12 of the Local Government Act 1995 provides that a Council may write off any amount of money which is owed to the Shire.


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Further, rating provisions in the Local Government Act 1995 provide that adjustments can be made to the rate-book for any charges that have been levied incorrectly or in error. Statutory Environment Local Government Act 1995 (as amended) Policy Implications: Nil Financial Implications: This is a write-off of revenue of $6,504.77 to which Council was never entitled. A provision for debt write-off has been allowed for in the 2008/2009 Annual Budget, which has been adopted by Council. In effect, this is not unbudgeted expenditure. The provisions are adequate to cover this write-off. Interim rates totalling $22,899 has been raised in 2008/2009 (to date), for which the Shire did not budget. This write-off of rates will be offset by the additional income of $22,899 from interim rates on mining tenements. Strategic Implications: Nil. Comments: The following schedule relating to this item details the amount and a brief reason why the rates are deemed uncollectible. Charges were raised incorrectly on tenements after the tenements had been surrendered/expired. In these situations, the charges are not legally collectable, but Council approval is required due to the age of the debt. Rates and charges were also raised on a non-rateable property in error for 2007/2008. Normally, these charges would be adjusted via the interim rates process, but because they relate to a previous financial year, a write-off is required As has been reported to Council previously, the rates recovery action taken in June, July and August of 2008 has proved successful. The arrears from previous years have decreased It is anticipated that almost all rates that are required to be written-off have been written off, and that all rates still recoverable have had action taken against them in some form. Officer’s Recommendation MINU That Council approve the write-off of rates and charges, totalling $6,504.77 as detailed on the following schedule titled “Rates– Approval to Write-off Required

October 2008”

Voting Requirement – Absolute Majority


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RATES - APPROVAL TO WRITEOFF REQUIRED

OCTOBER 2008

Assess Property Owner Amount Notes

242 P80/1503

Thundelarra

Exploration $ 468.50 Expired 11.08.2003 - Interim rates not adjusted and charges continued to be levied

243 P80/1504 Thundelarra Exploration $ 468.50 Expired 11.08.2003 - Interim rates not adjusted and charges continued to be levied

249 P80/1474 International Goldfield Pty Ltd $ 362.65 Expired 10.12.2008 - Balance represents rates not payable after death date

620 Community Post Office Warmun Community $ 597.28 2007/08 rates raised in error - non rateable property

988 M80/194 Chameleon Mining $ 4,362.74 Expired 20.12.03; this portion not recoverable as relates to period after expiration

3142 E80/3571 Thundelarra Exploration $ 125.03 Expired 05.02.2008; this portion not recoverable as relates to period after expiration

3143 E80/3573 Thundelarra Exploration $ 120.07 Expired 15.02.2008; this portion not recoverable as relates to period after expiration

$ 6,504.77


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Item Number: 10.3.2 Subject: RATES AND CHARGES-APPROVAL FOR WRITE OFF Reporting Officer: Executive Manager, Corporate Services; Andrea Nunan Meeting Date: 16 October 2008

Declaration of Financial Interest: Reporting Officer: Nil Councillors: Matter for Consideration: Council approval sought for the write-off of rates on a 166 John Flynn Street. Background: As part of the on-going debt recovery programme, a number of rate assessments have been scrutinised and the outcome of investigations is that the outstanding rates, totalling $1063.62, are now recommended for write-off. Section 6.12 of the Local Government Act 1995 provides that a Council may write off any amount of money which is owed to the Shire. Further, rating provisions in the Local Government Act 1995 provide that adjustments can be made to the rate-book for any charges that have been levied incorrectly or in error. Statutory Environment Local Government Act 1995 (as amended)

Policy Implications: Nil

Financial Implications: Although this write-off does represent a “lost” cash-flow of $1063.62, a provision for debt write-off has been allowed for in the 2008/2009 Annual Budget, which has been adopted by Council. Strategic Implications: Nil.

Comments: This item has been dealt with separately to the other write-off item, due to the slightly different reason the rate accounts has unpaid rates. Eligible pensioners are entitled to receive a rebate of up to 50% for the Shire land rates and Emergency Service Levy. In effect, the ratepayer contributes 50% of the payment and the Office of State Revenue (OSR) will pay the other 50%. Each year, at 30 June, the Shire is required to submit to OSR the claim for the rebates. As part of the debt recovery programme currently being undertaken, pensioner properties have been audited to investigate the outstanding balances that date back some years.


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For this property, the Shire failed to claim the rebate allowable for 2002, 2003 and 2004. The ratepayer paid the amount required, and the balances for each year (in total $1063.62) should have been claimed from OSR. OSR will generally honour back-claims for rebates provided that relevant documents (including application forms and pension concession cards), but complicating this manner is the fact that the owner is now deceased. The Shire is unable to produce the require documents to allow the rebate to be passed. Ordinarily, any unpaid rates on a property are paid at the time the property is transferred to a new owner, otherwise the debt becomes the new owner’s liability. This would apply if the owner simply had not paid the rates. In this instance, however, the balance is due to the Shires administration error/failure to claim a rebate on behalf of the then ratepayer. It does seem unfair, in this instance, that the liability of the unpaid balance is transferred to the new owner due to the Shire’s error. The Council has allowed the write-off of a similar rates balance on 47 Cox Street (OCM 26 April 2007) that remained unpaid due to the Shire not claiming the rebate entitlement The reporting officer can say for certain that since 2005, all rebates that are allowable have been claimed. Claiming of rebates is part of the ordinary end of financial year process. Officer’s Recommendation MI That Council approve the write-off of rates and charges for 166 John Flynn Street Halls Creek, totalling $1,063.62.

Voting Requirement – Absolute Majority

Item Number: 10.3.3 Subject: ACCOUNTS PAID BY AUTHORITY- SEPTEMBER 2008 Reporting Officer: Executive Manager, Corporate Services; Andrea Nunan Meeting Date of Council: 16 OCTOBER 2008


Nil

Matter for Consideration:

Accounts paid by authority to be noted by Council.


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Regulation 13 of the Local Government (Financial Management) Regulations 1996 provides that a list of all accounts paid by authority of the Chief Executive Officer be presented to Council. This list must include all payments made since the list was last prepared and presented to Council. The Chief Executive Officer has been given delegated authority to make payment from the municipal and trust accounts, as per the Shire of Halls Creek Delegation Register, Delegation Number 24. The list of payments made by authority for September 2008 is hereby presented to Council. Strategic Implications:

Nil


All payments made in accordance with adopted Council policy and delegations Financial Implications:

Out-flow of cash for September 2008, totalling $672,447.92 Comments:

Creditor payments for the month of August 2008 comprised as follows: Bank Account Type Numbers Amount Municipal Cheque&EFT As per schedule $536,493.49 Trust Cheque&EFT As per schedule $ 25,065.05 Municipal Payroll $110,889.38 TOTAL $672,447.92 The following schedules provide full details for the above summary.

Officer’s Recommendation: That the accounts paid by authority for the month of September 2008 totalling $672,447.92, as detailed on the following schedules entitled Schedule of Sundry

Creditor Accounts Paid by Authority 01/09/2008-30/09/2008” and “Schedule of

Trust Creditor Accounts Paid by Authority 01/09/2008-30/09/2008” be noted and accepted by Council. Voting Requirement:

Simple majority


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SCHEDULE OF SUNDRY CREDITORS ACCOUNTS PAID BY AUTHORITY 01/09/2008-30/09/2008

Chq/EFT Date Name Description Amount EFT2513 03/09/2008 DANNY CALWYN GRADER HIRE PO31496 CONSTRUCTION GORDON DOWNS

AND DUNCAN RD -38016.00

39 03/09/2008 DANNY CALWYN GRADER HIRE PO31496 MTC DUNCAN HWY 38016.00 EFT2514 03/09/2008 BP CLEMENTSON ST & BROOME AG PO 31864 TOYOTA UTILITY TO

BROOME,BACK FOR COURSE -142.63

349606 03/09/2008 BP CLEMENTSON ST & BROOME AG PO31864 FUEL FROM HALLS CREEK - BROOME AND BACK

142.63

EFT2515 03/09/2008 TOLL EXPRESS PERIOD END 10/08/08 FREIGHT -414.30 923950 27/08/2008 TOLL EXPRESS PO31464 STEEL FROM METALLAND CON

4427145757 414.30

EFT2516 03/09/2008 MARKET CREATIONS WEBSITE CONTRACT -AUGUST -264.00 G149-4 29/08/2008 MARKET CREATIONS WEBSITE CONTRACT MONTH 2 - AUGUST 264.00 EFT2517 03/09/2008 HALLS CREEK TRADING POST

(CURRENT) PO30940 FINAL PAYMENT FOR A/C IN ADMIN BUILDING

-7663.30

752 27/08/2008 HALLS CREEK TRADING POST (CURRENT)

PO31940 CONNECT LEAD AND LABOUR 121.00


PO31919 FIT LEAD TO NEW BORE PUMP AND LABOUR

137.50


PO31945 CHECK A/C UNIT IN ROLLER 1647.80


PO30940 FIINAL CLAIM FOR INSTALL A/C IN ADMIN

3608.70


PO31568 ELECTRICAL WORK IN OFFICE 2148.30

EFT2518 03/09/2008 TAYLOR'S STORE PO 31854 PURCHASE FOR ANIMAL DISPOSAL -637.75 44 27/08/2008 TAYLOR'S STORE PO31719 1 PAIR WORK BOOTS 150.00 46 27/08/2008 TAYLOR'S STORE PO31722 1 PAIR STUBBIES WORK PANTS 49.95 38 27/08/2008 TAYLOR'S STORE PO31725 1 DECK CHAIR 36.80 41 02/09/2008 TAYLOR'S STORE PO 31854 22 MAGNUM 10 PACKETS 401.00 EFT2519 03/09/2008 LANDGATE (VALUATION SERVICES) VALUATION EXPENSES -505.46 232323 - 10000949

01/09/2008 LANDGATE (VALUATION SERVICES) GRV INT VALS CTRY SHD AND FESA 0 - 10000 475.16


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Chq/EFT Date Name Description Amount 232215 – 10000949

01/09/2008 LANDGATE (VALUATION SERVICES) MINING TENEMENTS CHARGEABLE 30.30

EFT2520 03/09/2008 OFFICE MAX PO31957 STATIONARY ORDER -374.86 162137869 26/08/2008 OFFICE MAX PO31957 STATIONARY FOR OFFICE 374.86 EFT2521 03/09/2008 ALBA-LUZ BROCKIE CONTRACT EMPLOYMENT 16 - 29 AUGUST -4659.02 26/08/08 28/08/2008 ALBA-LUZ BROCKIE 26/08/08 MEALS 135.80 19 03/09/2008 ALBA-LUZ BROCKIE CONTRACT FROM 16 - 29 AUGUST 4400.00 29/08/08 03/09/2008 ALBA-LUZ BROCKIE FUEL 123.22 EFT2522 03/09/2008 WUNAN FOUNDATION INC SPONSORSHIP EAST KIM. ABORIGINAL

ACIEVMENT AWARD -2750.00

1979 28/08/2008 WUNAN FOUNDATION INC SPONSORSHIP EAST KIM. ABORIGINAL ACIEVMENT AWARD

2750.00

EFT2523 03/09/2008 E-QUAL Disability Consultants PO30645 FINAL INSTALLMENT DISABILTY ACCESS

-8736.98

7490 18/08/2008 E-QUAL Disability Consultants PO30645 PRESENTATION TO COUNCIL 8736.98 EFT2524 03/09/2008 VISIT MERCHANDISE PO31212 BACKORDER -2107.44 64083 29/08/2008 VISIT MERCHANDISE PO31212 BACKORDER FOR CAPS 1225.35 64193 03/09/2008 VISIT MERCHANDISE PO31212 BACKORDER MAGNETS 205

RUSSIAN JACK 882.09

EFT2525 03/09/2008 JOANNE GODFREY HOLIODAY ACTIVITIES FOR YOUTH SERVICES

-189.45

07/08/08 28/08/2008 JOANNE GODFREY 070808 YOUTH SERVICES FOOD 189.45 EFT2526 03/09/2008 Ord River Transport PO31495 CEMENT FOR THE TANAMI -4565.55 2917 03/09/2008 Ord River Transport PO321495 20 BAGS CEMENT 4565.55 EFT2527 03/09/2008 Janine Hinton RECRUITMENT EXPENSES -101.00 22/08/08 25/08/2008 Janine Hinton 22/8/8 CHILD ASSESS CHECK WORKING WITH

CHILDREN 101.00

EFT2528 03/09/2008 Hells Crack Electrical REPAIRS TO PO31648 -1820.56 153 27/08/2008 Hells Crack Electrical PO31648 123B ROBERTA AVE RENEW

EXHAUST FAN 1127.90

154 27/08/2008 Hells Crack Electrical PO 31631 WIRE INSTALL 2 SECURITY LIGHTS 692.66 EFT2529 03/09/2008 Complete Aerodrome Training PO31290 TRAINING COURSE STAFF -8651.21 1 25/08/2008 Complete Aerodrome Training PO31290 3DAY TRAINING COURSE FACE -

FACE 8651.21

EFT2530 03/09/2008 Chris Seton EXPENSES FOR ANIMAL HEALTH -123.40 210808 26/08/2008 Chris Seton 21ST/AUGUST/08 XYLAZIL 100MG 123.40 EFT2531 03/09/2008 WESTRAC PO31917 PARTS FOR CATERPILLAR GRADER -1429.80


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Chq/EFT Date Name Description Amount 12H

PI 4482036 25/08/2008 WESTRAC PO31917 2 2G-6595 G VALVE 80.17 PI4479785 25/08/2008 WESTRAC PO31917 2X HANDLE ASSEMBLY 562.30 PI 4503520 01/09/2008 WESTRAC PO32051 10 X TOOTH SCARIFIER 227.48 PI 4503518 01/09/2008 WESTRAC PO31646 PARTS 150.00 PI 4503519 01/09/2008 WESTRAC PARTS 4 X 8Y-4620 230.91 PI 4503522 01/09/2008 WESTRAC PO32057 HOSE ASSAEMBLY 98.60 PI 4503521 01/09/2008 WESTRAC PO32057 HOSE ASSEMBLY 80.34 EFT2532 03/09/2008 HALLS CREEK OUTBACK FRESH Payroll deductions -387.87 DEDUCTION 26/08/2008 HALLS CREEK OUTBACK FRESH Payroll Deduction for CHRISTOPHER MURPHY

26/08/2008 387.87

EFT2533 03/09/2008 J BLACKWOOD & SON PO31912 PARTS FOR DEPOT OPERATION -847.74 KMAF5053 02/09/2008 J BLACKWOOD & SON PO31912 3 X HELLA BULB 1719 847.74 EFT2534 03/09/2008 BAZ INDUSTRIES PO31415 REPAIRS TO TOYOTA TROOP

CARRIER -242.00

28855 28/08/2008 BAZ INDUSTRIES CHECK FAN BELT, REPAIR INDICATOR 242.00 EFT2535 03/09/2008 WESTERN AUSTRALIAN LOCAL GOVNT

ASSOC. PO31862 TOWN PLANNING ADVERTISEMENT -680.28

12678546 28/08/2008 WESTERN AUSTRALIAN LOCAL GOVNT ASSOC.

PO31862 TOWN PLANNING ADVERTISEMENT 680.28

EFT2536 03/09/2008 WESTNET PTY LTD ADSL CONNECTION -498.75 10620968 20/08/2008 WESTNET PTY LTD STATIC IP ADDRESS ANNUAL01/08/08 -

08/08/09 55.00

10620984 20/08/2008 WESTNET PTY LTD ANNNUAL SERVICE STATIC IP 01/08/08-01/08/09

55.00

10672375 20/08/2008 WESTNET PTY LTD 01/07/08-01/08/09 ADSL EXCESS 17.35 10841765 20/08/2008 WESTNET PTY LTD 01/08/08 -01/09/08 INTERNET MAINTENANCE 49.95 10841931 20/08/2008 WESTNET PTY LTD CHANGE OF SPEED FEE 19.95 10852336 20/08/2008 WESTNET PTY LTD ADSL CONNECTION 99.00 10854520 20/08/2008 WESTNET PTY LTD 01/09/08 - 01/10/08 COMPUTER MAINTENANCE 69.95 10858960 20/08/2008 WESTNET PTY LTD 01/09/08 - 01/10/08 COMPUTER MAINTENANCE 49.95 10859350 19/08/2008 WESTNET PTY LTD 01/09/08 - 01/10/08 COMPUTER MAINTENANCE 49.95 10852665 20/08/2008 WESTNET PTY LTD 14/08/08 - 01/09/08 ADSL & BUNDLE STARTER 20.68 10852666 20/08/2008 WESTNET PTY LTD 01/09/08 - 01/10/08 MAINTENANCE 1.97 10860024 20/08/2008 WESTNET PTY LTD 01/09/058 - 01/12/08 EMAIL PROTECTION 10.00 EFT2537 03/09/2008 ROGERS MACHINERY SERVICES PO31922 PARTS FOR DEPOT -199.50 56485 25/08/2008 ROGERS MACHINERY SERVICES PO31922 3 KUBO FUEL FILTER 199.50


of 81

Chq/EFT Date Name Description Amount EFT2538 03/09/2008 ARGYLE MOTORS PO31478 TOYOTA LANDCRUISER -23964.98 A2705 02/09/2008 ARGYLE MOTORS PO 31478 TOYOTA LANDCRUISER 23964.98 EFT2539 03/09/2008 SKIPPER TRUCKS PARTS PO31935 INTRNATIONAL ACCOK 08 PARTS

AND FREIGHT -2226.75

7675919 26/08/2008 SKIPPER TRUCKS PARTS PO31944 2 PIN-SHACKLE 385.02 7671363 01/09/2008 SKIPPER TRUCKS PARTS PO31935 8 X SHOE W/LINING 1841.73 EFT2540 03/09/2008 BAILEYS AUTO PARTS PO 31620 -897.31 2206 25/08/2008 BAILEYS AUTO PARTS PO31857 TUBES AND WHEEL BALANCE 61.50 2225 25/08/2008 BAILEYS AUTO PARTS PO 31910 1 MF50 BATTERY 165.00 1997 03/09/2008 BAILEYS AUTO PARTS PO31393 HUB WAS RETURNED AND

REPLACED 55.00

2210 02/09/2008 BAILEYS AUTO PARTS PO31620 2 X 8 PLU DESERT DUELER TYRES 615.81 EFT2541 03/09/2008 TONY'S PLUMBING PO31960 BUILDING MAINTANENCE -1243.00 816 29/08/2008 TONY'S PLUMBING REPAIR FEMAIL TOILETS 440.00 828 28/08/2008 TONY'S PLUMBING PO31624 REPAIR OVEN AT 123B ROBERTA

21/7/08 198.00

830 28/08/2008 TONY'S PLUMBING PO31635 REPAIR BROKEN PIPES UNBLOCK DRAINS

297.00

817 28/08/2008 TONY'S PLUMBING PO31644 UNBLOCK TOILET AT JD'S CAFE 308.00 EFT2542 03/09/2008 BEST WESTERN HALLS CREEK MOTEL PO31959 LUNCH FOR MEETING -350.00 SHIRE44454 25/08/2008 BEST WESTERN HALLS CREEK MOTEL PO31959 21-08-08 LUNCH FOR 15 PEOPLE 350.00 EFT2543 03/09/2008 KIMBERLEY RETRAVISION PO31638 STOVE FOR AIRPORT HOUSE -1052.00 42999 28/08/2008 KIMBERLEY RETRAVISION PO31638 UPRIGHT ELECTRIC STOVE 778.00 420133 03/09/2008 KIMBERLEY RETRAVISION PO 31972 CANON PRINTER CARTRIDGES BC1-

15 24.00

44198 01/09/2008 KIMBERLEY RETRAVISION PO321061 IRONING BOARD 250.00 EFT2544 03/09/2008 MCLEODS BARRISTERS & SOLICITORS PO31649 ADVISE AND LEASE 88 THOMAS

STREET -1069.20

44359 27/08/2008 MCLEODS BARRISTERS & SOLICITORS PO31649 22/7 REVIEWING INSTRUCTION 1069.20 EFT2545 03/09/2008 D&T HARDWARE PO31807,31797,31723,31466,31724,31813,31200,3

1904,31915 -834.20

52 27/08/2008 D&T HARDWARE PO31807 ASS TAP FITTING 571.60 85 27/08/2008 D&T HARDWARE PO31476 6 DYNA BOLT 262.60 EFT2546 03/09/2008 S WOODHOUSE CONTRACTING

SERVICES P/L 15.5 HOURS LOADER HIRE WASTE MANAGEMENT

-4026.00

467 27/08/2008 S WOODHOUSE CONTRACTING SERVICES P/L

15.5 HRS 02/08/08-26/08/08 LOADER HIRE WASTE/MAN

2046.00


of 81

Chq/EFT Date Name Description Amount 466 25/08/2008 S WOODHOUSE CONTRACTING

SERVICES P/L PO 31486 15 HRS HIRE OF LOADER DUNCAN ROAD

1980.00

EFT2547 03/09/2008 ENVIROBOOK PO31234 GOODS FOR VISITORS CENTRE -163.08 43349 20/08/2008 ENVIROBOOK PO31234 DIAMONDS TO DUST 4 163.08 EFT2548 03/09/2008 SHANE WILLIS ELECTRICAL PO31636 MAINTAINENC TO CAFE AREA -1352.82 2124 28/08/2008 SHANE WILLIS ELECTRICAL PO31636 REPAIRS TO ROLLER DOOR 966.68 2118 29/08/2008 SHANE WILLIS ELECTRICAL PO31811 SUPPLY INSTALL LIGHT TO WIND

SOCK & LABOUR 210.14

2123 29/08/2008 SHANE WILLIS ELECTRICAL PO31810 RESET AVGAS HOSE REEL WITH TIME OUT

176.00

EFT2549 03/09/2008 HALLS CREEK HERALD PO1578 RECRUITMENT AND MUNI ADVERTISMENT

-278.30

3014 01/09/2008 HALLS CREEK HERALD PO 31578 EMPLOYMENT AD. FOR ABOR. HEALTH WORKER

278.30

EFT2554 12/09/2008 LESLEY CHARLENE BODDINGTON ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 LESLEY CHARLENE BODDINGTON ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2555 12/09/2008 LONG, ROBYN CLARE ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 LONG, ROBYN CLARE ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2556 12/09/2008 JOHNS, JULIEANNE ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 JOHNS, JULIEANNE ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2557 12/09/2008 HREMEVIUC GEORGE ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 HREMEVIUC GEORGE ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2558 12/09/2008 PETER TIERNEY ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 PETER TIERNEY ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2559 12/09/2008 CRAIG, LYNETTE JEAN ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 CRAIG, LYNETTE JEAN ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2560 12/09/2008 O'MALLEY, HELEN ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 O'MALLEY, HELEN ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2561 17/09/2008 Kununurra Country Club Resort ACCOMODATION 8/9/08-9/9/08 E. MASAKA -

WATER SAMPLING -180.00

8684 16/09/2008 Kununurra Country Club Resort ACCOMODATION 8/9/08-9/9/08 E. MASAKA -WATER SAMPLING

180.00

EFT2562 17/09/2008 Safety Stuff PO 31500 SUPPLY OF SAFETY GALSSES X 48

-375.76

1967 16/09/2008 Safety Stuff PO 31500 SUPPLY OF SAFETY GALSSES X 48

375.76


of 81

Chq/EFT Date Name Description Amount EFT2563 17/09/2008 TOLL EXPRESS FREIGHT FOR LIBRARY, PO31809, PO31660,

PO31861 -480.91

PER/END 17/08/08

26/08/2008 TOLL EXPRESS PO31913 FREIGHT 89.17

24/08/08 - 931350

09/09/2008 TOLL EXPRESS PO31809 CLOTHING FOR OUTDOOR CREW JAYBRO

391.74

EFT2564 17/09/2008 SKM PLUMBING PO31640 MAINTENANCE TO AIRPORT HOUSE -1463.00 21 08/09/2008 SKM PLUMBING PO31641 UNBLOCK DRAIN TOWN HALL

FRIDAY&SAT NIGHT 715.00

20 08/09/2008 SKM PLUMBING PO31640 INSTALL NEW TAPS NEW SHOWER BREECH

748.00

EFT2565 17/09/2008 SETON AUSTRALIA PTY LTD PO31958 ADMIN MAINTENANCE -272.47 9307670635 27/08/2008 SETON AUSTRALIA PTY LTD PO31958 SAFTEY POLE WITH SIGN CLIPS X 3 272.47 EFT2566 17/09/2008 WILSON, DEAN PO31494 FREIGHT FROM ALLGEAR -34.16 20081357 02/09/2008 WILSON, DEAN PO31494 CUTTER BLADE DELIVERED FROM

ALLGEAR 34.16

EFT2567 17/09/2008 KUNUNURRA LAKESIDE RESORT PO31571RECRUITMENT EXPENSES -130.00 57298 18/08/2008 KUNUNURRA LAKESIDE RESORT PO31571 ROOM IN 12/08 / 08 - OUT 13 08 08 130.00 EFT2568 17/09/2008 LANDGATE (VALUATION SERVICES) MINING TENEMENTS -246.00 233098-10000949

08/09/2008 LANDGATE (VALUATION SERVICES) 03/07/08 - 08/08/08 MINING TENEMENTS M2OO8-8

246.00

EFT2569 17/09/2008 Garry McCarney FUEL HALLS CREEK TO KUNUNURRA- 15th July, 9th Aug & 16th Aug 08

-227.05

EXPENSES CLAIM FORM 21/8/08

16/09/2008 Garry McCarney FUEL HALS CREEK TO KUNUNURRA 15th July, 9th Aug & 16th Aug 08

227.05

EFT2570 17/09/2008 SALTS EARTHMOVING PO 32003 Dozer Hire 24/08/09 - 30/08/09 TANAMI -33466.00 21A 16/09/2008 SALTS EARTHMOVING PO 32003 Dozer Hire 24/8/08 -30/8/08 7275.00 21B 16/09/2008 SALTS EARTHMOVING P O 32003 TRUCK & LOADER HIRE 24/8/09-

30/8/08 1525.00

22A 16/09/2008 SALTS EARTHMOVING P O 32005 DOZER HIRE 31/8/08-5/9/08 6750.00 22B 16/09/2008 SALTS EARTHMOVING PO 32005 GRADER HIRE 31/8/08-5/9/08 280.00 22C 16/09/2008 SALTS EARTHMOVING PO 32005 ROLLER HIRE 31/8/08-6/09/08 767.00 22D 16/09/2008 SALTS EARTHMOVING PO 32005 TRUCK & LOADER HIRE 31/8/08-

6/9/08 887.00

22E 16/09/2008 SALTS EARTHMOVING PO 32005 SMALL 5 TONNE TRUCK & BOBCAT HIRE 31/8/08-5/9/08

966.00


of 81

Chq/EFT Date Name Description Amount 22F 16/09/2008 SALTS EARTHMOVING PO 32005 DIESEL FUEL FOR LOW LOADER &

UTE 140.00

23A 16/09/2008 SALTS EARTHMOVING PO 32007 GRADER HIRE 6/9/08-13/9/08 3900.00 23B 16/09/2008 SALTS EARTHMOVING PO 32007 GRADER HIRE 6/9/08-13/9/08 396.00 23C 16/09/2008 SALTS EARTHMOVING PO 32007 TRUCK & LOADER HIRE 6/9/08-

13/9/08 1850.00

23D 16/09/2008 SALTS EARTHMOVING PO 32007 SMALL 7 TONNE TRUCK & BOBCAT HIRE 7/9/08-13/9/08

713.00

21C 16/09/2008 SALTS EARTHMOVING PO 32003 ROLLER HIRE 24/8/08-30/8/08 676.00 23E 16/09/2008 SALTS EARTHMOVING PO 32007 DIESEL FUEL RUN UTE & LOW

LOADER 2015.00

23F 16/09/2008 SALTS EARTHMOVING PO 32007 LABOUR 7/9/08-13/9/08 4004.00 21D 16/09/2008 SALTS EARTHMOVING PO 32003 5 TONNE TRUCK & BOBCAT HIRE

24/8/08-30/8/08 621.00

21E 16/09/2008 SALTS EARTHMOVING PO 32003 GRADER HIRE 24/8/08-30/8/08 429.00 21F 16/09/2008 SALTS EARTHMOVING PO32003 LOW LOADER HIRE 24/8/08-30/8/08 272.00 EFT2571 17/09/2008 COASTAL DISTRIBUTING &

PROVEDORING PO31661 STOCK FOR POOL KIOSK -2353.47

73282 04/09/2008 COASTAL DISTRIBUTING & PROVEDORING

PO31661 5 X PADDLE POP CYCLONE X 32 1318.72


PO31662 4 X PADDLE POP CYCLONE X 32 223.16


PO 31663 KIOSK ITEMS -AQUATIC CENTRE 811.59

EFT2572 17/09/2008 EDMORE MASAKA ACCOMODATION BROOME : PICKING UP NEW SHIRE CAR

-273.00

EXPENSES CLAIM FORM 8/9/08

16/09/2008 EDMORE MASAKA ACCOMODATION BROOME- PICKING UP NEW SHIRE CAR

273.00

EFT2573 17/09/2008 COLQUHOUN'S FREMANTLE BAG CO PO31493 SANDBAGS FOR TANAMI -1166.00 66918 09/09/2008 COLQUHOUN'S FREMANTLE BAG CO PO31493 2000 HESIAN SANDBAGS WITH TIE

STRINGS 1166.00

EFT2574 17/09/2008 Peter Tonkin PO31653 STAFF TRAINING AND RECRUITMENT

-544.62

22/05/08-25/08/08

09/09/2008 Peter Tonkin PO31653 CHEMICAL HOSE 22/05/08 544.62

EFT2575 17/09/2008 BT Equipment PO31913 PARTS FOR 3 TON ROAD ROLLER -1903.83


of 81

Chq/EFT Date Name Description Amount 8367724 25/08/2008 BT Equipment PO31913 5 HOSE 711.10 8367725 25/08/2008 BT Equipment PO31913 5 ELEMENT ENGINE OIL 838.88 8367743 25/08/2008 BT Equipment PO31913 1 ELEMENT OIL 353.85 EFT2576 17/09/2008 Advanced Pump Technologies Pty Ltd PO 31930 PARTS FOR USE ON TANAMI ROAD -2178.00 6324 25/08/2008 Advanced Pump Technologies Pty Ltd PO31930 2.2KW 3PH LOWARA 4"

SUBMERSABLE MOTOR 1452.00

6434 08/09/2008 Advanced Pump Technologies Pty Ltd PO 32053 1 X 2.2KW 3PH LOWARA 4" SUBMERSE MOTOR

726.00

EFT2577 17/09/2008 Poolwerx Darwin PO31660 CHEMICALS FOR THE POOL -1590.00 6897 04/09/2008 Poolwerx Darwin PO31660 80 5L HYDROCHLORIC ACID 1590.00 EFT2578 17/09/2008 The Fitness Generation Pty Ltd PO31412 EQUIPMENT FOR GYM -1716.00 96545 08/09/2008 The Fitness Generation Pty Ltd PO31412 1 X FULL COMM.

FLAT/INCLINE/DECLINE BENCH 1716.00

EFT2579 17/09/2008 Heytesbury Beef Pty Ltd PO 31485 PRIVATE WORKS -4650.00 FLV213 08/09/2008 Heytesbury Beef Pty Ltd PO 31485 2500 LITRES DIESEL 4650.00 EFT2580 17/09/2008 Mirrilingki Spirituality Centre PO31331 STAFF ACCOMODATION -95.00 973 09/09/2008 Mirrilingki Spirituality Centre PO31331 FULL MEALS AND ACC 27/ O8/08 95.00 EFT2581 17/09/2008 Northern Machinery Sales PO31498 RURAL ROADS MAINTENANCE -13200.00 1061 09/09/2008 Northern Machinery Sales PO31498 GRADING 120KMS ON DUNCAN

ROAD 13200.00

EFT2582 17/09/2008 FIRE AND EMERGENCY SERVICES AUG08 REMIT ESL COLLECTED -2748.37 AUG08_ESL 31/08/2008 FIRE AND EMERGENCY SERVICES AUG08 REMIT ESL COLLECTED 2748.37 EFT2583 17/09/2008 AUSTRALIAN FUEL DISTRIBUTORS P O 32061 SUPPLY OF 18,000 LTRS DIESEL

FUEL -55044.89

SIPG89669 02/09/2008 AUSTRALIAN FUEL DISTRIBUTORS PO31792 20 LITRES X 2 HYPOGEAR 80W/90 1324.95 SIPG89666 02/09/2008 AUSTRALIAN FUEL DISTRIBUTORS PO31936 10000 LITRES ULTRA LOW SULPHUR

DIESEL 21216.42

SIPH10864 16/09/2008 AUSTRALIAN FUEL DISTRIBUTORS SUPPLY OF 18,000 LTRS DIESEL FUEL 32503.52 EFT2584 17/09/2008 WESTRAC PO31947 PARTS FOR CAT GRADER 401 AND

12 H -1826.20

PI 4511877 03/09/2008 WESTRAC PO31946 HOSE ASS. FOR CAT 426.60 PI 4511876 03/09/2008 WESTRAC PO31947 1 143-2097 COVER 1395.55 PI4512971 08/09/2008 WESTRAC PO31947 4 X 143-4792 BUMPER 4.05 EFT2585 17/09/2008 BROOME PROGRESSIVE SUPPLIES PO 32104 TOILETRIES AND CLEANING

GOODS FORV/C ADMIN -428.29

65736 09/09/2008 BROOME PROGRESSIVE SUPPLIES PO32104 DURA WIPE ROLL 45M (2) 428.29 EFT2586 17/09/2008 J BLACKWOOD & SON PO31912 -1015.79


of 81

Chq/EFT Date Name Description Amount KMAF4914 25/08/2008 J BLACKWOOD & SON PO31933 1 RECOILER AIR HOSE REELP/N

06099743 214.94

KMAF4892 26/08/2008 J BLACKWOOD & SON PO31912 PULLER SET HYDRAULIC 622.83 KMAF5241 04/09/2008 J BLACKWOOD & SON PO31912 1 CLAMP HOSE MERCHANDISER 178.02 EFT2587 17/09/2008 POSTAL ACCOUNT AUSTRALIA POST PO31225 STAMPS AND POSTAL ITEMS -706.50 8838734-08083106

08/09/2008 POSTAL ACCOUNT AUSTRALIA POST POSTAGE FOR 01/08/08 - 29/08/08 706.50

EFT2588 17/09/2008 ALLGEAR PO31481MAINTENANCE FOR TANAMI AND FREIGHT

-1179.05

18517 27/08/2008 ALLGEAR FREIGHT PO31262 REFER INV. 18140 FOR WATER BOTTLE

89.05

18541 27/08/2008 ALLGEAR PO31481 C/OFF WHEEL STONE AND FREIGHT 1090.00 EFT2589 17/09/2008 BROOME TOYOTA PO30396 EMRS NEW VEHICLE -51553.90 808016 05/09/2008 BROOME TOYOTA PO30396 AIR CONDITIONING 51553.90 EFT2590 17/09/2008 KIMBERLEY HYDRAULICS PO31932 PARTS FOR MITSU TRUCK AND

CRANE -286.55

8333 25/08/2008 KIMBERLEY HYDRAULICS PO31932 FABRICATE 2 HOSES AS PER DIAGRAM=FREIGHT

286.55

EFT2591 17/09/2008 CHEFMASTER AUSTRALIA PO31861 BAGS FOR ANIMAL DISPOSABLE -213.00 86374 25/08/2008 CHEFMASTER AUSTRALIA PO31861 2 X 100 BOXES BLACK BIN LINER 213.00 EFT2592 17/09/2008 AUSTRALIAN TAXATION OFFICE AUG08 - REMIT BAS LIABILITY -16900.00 AUG08-BAS 31/08/2008 AUSTRALIAN TAXATION OFFICE AUG08 - REMIT WITHOLDING TAX TAKEN 16900.00 EFT2593 17/09/2008 SKIPPER TRUCKS PARTS PO31949 PARTS FOR INTERNAT ACCOC, -3340.28 7691731 09/09/2008 SKIPPER TRUCKS PARTS PO32062 FRONT SHOCK ABSORBER 163.02 7688071 09/09/2008 SKIPPER TRUCKS PARTS PO31949 2 X BRAKE ACTUATORS 3177.26 EFT2594 17/09/2008 SHERIDAN'S FOR BADGES PO31970 OFFICE EXPENSES -116.82 40757 08/09/2008 SHERIDAN'S FOR BADGES PO 31970 F/COL BAR MAG DOMED X 3 116.82 EFT2595 17/09/2008 PERFECT COMPUTER SOLUTIONS COMPUTER MAINTENANCE -1265.00 13651 04/09/2008 PERFECT COMPUTER SOLUTIONS NETGEAR 8 PORT PROSAFEVPN SWITCH 1265.00 EFT2596 17/09/2008 FITZGERALD STRATEGIES PO31971 SUBSCRIPTIONS IR SERVICES 2008-

2009 -2588.00

1048 29/08/2008 FITZGERALD STRATEGIES PO31971 SUBSCRIPTIONS IR SERVICES 2008-2009

2588.00

EFT2597 17/09/2008 BEST WESTERN HALLS CREEK MOTEL PO 31967 CATERING 05/09/08 -650.00 SHIRE44456 050908

16/09/2008 BEST WESTERN HALLS CREEK MOTEL PO 31967 CATERING 5/9/08 350.00

SHIRE444455 16/09/2008 BEST WESTERN HALLS CREEK MOTEL PO 31966 CATERING YOUTH SERVICES 300.00


of 81

Chq/EFT Date Name Description Amount 270809 INTERAGENCY MEETING 27/8/08 EFT2598 17/09/2008 KIMBERLEY RETRAVISION PO32107 -1265.10 43793 04/09/2008 KIMBERLEY RETRAVISION PO31814 PRE PAID PHONE LG 206.00 44280 09/09/2008 KIMBERLEY RETRAVISION PO32107 FREEZER 390 LITRE 2 DOOR 973.10 44456 09/09/2008 KIMBERLEY RETRAVISION PO32108 1 X SINGLE BED PLAIN SHEET SET 86.00 EFT2599 17/09/2008 MCLEODS BARRISTERS & SOLICITORS LEGAL ADVICE RATES EXEMPTIONS -575.30 44680 16/09/2008 MCLEODS BARRISTERS & SOLICITORS LEGAL ADVICE RATES EXEMPTIONS 575.30 EFT2600 17/09/2008 D&T HARDWARE SEPT 08 ASSORTED HARDWARE ITEMS -1367.40 8 04/09/2008 D&T HARDWARE PO31727 1 X WELDING ROD 436.60 15 16/09/2008 D&T HARDWARE PO 32063 & 32068 & 32069 ASSORTED

HARDWARE ITEMS 930.80

EFT2601 17/09/2008 S WOODHOUSE CONTRACTING SERVICES P/L

WASTE COLLECTION AUGUST -8811.66

468 02/09/2008 S WOODHOUSE CONTRACTING SERVICES P/L

1ST WEEK AUGUSTDOMESTIC 8811.66

EFT2602 17/09/2008 ACE SOUVENIRS PO31229 VIOSITORS CENTRE PURCHASE -663.36 15738 29/08/2008 ACE SOUVENIRS PO 31229 24 X FLY NETS / BLACK 663.36 EFT2603 17/09/2008 EZIWAY FOOD STORE PO31418 GOODS FOR YOUTH SERVICES -61.06 TRAN 198663 09/09/2008 EZIWAY FOOD STORE PO31418 2 X TOMATO SAUCE 2 LITRE 61.06 EFT2604 17/09/2008 ORICA AUSTRALIA PTY LTD SERVICE FEE - CHLORINE 1/8/08 -31/8/08 -

AQUATIC CENTRE -317.13

4216543 16/09/2008 ORICA AUSTRALIA PTY LTD SERVICE FEE -CLORINE 1/8/08-31/8/08 -AQUATIC CENTRE

317.13

EFT2605 17/09/2008 INCITE SECURITY PO31650 QUARTLY MONITORING SERVICE FEES 01/09/08-30/11/08

-841.50

1289 27/08/2008 INCITE SECURITY PO31650TELE/CEN,LIBRARY QUARTLY MONITORING SERVICE

841.50

EFT2606 17/09/2008 SHANE WILLIS ELECTRICAL PO32105 BUILDING MAINTENANCE VISITOR CENTRE

-1144.00

2141 09/09/2008 SHANE WILLIS ELECTRICAL PO32105 SHIRE CAFE FRONT DOOR FAULTY FITTER

1144.00

EFT2607 17/09/2008 HALLS CREEK HERALD P O 31579 ADVERTISING 9/9/08- RANGER'S POSITION

-132.00

3036 16/09/2008 HALLS CREEK HERALD PO 31579 ADVERTISING 9/9/08 -RANGERS POSITION

132.00

EFT2608 22/09/2008 BP AUSTRALIA PTY LTD, AIR BP AIRPORT FUEL CARD PURCHASES (RECOUPED)

-8010.22


of 81

Chq/EFT Date Name Description Amount 4745573 17/09/2008 BP AUSTRALIA PTY LTD, AIR BP AIRPORT FUEL CARD PURCHASE

(RECPOUPED DR INV#607424) 841.95

4743761 17/09/2008 BP AUSTRALIA PTY LTD, AIR BP AIRPORT FUEL CARD PURCHASES - RECOUPED DR INV#607425

771.17

4742254 17/09/2008 BP AUSTRALIA PTY LTD, AIR BP AIRPORT FUEL CARD PURCHASES - RECOUPED rEC 16338 16337 INV 607412 REC 16543

3037.60

4740660 17/09/2008 BP AUSTRALIA PTY LTD, AIR BP AIRPORT FUEL CARD PURCHASES - RECOUPED DR INV 607411 607426

1986.67

4739297 17/09/2008 BP AUSTRALIA PTY LTD, AIR BP AIRPORT FUEL CARD PURCHASES - RECOUPED DR INV#607410

1372.83

EFT2609 22/09/2008 CBA - CREDIT CARDS/DIRECT DEBITS AUG08 CREDIT CARD PURCHASES - A NUNAN

-3964.39

CCAUG08-W BARKER

17/09/2008 CBA - CREDIT CARDS/DIRECT DEBITS AUG08 W BARKER - MONTHLY CREDIT CARD FEE

3.33

AUG08 BANK FEES

17/09/2008 CBA - CREDIT CARDS/DIRECT DEBITS AUG08 ADMIN EFTPOS MERCHANT FEES 1113.99

CCARDAUG08-W OLSEN

17/09/2008 CBA - CREDIT CARDS/DIRECT DEBITS OLSEN CCARD - DELL COMPUTERS TONER 959.80

CCARDAUG08 - D TURNER

17/09/2008 CBA - CREDIT CARDS/DIRECT DEBITS CCARD D TURNER - COLES EXPRESS UNLEADED FUEL FOR PLANT

618.06

AUG08CCARD - A NUNAN

17/09/2008 CBA - CREDIT CARDS/DIRECT DEBITS CCARD ANUNAN - VISTA PRINT - SIGNATURE STAMP

1269.21

EFT2610 24/09/2008 LESLEY CHARLENE BODDINGTON ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 LESLEY CHARLENE BODDINGTON ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2611 24/09/2008 LONG, ROBYN CLARE ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 LONG, ROBYN CLARE ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2612 24/09/2008 JOHNS, JULIEANNE ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 JOHNS, JULIEANNE ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2613 24/09/2008 HREMEVIUC GEORGE ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 HREMEVIUC GEORGE ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2614 24/09/2008 PETER TIERNEY ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 PETER TIERNEY ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2615 24/09/2008 CRAIG, LYNETTE JEAN ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 CRAIG, LYNETTE JEAN ANNUAL ALLOWANCE INSTALMENT 153.83 EFT2616 24/09/2008 O'MALLEY, HELEN ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 O'MALLEY, HELEN ANNUAL ALLOWANCE INSTALMENT 153.83


of 81

Chq/EFT Date Name Description Amount EFT2617 24/09/2008 SHIRE OF HALLS CREEK Payroll deductions -647.61 DEDUCTION 23/09/2008 SHIRE OF HALLS CREEK Payroll Deduction 23/09/2008 647.61 20143 03/09/2008 MCADAM, GILBERT PO31488 WORK FOR DEPOT EXTENSION -1350.00 1 28/08/2008 MCADAM, GILBERT PO31488 40HRS SECURITY SHED LABOUR 1350.00 20144 03/09/2008 RONIN FILMS PO31226 VISITORS CENTRE PURCHASE -2178.00 RE 13708 29/08/2008 RONIN FILMS PO31226 72 HUMAN RACE 2178.00 20145 03/09/2008 HALLS CREEK MEAT SUPPLY POI31328 GENERAL ACTIVITIES -111.82 1139 02/09/2008 HALLS CREEK MEAT SUPPLY PO31328 200 SNAGS FOR GENERAL

ACTIVITIES 111.82

20146 03/09/2008 HALLS CREEK LOCAL POST OFFICE (NOT POST ACCOUNT)

PO31329 WHITE BOARD FOR ADMIN -205.70

17000T 27/08/2008 HALLS CREEK LOCAL POST OFFICE (NOT POST ACCOUNT)

PO31330 NOTEBOOK 512 HARD COVER 25.70

17251 27/08/2008 HALLS CREEK LOCAL POST OFFICE (NOT POST ACCOUNT)

PO31329 WHITEBOARD 1200 X 900 180.00

20147 03/09/2008 MOMAR AUSTRALIA PTY LTD PO31634 MAINTANANCE FOR SHIRE BUILDINGS AND GARDENS

-8083.70

115333 15/08/2008 MOMAR AUSTRALIA PTY LTD PO31800 FAR OUT 25LITRES 2685.82 115334 15/08/2008 MOMAR AUSTRALIA PTY LTD PO31808 25 LITRES SUPER VELVET 978.07 115332 27/08/2008 MOMAR AUSTRALIA PTY LTD PO31634 GO GRAFFITI GO 20 4419.81 20148 03/09/2008 TELSTRA-BIGPOND SERVICES BIGPOND SERVICES 27/07/08 - 26/08/08 -34.97 IN 10068063835 03/09/2008 TELSTRA-BIGPOND SERVICES BIGPOND SERVICES 27/07/08 - 26/08/08 34.97 20149 03/09/2008 Pivotel Satellite Pty Limited ACCESS FEES 15/07/08 - 14-08/08 -140.00 1555214 27/08/2008 Pivotel Satellite Pty Limited ACESS FEES FOR 15/07/08 - 14/08/08 140.00 20150 03/09/2008 TELSTRA HALLS CREEK SHIRE FIXED SERVICES ACCT. -2587.97 A750220532-1 27/08/2008 TELSTRA KIOSK AQUATIC CENTRE 2271.37 A378370932-6 29/08/2008 TELSTRA VISITOR CENTRE - 0891685481 34.95 0157881300 29/08/2008 TELSTRA RURAL TRANS 0891685333 104.84 A 379335932-5 01/09/2008 TELSTRA 91685461 SECURITY SERVICES - 18TH

SEPTEMBER 176.81

20151 03/09/2008 HORIZON POWER 11/07/ 08 - 11/08/08 AQUATIC AND RECREATION CENTRE

-8143.85

841710440 27/08/2008 HORIZON POWER POWER CRC BUILDING 11/7/08-11/8/08 453.40 292847320 27/08/2008 HORIZON POWER POWER CRC BUILDING 11/7/08- 11/8/08 585.95 234912700 29/08/2008 HORIZON POWER 11/07/ 08 - 11/08/08 AQUATIC AND

RECREATION CENTRE 5197.80

238093870 03/09/2008 HORIZON POWER STREETLIGHTS 230 1906.70


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Chq/EFT Date Name Description Amount 20152 03/09/2008 CEMETERIES & CREMATORIA ASSOC

OF WA PO31865 MEMBERSHIP FOR 2008-2009 -100.00

565 25/08/2008 CEMETERIES & CREMATORIA ASSOC OF WA

PO31865 2008-2009 ORDINARY MEMBERSHIP 100.00

20155 10/09/2008 SHIRE STAFF XMAS CLUB Payroll deductions -710.00 DEDUCTION 09/09/2008 SHIRE STAFF XMAS CLUB Payroll Deduction 09/09/2008

710.00

20156 10/09/2008 A.M.P Flexible Lifetime Super Plan Superannuation contributions -515.05 SUPER 09/09/2008 A.M.P Flexible Lifetime Super Plan Super. for 09/09/2008 515.05 20157 10/09/2008 MEDIBANK PRIVATE Payroll deductions -46.88 DEDUCTION 09/09/2008 MEDIBANK PRIVATE Payroll Deduction for 09/09/2008 46.88 20158 10/09/2008 FIRST STATE SUPER Superannuation contributions -259.61 SUPER 09/09/2008 FIRST STATE SUPER Super. for 09/09/2008 259.61 20159 10/09/2008 MTAA SUPERANNUATION FUND Superannuation contributions -352.56 SUPER 09/09/2008 MTAA SUPERANNUATION FUND Super. for 09/09/2008 352.56 20160 10/09/2008 Westscheme Superannuation Superannuation contributions -60.75 SUPER 09/09/2008 Westscheme Superannuation Super. for 09/09/2008 60.75 20161 10/09/2008 Amp Superleader Superannuation Superannuation contributions -267.89 SUPER 09/09/2008 Amp Superleader Superannuation Super. for 09/09/2008 267.89 20162 10/09/2008 Sunsuper Superannuation contributions -289.11 SUPER 09/09/2008 Sunsuper Super. 09/09/2008 289.11 20163 10/09/2008 ASU Payroll deductions -17.90 DEDUCTION 09/09/2008 ASU Payroll Deduction for 09/09/2008 17.90 20164 10/09/2008 LGRCEU Payroll deductions -16.40 DEDUCTION 09/09/2008 LGRCEU Payroll Deduction 09/09/2008 16.40 20165 10/09/2008 WALGS Superannuation contributions -10165.29 SUPER 09/09/2008 WALGS Super. for 09/09/2008 5966.53 DEDUCTION 09/09/2008 WALGS Payroll Deduction 09/09/2008 2324.63 DEDUCTION 09/09/2008 WALGS Payroll Deduction 09/09/2008 380.77 DEDUCTION 09/09/2008 WALGS Payroll Deduction for 09/09/2008 84.47 DEDUCTION 09/09/2008 WALGS Payroll Deduction for 09/09/2008 99.55 DEDUCTION 09/09/2008 WALGS Payroll Deduction for 09/09/2008 50.00 DEDUCTION 09/09/2008 WALGS Payroll Deduction for 09/09/2008 1259.34 20166 10/09/2008 THALNGARR NGARRINY ABORIGINAL

CORP Payroll deductions -140.00

DEDUCTION 09/09/2008 THALNGARR NGARRINY ABORIGINAL CORP

Payroll Deduction 09/09/2008 140.00


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Chq/EFT Date Name Description Amount 20167 12/09/2008 BEDFORD STANLEY ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 12/09/2008 BEDFORD STANLEY ANNUAL ALLOWANCE INSTALMENT 153.83 20168 16/09/2008 LANDGATE STATUTORY REGISTRATION - TRANSFER 186

JOHN FLYNN ST -88.00

REGIS-186 JOHN FLYNN

16/09/2008 LANDGATE STATUTORY REGISTRATION - TRANSFER 186 JOHN FLYNN STREET

88.00

20169 17/09/2008 Neil Clark REIMBURSEMENT FIRST AID COURSE & WORKING WITH CHILDREN APPLICATION COSTS

-144.35

EXP CLAIM FORM 25/8/08

16/09/2008 Neil Clark REIMBURSEMENT FIRST AID COURSE & WORKING WITH CHILDREN APPLICATION COSTS

144.35

20170 17/09/2008 A & M Outback Contracting PO 32008 200m2 GROUT

-31083.58

08 16/09/2008 A & M Outback Contracting PO 32008 200m2 GROUT 31083.58 20171 17/09/2008 Wacker Neuson Pty Ltd PO 31491- WACKER TAMPER BS50-2 + 150MM

SLEEVE -2930.40

40259 16/09/2008 Wacker Neuson Pty Ltd PO 31491- WACKER TAMPER BS50-2+ 150MM SLEEVE

2930.40

20172 17/09/2008 Peter Kenyon Enterprises Pty Ltd STAGE 1 HALLS CK STRATEGY PROJECT - DESKTOP REVIEWS

-8250.00

2242 16/09/2008 Peter Kenyon Enterprises Pty Ltd STAGE 1 HALLS CK STRATEGY PROJECT - DESKTOP REVIEWS

8250.00

20173 17/09/2008 HALLS CREEK MEAT SUPPLY P O 31968 MEAT SUPPLY STAFF MEETING 5/9/08

-33.38

1147 16/09/2008 HALLS CREEK MEAT SUPPLY PO 31968 CATERING STAFF MEETING 05/09/08 33.38 20174 17/09/2008 RUSH, PHILIP R PO31236 STOCK FOR VISITORS CENTRE -282.60 11287 09/09/2008 RUSH, PHILIP R PO31236 6 X STUN A SHEEP 282.60 20175 17/09/2008 AUSTRAL MERCANTILE COLLECTIONS

PTY LTD SUMMONS//LEGAL FEE RATES ARREARS -22933.20

AUG 08 RATES 16/09/2008 AUSTRAL MERCANTILE COLLECTIONS PTY LTD

SUMMONS//LEGAL FEE RATES ARREARS 22679.21

HALLSUND 29/8/08

16/09/2008 AUSTRAL MERCANTILE COLLECTIONS PTY LTD

RECOVERED DEBTS - AIRPORT LANDING CHARGES

253.99

20176 17/09/2008 COMMERCIAL TYRE SERVICE PO31791 TYRES FOR KUBOTA TRACTOR -668.00 93189 27/08/2008 COMMERCIAL TYRE SERVICE PO31791 4 TYRES , 2 RUST BANDS 668.00 20177 17/09/2008 WATER CORPORATION SPORTS COMPLEX WATER USAGE FROM -20369.25


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Chq/EFT Date Name Description Amount 29/4/08-27/8//08

9007554357 28/08/2008 WATER CORPORATION 285L WELLMWN RD. 22/04/08 -0 20/08/08 TIA PETREVSKI

1930.10

9007552335 28/08/2008 WATER CORPORATION CEO 122L ROBERTA AVE. 22/04/08 - 20/08/08 2131.05 9007552407 28/08/2008 WATER CORPORATION AAIRPORT ROBERTA AVE. 22/04/08 - 20/08/08 2320.15 9007552896 28/08/2008 WATER CORPORATION 172L KINIVAN ST. DOTARS HOUSE 23/04/08 -

21/08/08 75.10

9007553610 28/08/2008 WATER CORPORATION DEPOT BEDFORD RD. 21/04/08 - 19/08/08 1649.90 9009886582 28/08/2008 WATER CORPORATION UNIT/A 123ROBERTA AV. EMCD 22/04/08 -

20/08/08 5.10

9009886590 28/08/2008 WATER CORPORATION A NUNAN UNIT B / 123 ROBERTA AVE. 22/04/08 - 20/08/08

26.65

9013239185 28/08/2008 WATER CORPORATION UNIT 2/ 114 BRIDGE ST. RACM 22/04/08 - 20/08/08

35.85

9013239193 28/08/2008 WATER CORPORATION UNIT 1 / 114 BRIDGE ST. EX PWS 22/04/08 - 20/08/08

116.70

9013239206 28/08/2008 WATER CORPORATION UNIT 3 / 114 BRIDGE SHIRE 22/04/08 - 20/08/08 15.35 9007552394 28/08/2008 WATER CORPORATION D TURNER CARETAKER QUARTERS DARCY

23/4/08-21/8/08 119.95

9007552108 28/08/2008 WATER CORPORATION DROP IN CENTRE 22/04/08 - 20/08/08 20.10 9007552319 28/08/2008 WATER CORPORATION 120L ROBERTA AVE. T OHALLARAN 22/04/08 -

20/08/08 101.15

9007552933 28/08/2008 WATER CORPORATION 23/04/08 - 21/08/08 EMRS 1006.80 9007551770 16/09/2008 WATER CORPORATION SPORTS COMPLEX WATER USAGE 29/4/08 -

27/8/08 8678.10

9007551738 16/09/2008 WATER CORPORATION SHIRE HALL WATER USAGE 21/4/08 - 19/8/08 2137.20 20178 17/09/2008 DERBY TRUE VALUE HARDWARE PO31731 MINOR PLANT TOOLS AND

ACCESSORIES -318.00

1064748 04/09/2008 DERBY TRUE VALUE HARDWARE PO 31731 TOOLS 318.00 20179 17/09/2008 COCA-COLA AMATIL (AUST) PTY LTD PO31199 DRINKS FOR RECEPTIONS -442.53 WUIO3334211 27/08/2008 COCA-COLA AMATIL (AUST) PTY LTD PO31199 3 375 CAN X 24 COKE 266.98 31199 09/09/2008 COCA-COLA AMATIL (AUST) PTY LTD PO31199 24X CANS COCA-COLA CAN 118.35 WUR00002227 16/09/2008 COCA-COLA AMATIL (AUST) PTY LTD ANNUAL RENTAL AGEEMENT NO.

091185M11030 DRINKS FRIDGE AQUATIC CENTRE

57.20

20180 17/09/2008 TELSTRA MOBILES -509.75 T311/- 27/08/08 04/09/2008 TELSTRA CEO 0407993406 - 27/08/08 509.75


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Chq/EFT Date Name Description Amount 20181 17/09/2008 LAKESIDE BLINDS & MACHINERY PO 31490 FOOTPATH AND KERBING

MAINTAINENCE -1215.00

D1401 03/09/2008 LAKESIDE BLINDS & MACHINERY PO 31490 DINGO HIRE AND STUMP GRINDER 5.5 HOURS

1215.00

20182 17/09/2008 CARTER ROBINS, MOTOR GROUP PTY LTD

SUPPLY OF TOTYOTA HILUX 4WD DC UTE - ROAD CONSRUCTION CREW PLANT NO 1023

-35805.00

A2723 16/09/2008 CARTER ROBINS, MOTOR GROUP PTY LTD

SUPPLY OF TOYOTA HILUX DC UTE- ROAD CONSTRUCTION CREW- PLANT #1023

35805.00

20183 17/09/2008 H JORRITSMA & CO PO31909 TOOLS AND ACCESSORIES -147.10 23435 04/09/2008 H JORRITSMA & CO PO31909 WHITE WASHDOWN HOSE 147.10 20184 17/09/2008 JAYBRO PO 31809 PW UNIFORMS -921.25 881186 16/09/2008 JAYBRO PO 31809 PW UNIFORMS 921.25 20185 17/09/2008 WA NATURALLY PUBLICATIONS PO31228 STOCK FOR VISITORS CENTRE -1514.64 P I-0I-006003 03/09/2008 WA NATURALLY PUBLICATIONS PO31228 HAZARDOUS ANIMALS 60 1514.64 20186 24/09/2008 BEDFORD STANLEY ANNUAL ALLOWANCE INSTALMENT -153.83 ANN ALLOW 24/09/2008 BEDFORD STANLEY ANNUAL ALLOWANCE INSTALMENT 153.83 20187 24/09/2008 SHIRE STAFF XMAS CLUB Payroll deductions -710.00 DEDUCTION 23/09/2008 SHIRE STAFF XMAS CLUB Payroll Deduction for 23/09/2008 710.00 20188 24/09/2008 A.M.P Flexible Lifetime Super Plan Superannuation contributions -540.13 SUPER 23/09/2008 A.M.P Flexible Lifetime Super Plan Super. for 23/09/2008 540.13 20189 24/09/2008 MEDIBANK PRIVATE Payroll deductions -46.88 DEDUCTION 23/09/2008 MEDIBANK PRIVATE Payroll Deduction for 23/09/2008 46.88 20190 24/09/2008 FIRST STATE SUPER Superannuation contributions -259.61 SUPER 23/09/2008 FIRST STATE SUPER Super. for 23/09/2008 259.61 20191 24/09/2008 MTAA SUPERANNUATION FUND Superannuation contributions -252.72 SUPER 23/09/2008 MTAA SUPERANNUATION FUND Super. for 23/09/2008 252.72 20192 24/09/2008 Westscheme Superannuation Superannuation contributions -134.66 SUPER 23/09/2008 Westscheme Superannuation Super. for 23/09/2008 134.66 20193 24/09/2008 Amp Superleader Superannuation Superannuation contributions -238.21 SUPER 23/09/2008 Amp Superleader Superannuation Super. for 23/09/2008 238.21 20194 24/09/2008 Sunsuper Superannuation contributions -194.71 SUPER 23/09/2008 Sunsuper Super. for 23/09/2008 194.71 20195 24/09/2008 ASU Payroll deductions -17.90 DEDUCTION 23/09/2008 ASU Payroll Deduction for 23/09/2008 17.90 20196 24/09/2008 LGRCEU Payroll deductions -16.40 DEDUCTION 23/09/2008 LGRCEU Payroll Deduction for 23/09/2008 16.40 20197 24/09/2008 WALGS Superannuation contributions -10372.38


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Chq/EFT Date Name Description Amount SUPER 23/09/2008 WALGS Super. for 23/09/2008

6149.47

DEDUCTION 23/09/2008 WALGS Payroll Deduction 23/09/2008 2324.63 DEDUCTION 23/09/2008 WALGS Payroll Deduction 23/09/2008 380.77 DEDUCTION 23/09/2008 WALGS Payroll Deduction 23/09/2008 84.47 DEDUCTION 23/09/2008 WALGS Payroll Deduction for 23/09/2008 99.55 DEDUCTION 23/09/2008 WALGS Payroll Deduction for 23/09/2008 50.00 DEDUCTION 23/09/2008 WALGS Payroll Deduction for 23/09/2008 1283.49 20198 24/09/2008 THALNGARR NGARRINY ABORIGINAL

CORP Payroll deductions -140.00

DEDUCTION 23/09/2008 THALNGARR NGARRINY ABORIGINAL CORP

Payroll Deduction 23/09/0008 140.00

Net Wages September 2008 $110,8789.38

TOTAL SUNDRY CREDITOR ACCOUNTS PAID BY AUTHORITY $647,382.87


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SCHEDULE OF TRUST CREDITORS ACCOUNTS PAID BY AUTHORITY

01/09/2008-30/09/2008

Chq/EFT Date Name Description Amount 1771 11/09/2008 Horizontal Falls Adventure Tours REMIT VOUCHER 2146 -405.00 T28 05/09/2008 Horizontal Falls Adventure Tours VOUCHER # 2146 JANET BEATTIE 405.00 1772 11/09/2008 BUILDING AND CONSTRUCTION

TRAINING FUND REMIT BCITF COLLECTED -14485.29

T20007.3 05/09/2008 BUILDING AND CONSTRUCTION TRAINING FUND

BUILDING LICENCE 05/08 FORM#694079 10.00

SEPT 08 REMIT LEVIES

11/09/2008 BUILDING AND CONSTRUCTION TRAINING FUND

REMIT LEVIES TO BCITF 14475.29

1773 11/09/2008 EAST KIMBERLEY TOURS REMIT TOUR FUNDS FROM VC SALES -2419.37 T20977.10 10/09/2008 EAST KIMBERLEY TOURS 12/08/08 GREEN VOUCHER 2170 2419.37 1774 11/09/2008 SLINGAIR REMIT FUNDS VOUCHER #2155 -878.70 T91219.10 10/09/2008 SLINGAIR VOUCHER# 2155 I ACCARINO 878.70 1775 11/09/2008 Keith Lethbridge REMIT FUNDS SALE OF BOOKS VC -63.00 T20158.10 10/09/2008 Keith Lethbridge BOOK- WILD CAMEL STEW 63.00 1776 11/09/2008 BUILDING REGISTRATION BOARD OF WA REMIT LEVIES FEB 08 TO JUNE 08 -610.00 CT20007.3 11/09/2008 BUILDING REGISTRATION BOARD OF WA BCITF- LICENCE 03/08 -14475.29 T20113.3 05/09/2008 BUILDING REGISTRATION BOARD OF WA BRB- LICENCE 03/08 610.00 T20007.3 05/09/2008 BUILDING REGISTRATION BOARD OF WA BCITF- LICENCE 03/08 14475.29 1777 11/09/2008 FITZROY RIVER LODGE REMIT TOUR FUNDS V#2177 - BEST -118.12 T93382.10 10/09/2008 FITZROY RIVER LODGE VOUCHER 2177 BEST 118.12 EFT2550 11/09/2008 TURKEY CREEK ROADHOUSE REMIT VOUCHER 2168 -87.50 T90726.10 05/09/2008 TURKEY CREEK ROADHOUSE 11/08/08 VOUCHER 2168 MEHRENS 87.50 EFT2551 11/09/2008 HELIWORK REMIT TOUR FUNDS VOUCHER #'S

2159,2164,2161,2179,2178 -3110.25

T20976.10 10/09/2008 HELIWORK V2159 - Shone 3110.25 EFT2552 11/09/2008 ALLIGATOR AIRWAYS REMIT TOUR FUNDS V #2160 -HARDER -927.50 T21014.10 10/09/2008 ALLIGATOR AIRWAYS V2160-Harder 927.50 EFT2553 11/09/2008 SHIRE OF HALLS CREEK COMM ON TOUR FUNDS V#

2159,2164,2161,2179,2178 -1960.32

T28 05/09/2008 SHIRE OF HALLS CREEK VOUCHER # 2146 JANET BEATTIE 45.00 T90726.10 05/09/2008 SHIRE OF HALLS CREEK 11/08/08 VOUCHER 2168 MEHRENS 12.50


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Chq/EFT Date Name Description Amount T20113.3 05/09/2008 SHIRE OF HALLS CREEK BRB- LICENCE 03/08 110.00 T20007.3 05/09/2008 SHIRE OF HALLS CREEK BCITF- LICENCE 03/08 132.00 T460.1 05/09/2008 SHIRE OF HALLS CREEK XMAS- FN END 12/02/08 339.76 T18 05/09/2008 SHIRE OF HALLS CREEK FN END 11/03/08 200.00 T15 05/09/2008 SHIRE OF HALLS CREEK PPE 17.06.08 100.00 T21014.10 10/09/2008 SHIRE OF HALLS CREEK V2160-Harder 132.50 T20976.10 10/09/2008 SHIRE OF HALLS CREEK V2159 - Shone 464.75 T91219.10 10/09/2008 SHIRE OF HALLS CREEK VOUCHER# 2155 I ACCARINO 131.30 T93382.10 10/09/2008 SHIRE OF HALLS CREEK VOUCHER 2177 BEST 16.88 T20977.10 10/09/2008 SHIRE OF HALLS CREEK 12/08/08 GREEN VOUCHER 2170 275.63

TOTAL TRUST CREDITOR ACCOUNTS PAID BY AUTHORITY $25,065.05

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Item Number: 10.3.4 Subject: STATEMENT OF FINANCIAL ACTIVITY- SEPTEMBER 2008 Reporting Officer: Executive Manager, Corporate Services; Andrea Nunan Meeting Date: 16 October 2008

Declaration of Financial Interest: Reporting Officer: Nil

Councillors:

Matter for Consideration: Acceptance of Monthly Statement of Financial Activity for September 2008

Background: Regulation 34 of the Financial Management (Local Government) Regulations 1996 provides that a monthly statement of financial activity must be presented to Council.

The report must be presented to the next Ordinary meeting of Council following the end of the month to which the report relates, or the next Ordinary meeting after that meeting.

Regulations prescribe the information that must be contained in the report.

The Statement of Financial Activity for the month of September 2008 is hereby presented for acceptance by Council. The opening balance as at 01 July 2008 (in relation to the Net Current Assets) are subject to audit confirmation and any adjustments the auditor will require. The auditors were on-site the week commencing 22 September 2008, and although no formal report has been received, the verbal information from them was more than satisfactory.

Statutory Environment Regulation 34 - Local Government (Financial Management) Regulations 1996

Policy Implications: Nil.

Financial Implications: The Statement of Cash Positions details the actual cash that the Shire has in its bank accounts. It is comprised of:

1. Cash on hand - petty cash and floats 2. Municipal funds general/unrestricted cash – utilised for Shire’s expenditure on

general activities 3. Municipal funds restricted cash - grant monies received but not spent 30 June

previous year, and to be spent on specific purposes 4. Reserve funds – money held in reserves which must be utilised for specific

purposes as per the reserve fund. This money can, and is, invested in accordance with Council policy.

The Opening Funds at 01 July 08 represent the Shire’s net current assets, which are detailed on the Net Current Asset Position report. This report details the items that make up the net current asset position. This position does not change during the year.

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As a comparison of current assets and liabilities:

Sept 2007 Sept 2008 Current Assets Cash on hand (floats) 1785 1,135 Municipal fund general 793,639 2,015,442 Restricted funds (grants unspent) 895,477 1,283,798 Reserve funds 867,787 1,298,444 Rates Debtors 1,195,744 1,502,920 Sundry Debtors 263,672 200,811 GST – Refund from ATO Current Liabilities Creditors 59,112 255,880 Loans 47,833 50,959 Employee entitlements (leave) 111,088 83,668 GST – Payable to ATO ** This figure does not include provision for doubtful debts – the Net Current Asset

Position does make an allowance for doubtful debts

Generally speaking, the cash position of the Shire compared to this time last year has improved. The restricted cash has not yet been adjusted, to reflect unspent grants from 07/08 that have now been spent in the first quarter of 08/09. The reserve fund is earning interest and also continues to be invested – luckily for the Shire, reserve funds are invested with the Shire’s current trading bank (CBA) in cash deposit accounts. Unlike other Shires and organisations, we have not suffered the losses that came with investing with other bodies (eg Grange Securities or other international firms). Sundry debtors are decreasing. The oldest debts (well over 3 years) account for at least 50% of the total outstanding debtors and are proving the hardest to collect. At the risk of repeating known facts, a lack of systems and formal processes in the past has made/is making it extremely difficult to a) verify charges raised and b) collect those charges. Some verifiable debts, totalling just under $10k have been referred for debt recovery action. Creditors have increased “momentarily” – a payment run was processed 02/10/2008 so the outstanding creditors figure at 30/09/08 has reduced dramatically. The total rates debtors are $307k (approx) greater than this time last year. This may been seen as a “positive” when it is considered that there are still 10 days until 08/09 Rates and charges are due and payable, the total rates levy this year was $235,000 greater than last year and there has been a significant reduction in old rates debts. Reporting Officer believes that the total rates outstanding as at 30 06 2009 can be reduced to around 10%, which whilst might still be slightly higher that desired, it will certainly be an improvement on the 33% that remained outstanding in previous years. With regard to arrears, as at 30 June 2008 these totalled $361,039. As at 30 September 2008, this arrears amount has been reduced to $151,000. This was noted by the auditors and flagged as a “commendable” effort. This balance of $151,000 includes debts that have

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been acknowledged by ratepayers and they are currently preparing payments but also includes debts that are disputed. The Shire’s debt recovery agent will represent the Shire in any disputes and there is a sense of confidence that ratepayers in this category have very little by way of a defence for not paying their rates. Overall, given the short time in which recovery action has been taken, these actions have been quite successful. It is now important to maintain the momentum and ensure that unpaid rates and charges as at 10 October 2008 are dealt with promptly. The graphs visually demonstrate the comparisons between budget and actuals as at 30 September 2008. Based on the calculated budgets as at 30 September 2008, the actuals are relatively on “target” and there are no significant variances or areas of concern. “Timing” is the main reason for variances between actuals and budgets to dates; it is not always easy to determine the actual timing of works and income, however, for the most part the budgets to date are adequately accurate because we know how the Shire operates. The Shire’s rather large opening surplus at 01 July 2008 was mainly due to considerable incomplete (or not even started) works and projects, and these projects/work have been carried forward for completion in 2008/2009. Assuming all works in the 2008/2009 are then complete, the closing surplus for 30 June 2009 will be significantly lower than $3.7m at 30 June 2008. The main focus and test for the Shire is looking forward to the next budget year/s, and how it can continue to offer the works and services it does, with the income sources it has available. Matters such as new and alternative income sources, changes to the rating database and service delivery will be major issues to be addressed.

Strategic Implications: Broadly speaking, the financial position of the Shire both in the short and long terms is major influence on the Shire’s ability (or lack thereof) to provide the expected levels of services to the district.

Comments: As the Shire works towards improving its overall financial position and its responsible financial management, the information provided will assist in these areas. Officer’s Recommendation MINU That the report entitled “Monthly Statement of Financial Activity for the period 01 July

2008 to 30 September 2008”, be received and noted. That Council note that opening position as at 01 July 2008 may not be the final report, subject to any changes required by the Auditor. .

Voting Requirement – Simple Majority

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10.5 CHIEF EXECUTIVE OFFICER’S REPORT

Item Number: 10.4.1 Subject: Review of Financial Management Systems Reporting Officer: Chief Executive Officer – Warren Olsen Meeting Date of Council: 16 October 2008

Declaration of Financial Interest: Nil. Matter for Consideration: To receive the report on the Review of Financial Management Systems (attached as an appendix to this agenda) carried out in late June 2008, and compliance with Regulation 5 (2) (c) of the Local Government (Financial Management) Regulations 1996. Statutory Environment: Regulation 5 (2) (c) of the Local Government (Financial Management) Regulations 1996 requires the CEO of a local government to undertake reviews of the appropriateness and effectiveness of the financial management systems and procedures of the local government regularly (and not less than once in every 4 financial years) and report to the local government the results of those reviews. Background: It has always been my practice in relation to the requirements of Regulation 5 (2) (c) of the Local Government (Financial Management) Regulations to contract the review out to a firm such as UHY Haines Norton, because they have greater expertise in this area than I do and because it introduces an element of independence to the review. When I first approached UHY Haines Norton about doing the review, they said it was not due until the current financial year (ie. 2008/09). However, when they attended in mid-June, they advised that the Review of Financial Management Systems was due to be carried out in the 2007/08 financial year and they undertook the review fieldwork there and then. Although the Review report is dated June 2008, we did not actually receive the final version until August. I apologise for my oversight in not presenting it to the September meeting. Comments: Despite the somewhat hasty manner in which the review was undertaken, it has been useful in pointing out a number of deficiencies that have subsequently been addressed. In some instances, the solutions have been different to those proposed in the report; however, the important thing is that the deficiencies have been recognized and have been addressed. Strategic Implications: It is important that our financial management systems not only "up to scratch", but that they are continually improved is so that they support better financial management decisions.

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Policy Implications: Nil. Financial Implications: The type of improvements required to meet the recommendations in the Review of Financial Management Systems can be implemented without significant cost. Some of the more costly items needed to improve our financial management systems (such as a valuation of assets) will be the subject of separate reports. Officer’s Recommendation: That the report from UHY Haines Norton on the Review of Financial Management Systems, dated June 2008, be received and noted. Voting Requirement: Simple Majority

Item Number: 10.4.2 Subject: Asset Management Review Report Reporting Officer: Chief Executive Officer – Warren Olsen Meeting Date of Council: 16 October 2008

Declaration of Financial Interest: Nil. Matter for Consideration: To receive the Asset Management Gap Report dated September 2008 from GHD consulting (attached as an appendix to this agenda), and to endorse the proposed improvement projects for 2008 and 2009. Background: It is common ground that a lot of our management and administrative procedures require some improvement - "significant administrative improvement" is one of the objectives of my performance contract. I favour an asset management based approach, and his total asset management is one of the expectations of local governments in the 21st century, and the poor asset management practice is identified as the major factor contributing to the "unsustainability" of local governments. Councillors who attended the Local Government Week Convention in Perth earlier this year will also be aware of the emphasis placed on the importance of good asset management by speakers such as Cr Linton Reynolds of the City of Armadale, Mr Rocco Forte of the City of Minneapolis and Mr Peter Drummy of CT Management Group. Improvement of our asset management will be critically important if we perceived to provide local government services to the Tjurabalan communities, so the Regularisation of Local Government Services Project Plan included provision for a gap analysis and the attached report has been funded as part of that project. Comments:

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The main thrust of the report can be summarized in the tables on pages 9 and 10 of the report. As can be seen, the Shire of Halls Creek has a considerable way to go in all areas in order to reach the appropriate level of competence. However, it can also be noted that: 1. We score better than "innocent" in most areas (business risk management being a

notable exception). In the context of this report, "innocent" is a euphemism for totally abysmal.

2. In most categories, we scored better than we would have if the study had been undertaken six months earlier.

Nevertheless, the report identifies a need for considerable improvement in most areas and also provides on pages 18 and 19 and improvement plan comprising a series of projects to be undertaken over the next four years. Strategic Implications: Improvements in our asset management policies and processes will be absolutely essential if we are to establish long-term sustainability for the Shire. Policy Implications: Yet to be fully assessed. We will certainly need to address some policies (and policy gaps) in terms of asset capitalisation, acquisition and depreciation. Many of these policies will be identified as part of the projects recommended in the report. Financial Implications: A preliminary estimate would be that the recommended projects would come at a total cost of approximately $100,000 for those recommended in 2008, and probably more for the projects recommended in 2009. However, there will be some return on this investment if money is not wasted in future in the ways in which it has obviously been wasted in the past. There will be sufficient provision within the current year's budget to fund some of these projects, subject to reallocation of some funding through the budget review process. Officer’s Recommendation: 1. That the Asset Management Gap Analysis Review Report dated September 2008

from GHD Consulting be received and noted. 2. That the improvement plan on pages 18 and 19 of the report be endorsed. Voting Requirement: Simple Majority

Item Number: 10.4.3 Subject: Management Options – Halls Creek Airport Reporting Officer: Chief Executive Officer – Warren Olsen Meeting Date of Council: 16 October 2008

Declaration of Financial Interest: Nil.

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Matter for Consideration: To receive a report (attached as an appendix to this agenda) on the future management options for Halls Creek Airport, and to give direction to the officers as to which future management option should be pursued. Background: Halls Creek Airport is currently operated as a Certified aerodrome, which requires a particularly high level of compliance. The net cost of airport operations in 2007/08 was $332,297.47 – that is, expenditure of $464,111.26 offset by revenue of $131,813.79. Annual Technical Inspections are carried out each year by Aerodrome Management Services (AMS), who occasionally also provide other technical support. Following a recent technical inspection, I was advised by AMS that Halls Creek Airport is not meeting the standards required of a Certified Aerodrome and there is a real risk that it will be closed by aviation authorities unless we make a better effort to comply with the requirements. During my discussion with AMS, it became apparent to me that Halls Creek Airport does not need to be a Certified aerodrome in order to provide for current services. For the air services that currently use of the airport, status as a Registered aerodrome (with less stringent compliance requirements) would suffice.

A number of other management options also exist, so I commissioned AMS to produce the attached report setting out those options for the Council's consideration. Comments: Throughout my brief time here, operation of the airport has been a constant burden that we have not been properly resourced to do. It is apparent that we have no particular expertise in airport management operations, and that to manage an airport at the level required for a Certified aerodrome we should probably employ a properly qualified and experienced Airport manager. In my view, that would be an unwarranted expense and, besides, we are short of housing. The obvious alternative (as recommended in the report from AMS) is that the status of the Halls Creek Airport be changed to that of a Registered aerodrome, which would be more within our capability to manage. In my view, there would be considerable merit in exploring the possibility of leasing the airport out (at a peppercorn rental) to a company that has the appropriate expertise to manage the airport profitability. Of course, Council would forego any potential profits. On the other hand, the airport is unlikely to become a profitable operation whilst it is managed by the Council and leasing it to an experienced Airport management company would relieve Council of the administrative and financial burdens of its operation. Strategic Implications: Council needs to seriously consider which of its operations it can continue to operate in a financially sustainable manner, and which of these operations bring significant benefits to the community.

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Policy Implications: Nil. Financial Implications: If the Council chooses the option recommended in the AMS report of changing the status of the Halls Creek Airport to a Registered aerodrome, it is anticipated that there would be a reduced operating cost. However, this has not been quantified at this stage and we would probably need some more technical support to do so. If the Council chose to lease out the Halls Creek Airport to an appropriate airport management company, it would still retain a residual interest as well as the ability to make policy, but would be relieved of the administrative and financial burdens of the current operation. Any successful proposal to operate the airport would necessarily be subject to due diligence by prospective lessees, and their satisfaction in that they would be able to run the operation profitably. In the event of that not being the case, Council would still be able to make a significant contribution to the operating costs and still be financially better off than is currently the case. Officer’s Recommendation: 1. That the report by AMS on future management options for Halls Creek Airport be

received and noted. 2. That the Chief Executive Officer be instructed to further explore the possibility of

leasing Halls Creek Airport to a suitably qualified and experienced Airport operator. Voting Requirement: Simple Majority

Item Number: 10.4.4 Subject: Draft Report on Regularisation of Local Government

Services to the Tjurabalan Communities Reporting Officer: Chief Executive Officer – Warren Olsen Meeting Date of Council: 16 October 2008

Declaration of Financial Interest: Nil. Matter for Consideration: To receive the report from Acil Tasman on Regularising of Local Government Services in the Shire of Halls Creek (attached as an appendix to this agenda). Background: In May of this year, Council received funding to commission a business plan for the pilot provision of local government services to the four main Tjurabalan communities of Balgo, Billiluna, Mulan and Ringer Soak. The “Final Draft” report is now to hand. Consultation with the subject communities has been enormously more difficult than Anticipated, due in part to a number of tragic deaths and associated "sorry camps" and in part to the rapid turnover of community CEOs.

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The report recommends models of service provision that provide opportunities for capacity building and employment within the communities, rather than direct from service provision by the Shire. The report also recommends that funding be maintained to the existing aboriginal corporations to allow them to continue to employ their CEOs and CDEP coordinators. The role for the Shire of Halls Creek in the provision of local government services is confined to: 1. Provision of regulatory and environmental health services such as dog control, building

control, town planning etc. 2. Governance and administration services such as inspections, lobbying, grant

administration, contract administration, and coordination of services to be delivered on a district-wide or regional basis.

Comments: Due to the nature of the recommendations, there is no "bottom line" of funding that the Shire would need to provide these services. Most of the services would have to be funded by negotiation of contract rates. The report takes a "marginal cost" approach - the marginal costs would be a Service Program Delivery Coordinator and probably an additional Environmental Health Officer. Of course there would be other additional staff required, but these can largely be funded out of sources to which the Shire already has access, such as funding for additional Aboriginal Environmental Health Field Workers. The main additional impost on the Shire is the need for additional housing in order to accommodate the additional staff required Strategic Implications: It is important that the Shire be seen to be moving towards assisting in the provision of local government services in all of its communities. In doing this, it is also important that we don’t bite off more than we can chew. The report recommends an approach that is achievable, whilst minimizing the risks to Council. Policy Implications: None identified. Financial Implications: Obviously, the provision of services to the subject communities will have to be properly resourced. This will be a matter of negotiation with various agencies, and this report may provide the basis of those negotiations. Officer’s Recommendation: 1. That the report from Acil Tasman on Regularising of Local Government Services in

the Shire of Halls Creek be received and noted. 2. That copies of the report now be forwarded to the funding agencies, to the Local

Government Advisory Committee, and to the subject communities.

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3. That the model of service delivery sent out in Table 1 (on pages 8 and 9) of the report be adopted in principle.

4. That the CEO be instructed to commence negotiations with appropriate agencies to fund a two-year trial of the model.


Item Number: 10.4.5 Subject: New Policy - Employment Reporting Officer: Chief Executive Officer – Warren Olsen Meeting Date of Council: 16 October 2008

Declaration of Financial Interest: Nil. Matter for Consideration: To consider, and if thought fit, to adopt a policy governing the Shire’s employment practices. Background: The Shire urgently needs an employment policy to govern its employment practices. As we have been migrating personnel records to the new Document Management System, a number of deficiencies in the past practices have become apparent:

• In some cases, staff have been engaged by persons other than the Chief Executive Officer and it is not certain that the Chief Executive Officer was aware of the engagement.

• In most cases, employment documentation has been found to be incomplete in one respect or another.

• In many cases, there is no record on personnel files of people holding necessary qualifications for them to perform their duties lawfully – eg, drivers’ licences, Life Guard certificates, etc. This exposes Council to the considerable risk in the event of an accident.

• In the case of one former staff member who held a critical position, there was no employment documentation at all!

We are currently trying to address these deficiencies in respect of existing staff – they have all been requested to provide copies of their drivers licenses etc. We are also establishing a system of tracking when qualifications are due to expire, so that we can insure that staff properly qualified at all times to perform their duties. However, we need to establish a policy to govern future employment practices to ensure that the problems of the past do not recur. Statutory Environment: The employment practices of local government must comply with section 5.40 of the Local Government Act 1995.

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Strategic Implications: Having sound employment practices is critical in two respects: 1. Council can be exposed to considerable risk if its employment practices deficient. 2. Having good employment practices will lead to improved organisational performance

through better employment outcomes. Policy Implications: This report recommends the establishment of a new policy. Financial Implications: The administrative cost of doing things correctly is not particularly significant; on the other hand, the liabilities that Council might incur if its practices are deficient could be very considerable. Officer’s Recommendation: That the following policy be adopted: “STF 19 - EMPLOYMENT POLICY

1. The Shire of Halls Creek is an Equal Employment Opportunity Employer. Its policy in regard to filling vacancies is always to appoint the best applicant, having regard to Section 5.40 of the Local Government Act 1995.

2. This implies that, generally speaking, vacancies will be effectively advertised in order to attract the best possible field of applicants. Positions will therefore be advertised as the Chief Executive Officer determines, having regard to the nature of the vacancy and the type of applicant that needs to be targeted. Advertising may include both print and electronic media. In any case, it is expected that each job advertisement will be:

a) Published on staff noticeboards at the Shire Depot and Shire Administration Centre

b) Forwarded to Halls Creek Job Futures. 3. Selection interviews are to be held by a panel approved by the Chief Executive Officer;

such selection panels are to comprise not less than two persons. 4. The Chief Executive Officer shall determine if any additional selection methodologies

are to be used in testing short-listed applicants against selection criteria. These methodologies may include (but shall not be limited to) requiring applicants to demonstrate their skills in particular aspects of the work, requiring applicants to participate in aptitude tests, requiring applicants to undergo psychological tests or tests of their cognitive abilities.

5. Nothing in this policy is to be interpreted as preventing the Chief Executive Officer from engaging recruitment firms or other consultants to either manage the entire recruitment process or to perform particular aspects of the recruitment process.

6. Nothing in this Policy or in the Equal Employment Opportunity Policy is to be interpreted so as to prevent succession planning, or to prohibit the implementation of successions in accordance with a succession plan.

7. Where the requirements of a job call for a particular qualification to be held (eg. Driver’s licence, Life Guard Certificate, etc), the required qualification is to be produced before an applicant is offered appointment, and copies of all required qualifications are to be made for the relevant personnel records.

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8. No applicant is to be offered an appointment unless a satisfactory reference check has been carried out with at least two referees. A written report is to be prepared on the results of the reference checking.

9. Every appointment will be made in writing by the Chief Executive Officer, and such appointment letters will include as much detail as possible about the basis of appointment and the conditions so as to avoid misunderstandings and subsequent disputes.

10. Every employee shall be required, at Council’s expense, to undergo a pre-employment medical examination that results in a written report to the Chief Executive Officer. The format of the medical examination report is to be as determined by the Chief Executive Officer. All appointment letters are to be expressed as offers of employment “subject to the completion of a pre-employment medical examination and a satisfactory medical report”.

11. No new employee is to be added to the payroll without submission (as a minimum) of a job application and the documents required by paragraphs 8, 9 and 10 above. Employees who fail to provide a Tax File Number Declaration must be taxed at the maximum rate until a Tax File Number Declaration is provided.

12. Council will reimburse reasonable interview expenses to interviewees. Generally speaking, that means reimbursement for fuel (upon presentation of tax invoices), economy air travel and modest accommodation (where required). Where applicants are required to fly, Council will also arrange and meet the cost of travel from the nearest airport.

13. As a general rule, applicants who are married (including de facto) will be invited to bring their spouses to Halls Creek for the interview. This is in recognition that both the applicant and the spouse will need to be happy here if we wish to retain staff. Where a spouse is invited to interview, Council will meet any associated additional costs.”


Item Number: 10.4.6 Subject: Policy Review – STF 18 Christmas Club Reporting Officer: Chief Executive Officer – Warren Olsen Meeting Date of Council: 16 October 2008

Declaration of Financial Interest: Nil. Matter for Consideration: To review policy number STF 18 that requires Council to operate a ‘Christmas club’ for its employees. Background: The current policy is set out below:

STF18 SHIRE OF HALLS CREEK STAFF CHRISTMAS CLUB

STF 18.1 Objectives

To protect the interests of staff contributing to the Shire of Halls Creek Christmas Club

• To ensure adequate and suitable administration over the funds held

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STF 18.1 Christmas Club Introduction

The Shire of Halls Creek Staff Christmas Club has been in place for several years. The purpose of the Christmas Club is to provide staff with an opportunity to “save” monies from their wages for the Christmas period. Traditionally, casual staff utilised this wages so that over the Christmas break when not entitled to paid leave, they had a form of cash-flow

STF 18.2 Contributions

All staff, including casual, permanent, part-time and full-time, may contribute to the Christmas Club.

Staff are required to complete a form on commencement of employment, or when they wish to commence contributions.

The amount nominated on this form will be deducted from the staff member’s fortnightly wages (after tax). No deductions will be taken for staff on unpaid leave OR if the fortnightly wages are less than the deduction amount.

STF 18.2 Receipt of Contributions A separate trucst (sic)

There are several problems with the current policy, and with the concept of operating the “Christmas club”: 1. In its well-meaning paternalism, the policy discourages employees from interfacing

with the mainstream banking system and developing money management skills appropriate to the 21st century.

2. Employees are denied the opportunity of earning interest income on money contributed to the Christmas club, as they would earn from using a proper bank account for the savings.

3. It has become a significant administrative to burden to the accounts section, because some employees have been using it like a bank account rather than in the way that it was originally intended. Although employees sign an application form that states that the money will be paid out at Christmas time (or alternatively on the termination of their employment), more typically many request to be paid out whenever they are a little short of money. It is ultimately their money and they are entitled to be paid out if they wish to be; however, it is not a probably use of our accounting resources to be effectively operating a non-interest-bearing bank account for employees.

It is therefore proposed that the policy be rescinded, and that the Christmas club be terminated after the payout for Christmas 2008.

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Statutory Environment: There is not a statutory requirement for Council to be operating this Christmas club. In fact, it is not clear where the Council has any statutory authority to effectively be a deposit taking institution but I’m not proposing to waste any research on that matter. Strategic Implications: Nil. Policy Implications: This report recommends that policy number STF 18 be rescinded. Financial Implications: Nil. Comments: Commonwealth Bank has recently written to all local governments in WA offering a special package for staff members. This package includes the waiving of fees on some products. It may not be appropriate to be encouraging staff to use one institution or another for their banking business; however, Commonwealth Bank at least has an agency in Halls Creek that provides staff with at least as good access as a staff Christmas club would do. Officer’s Recommendation: That policy number STF 18 “Staff Christmas Club” be rescinded. Voting Requirement: Simple Majority

11. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 12. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION

OF THE MEETING 13. CLOSURE OF MEETING

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